Customer scheduling software is a valuable tool for any growing business. It streamlines your appointment booking process, which means your customers can find and book the services they need in a single click. But how do you know which customer scheduling software is right for you?

Our team of ecommerce experts has reviewed more than two dozen of the best appointment scheduling software on the market to find the ideal one for your business. We evaluated each product based on features, ease of use, customer reviews and price. Customer feedback was especially important, so we only considered products with at least 25 customer reviews.

All of these options are great — our top three picks include: Square Appointments: Best overall employee scheduling softwar Acuity Scheduling: Best app for online booking MindBody Online: Best for group classes There are many scheduling software options out there, but not all apps include the same features. The first step to finding the best employee scheduling software for your business is to determine what you need from your scheduling platform.

Once you have an idea of your needs, it’s time to start researching your options. We’ve put together a list of some of the top employee scheduling software on the market so you can find the one that’s right for your business.

Best Scheduling Software

What Is Scheduling Software?

Scheduling software, also referred to as workforce management software, is a type of enterprise resource planning (ERP) application that automates the scheduling process.
It helps companies to manage their human resources and workflow more efficiently.

Scheduling software systems are often used by small and medium businesses that have multiple locations and need to schedule staff across multiple locations.
The software allows them to schedule employees in real-time based on their availability, skills and performance levels.

Scheduling software works by connecting your company’s databases, such as calendars and employee information, with its location information.
The system uses this data to create schedules for each employee at each location. Once the schedule is created it can be sent out via email or SMS text message alerts.



Best Scheduling Software – Introduction

Most people use a calendar or electronic scheduling software to schedule their work and other appointments. As with most things, the software has become more sophisticated over time to make it easier to use. 

Scheduling software is an integral part of any business. If you have to work at home, for example, you probably use a software application to keep track of your hours and assign tasks to your employees. 

The good news is that there are many scheduling software options available today, as well as online web-based applications that allow you to create schedules from home. There are also professional services available that can provide customized solutions for you and your staff. 

Scheduling is a huge part of running your business. If you  do not have a system in place,  you are likely to fall behind on your work. 

There are dozens of scheduling applications out there, and finding the right one is just as challenging as picking the right product photography tool. There are free ones, but if you want to avoid the possibility of paying for an application you may not use, there are many paid applications that can give your company the scheduling edge it needs to get things done on time. 

What is the Best Scheduling Software? 

Most people use a calendar or electronic scheduling software to schedule their work and other appointments. As with most things, the software has become more sophisticated over time to make it easier to use. 

Scheduling software is an integral part of any business. If you have to work at home, for example, you probably use a software application to keep track of your hours and assign tasks to your employees. 

The good news is that there are many scheduling software options available today, as well as online web-based applications that allow you to create schedules from home. There are also professional services available that can provide customized solutions for you and your staff. 

Scheduling is a huge part of running your business. If you  do not have a system in place,  you are likely to fall behind on your work. 

There are dozens of scheduling applications out there, and finding the right one is just as challenging as picking the right product photography tool. There are free ones, but if you want to avoid the possibility of paying for an application you may not use, there are many paid applications that can give your company the scheduling edge it needs to get things done on time. 

1. Calendly 

Calendly is a simple-to-use online scheduling app that helps you save time and get more done. Stop the back-and-forth emails and use Calendly to schedule meetings with coworkers, customers, clients and any of your contacts. 


Automate your scheduling process to reduce the time spent on finding meeting times and streamline your workflow. Calendly supports multiple integrations with your favorite apps like Zoom, Salesforce, Microsoft Outlook, Google Calendar and more. 

Calendly is built for teams of all sizes and offers a variety of pricing options to suit every business. We offer mobile apps for iOS and Android so you can manage your meetings while on the go. 

Calendly is trusted by millions of professionals worldwide including companies like IBM, Blue Cross Blue Shield, Under Armour, Verizon and Salesforce. Sign up for free today! Calendly is a scheduling tool that reduces the back-and-forth emails and makes it easier for clients to book meetings with you. 

You set your availability, invitees select a time and it automatically adds the event to both of your calendars.  It is free for individuals. 

Calendly integrates with Google Calendar, Office 365 and Outlook. You can add buffer time between meetings, schedule events in different time zones with no hassle and even accept payments for classes or consultations. 


The features and integrations you need to schedule meetings without the back-and-forth emails. Powerful and flexible features for your team’s scheduling needs. An intuitive and intelligent interface that takes the work out of scheduling. 

Event types – Create custom events to meet with different types of people, at different locations or on different topics. 

Availability – Set your availability based on time zone, multiple calendars or working hours. 

Invitees – Easily add invitees to every event type, manage their access and receive invitations directly in their inbox. 

Seamless integrations – Calendly connects with other tools you use like Salesforce, Outlook, Google Calendar and Zapier so  it is easy to enable powerful workflows. 


Calendly is a web-based app that allows users to schedule meetings with each other. It is an intuitive tool that allows the user to set availability and then send out a link to potential meeting attendees. 

The attendees can then select a time that works for them, and select one of the available options. Calendly will then automatically send out a calendar invite to both parties. 

– Great design  – super easy to use and navigate  – Easy to set up and customize  – I was able to have my clients scheduling meetings with me within 10 minutes of signing up for my account – Can sync with your Google Calendar or Outlook Calendar so there are no conflicts or double bookings  – Can be integrated into your website or Facebook page (by using an HTML code) so clients can easily book appointments through your website rather than having to go through email  – You can add different types of meetings (phone calls, in person meetings, conference calls etc.) as well as restrictions on available times (breakfast meetings only, lunch meetings only etc.) 


Calendly is your hub for scheduling meetings professionally and efficiently, eliminating the hassle of back-and-forth emails so you can get back to work.

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2. Squarespace Scheduling

Squarespace Scheduling is a powerful and easy-to-use online appointment scheduling software.

You can use Squarespace Scheduling to easily schedule clients or your own appointments, take payments for your services, and track client details. 

With Squarespace Scheduling, you can create a personalized booking page where clients can quickly book their own appointments with you 24/7.

Your clients can add their contact information, see what time slots are available, and see any special instructions you have for your services. 

In addition to your personalized booking page, you can also create a personalized booking link that you can share with clients in emails or on social media sites like Facebook or Twitter.

When the link receives the click, it will bring the client directly to your customized booking form where they can schedule an appointment with you. 

Squarespace Scheduling is software that lets business owners accept appointments, classes, and workshops online. It can be integrated with WordPress, Squarespace, and other website builders. 

Squarespace Scheduling also integrates with popular email marketing services such as MailChimp and Constant Contact.


Squarespace Scheduling is the easiest way to take online bookings. 

  • Customers can view your real-time availability and self-book their own appointments and classes. Easily create your profile and list your services, add staff members and manage your schedule with ease.
  • You get email and text reminders, customizable day/week views, a booking widget for your site, calendar sync with Google Calendar, iCal or Outlook, reports, and more!


  1. Unlimited clients, appointments, and calendar scheduling.
  2. Automated booking reminders for your clients.
  3. Online payments, deposit payment, and invoicing functionality.
  4. Ability to create event series.
  5. Manage client waitlist when a time slot is unavailable.
  6. Easy-to-use mobile app to manage your appointments while on the go.
Squarespace Scheduling

Squarespace Scheduling is cloud-based appointment scheduling software that's ideal for individuals and small to midsize businesses. You set your availability and preferences, and clients self-schedule their appointments.

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3. SimplyBook 

Dear Valued Customer, Thank you for choosing! We are a new company with a team of dedicated developers and designers that have put together a system we believe is simple to use and extremely powerful.  

We have put a lot of effort into the design so it is visually appealing and simple.We have taken special care over the user experience so it is easy to understand and intuitive for both customers and administrators.  

We fully support mobile devices so your customers can book with you from anywhere. We accept PayPal as well as Stripe for credit card payments which means you can start taking online payments immediately. 

Please feel free to contact us at any time if you need help or have questions about your account or service. You can reach us at: or for technical support or for billing related issues. 

You can also visit our website at:, where we provide many useful articles, video tutorials, knowledge base, FAQ and live chat (if available). We wish you all the best! 

Features is a powerful and flexible online booking system that can be integrated with your website and social media pages. Create and manage appointments, classes, services and more. 

Free for up to 10 bookings per month. Free trial for 14 days, full features enabled.  

If you need to make changes or cancel any of your bookings, you can do so from your account dashboard or from the confirmation email we have sent you when you booked. 

These actions will not affect our system in any way. If you have made a mistake when making the booking (wrong date/time/service) please contact us so we can fix it for you.  

Our system is extremely flexible with the design of your booking page, allowing you to choose from a variety of options such as different color schemes, background images and custom logos and text fields. You can even choose a unique URL to use on your site! 


This is the system which is easy to use for your clients, and at the same time very powerful and customizable for you. We have tried to make it easy to use with an intuitive interface and clear logic of actions, but at the same time we know that each business has its own special needs. 

– Great for first-time users  – No setup or monthly fees  – Good reputation for customer support 

4. HubSpot Meetings 

HubSpot Meetings is a free tool that helps you schedule one-on-one meetings with your leads, customers and contacts. The integration also lets you use your HubSpot CRM data to create personalized meeting links that can be shared by email or added to your website. 

With HubSpot Meetings, you can:  

  • Create personalized meeting links based on your availability and preferred location.
  •  Customize each link with your own brand colors and logo.
  •  Check your calendar to see where there are free times on the same day Integrate with Google Calendar, Outlook, Exchange and iCloud Manage any changes or cancellations from the Scheduler page in your HubSpot account.


HubSpot Meetings is one of the most powerful features in HubSpot. It helps you schedule meetings with your prospects and customers, see when  they are available, and send them a personalized calendar invite with the click of a button. 

If you have a free HubSpot account, you can schedule meetings with up to five contacts. But if you have an upgraded account, your meeting page will automatically track data on all of your contacts. 

When you upgrade to a paid HubSpot account, some additional features unlock that make scheduling meetings with prospects even easier. 


HubSpot Meetings is the most modern and delightful meeting tool on the market. Meetings are more than just a scheduling tool.  

It acts as your personal assistant to make sure you are prepared for every meeting and ready to crush your day. 

– Set up Meetings in less than 60 seconds.  – Link your Google, Office 365 or iCloud calendar to start syncing meeting times with your contacts.  – Customize your Meetings page by adding a profile photo and cover image . – Check out the new “Meeting Prep” feature that helps you prepare for upcoming meetings by telling you:  who is in the meeting, what they do and any relevant information you might need. 


5. Bookafy 

Bookafy is a cloud-based automated appointment scheduling software for busy professionals, small businesses and enterprises. Bookafy offers a better way to book meetings by helping businesses save both time and money through a simple booking process with direct integration with Google Calendar, Outlook and iCal. 

We make it easy for you to manage the entire booking process from handling your first contact to collecting payment while offering the flexibility to run your business on the go or from your office. 

Bookafy is more than just an appointment scheduler. Our built-in CRM helps you track progress and manage follow ups with clients and prospects. 

You can also easily create invoices, estimates, contracts and proposals within minutes. Get paid faster with our online payment processing system that accepts debit/credit cards and ACH payments. 

It is really easy to use. I really like the fact that you can integrate it with your own website.  It is very specific to every business. 


Clients can make appointments with you from your website as well as from their own smartphone or tablet. From your website, clients can select the type of appointment they want, and choose which staff member they would like to meet with. 

They can also choose a time and date  that is convenient for them – based on your availability. Your availability is managed by you in your Bookafy account at any time.  

When you set the time and date for future events, Bookafy will automatically block out that time from being selected from the online scheduler so no one else can book during that time. 


Bookafy is a mobile application that is specifically designed for those who do not want to spend their time on scheduling and managing their appointments. The app has a feature-rich dashboard that comes with an easy to use interface. 

You can easily keep track of the entire work schedule; you can even see when your employees are free or engaged. This enables you to distribute the work among them in a better and more efficient way.  

The app also has a unique feature of client verification, which helps you avoid unwanted calls and meetings with clients that are not interested in your services. 

It also allows you to send out text and emails to the customers for marketing purposes without even entering their contact information. As far as customization is concerned, you can choose from a variety of email templates from the app’s database and customize them according to your needs. 

6. Setmore 

Setmore is an easy-to-use online appointment scheduling software with features that help you run an efficient and profitable business. Setmore provides a free web-based app that works on any computer with internet access, as well as native mobile apps for iOS and Android devices. 


Setmore is a free online appointment scheduling software. It helps businesses of all sizes to organize and promote their services, manage appointments and staff schedules, grow their customer base, and streamline business operations. 

With Setmore’s appointment scheduling software, you can extend your reach by offering online booking through your website or Facebook page. You can also monitor staffing needs and share calendars with your team. 

In addition to these features, Setmore enables you to manage client relationships with automated text reminders, payment processing tools, and more. 


Setmore is a free online appointment scheduling software that allows businesses to manage their bookings and accept appointments online. Setmore is used across various industries and can be accessed from any device. 

Manage appointments. Setmore allows you to create service categories, add multiple staff members, and set the duration of each appointment. You can also customize your working hours, closing days & holidays. 

Schedule classes & workshops. Setmore allows you to schedule workshops and classes easily. You can manage class bookings through your calendar and offer students the option to register for an upcoming class right from your booking page. 

Integrations. You can integrate Setmore with Facebook, Google Calendar and Email marketing services like MailChimp & Constant Contact. This will allow you to sync your business calendar with other platforms easily. 

Mobile App. Setmore comes with a mobile app that allows you to accept bookings on the go. The mobile app is available for iOS devices, Android devices & Windows phones.  

The app also features a wide range of features such as Push Notifications, Customer Check-ins, etc. 


Setmore  is a premium subscription service that provides exclusive features and dedicated support to growing businesses. These features include: 

  • Dedicated support team
  • Priority service & support
  • Professional client-facing booking page
  • Booking page customization
  • Personal brand logo on booking page
  • Custom color scheme for booking page
  • Custom domain name for booking page (i.e.
  • Custom email address for booking notifications (i.e.

Setmore Pros costs $10 per month, per user. Sign up here! 

7. Findmyshift 

Findmyshift is an easy-to-use, affordable and flexible online tool for creating and publishing staff rotas.  It is designed to help managers and supervisors organize their workforce more efficiently and save time – with no software installation or maintenance required and no limits on the number of users. 

As well as providing a simple way to create rotas, Findmyshift makes it much easier for you to communicate with your employees. You can publish the rota to your Findmyshift website or send it by email, SMS text or even print it out and pin it up on the wall!  

Want to know  what is going on in your workplace? Check our Realtime reports –  they are updated every time a shift is added, edited or removed. 

And if you have an employee  who is always late in, Findmyshift can help you track his timekeeping with our built-in Time & Attendance feature. 


You can choose to view your schedule in a variety of ways, by selecting the different views from the top menu bar: Week View: Shows a weekly overview of your schedule. Month View: Shows an overview of your schedule for the month. 

Day View: Shows a detailed view of your schedule for a particular day. Rota View: Shows a weekly overview of staff rota. 


Edit View: Allows you to edit your roster manually by dragging and dropping staff members into different positions on the roster. You can also select which staff members are shown on the roster by using the options below the calendar. 

Pros is an excellent tool for the management of employees and the creation of employee schedules. I have been using it for a few years now and have found it to be very helpful. 

I like that you can create shifts, email employees and manage documents through this site. It also allows you to communicate with other supervisors if you wish. 

It is pretty user friendly and most of my employees have no problem logging in to check their schedule. I use the mobile app myself and find it really convenient when I am out and about because I  do not always have access to a computer.  

Overall, findmyshift is an excellent tool that helps me keep my schedule organized and make my job much easier. 


Findmyshift is a website for creating employee schedules, sending schedules to employees, tracking the hours they work and generating payroll data.

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8. Bitrix24 

Bitrix24 is a free (for small businesses) social enterprise platform. It is a united workspace which handles the many aspects of daily operations and tasks.  

Create your own social intranet in minutes! 


Task management, bug tracking, project management Team collaboration and group chat Document storage and management Workflow automation and business process management Email marketing and newsletters 


Bitrix24 is a project management software that includes CRM, HR, social intranet, documents and more.  It is ideal for small and medium businesses but can also be used by enterprises. 

Bitrix24 has the following pros: + Simple to use + Good for time tracking of tasks + Suitable for large teams (up to 12 000 users) + Free CRM with up to 12 users + Free cloud storage (5 GB) 


Bitrix24 is a business software platform with wide functionality and a number of free tools covering all sides of the business. By using it a company can improve its performance rapidly and secure all processes. There are five major modules – CRM, Contact Center, Task and Projects, Collaboration and Websites.

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9. Appointy 

Appointy is a robust and feature-rich appointment scheduling software that works like an assistant to your customers, allowing them to book and manage appointments themselves. With a variety of customizable features available, you can create a booking calendar that suits your business needs. 

Appointy allows you to accept appointments from your website, Facebook page and mobile site, in addition to providing you with a widget for your website. You can also integrate the software with Google calendar and WordPress plugins. 

With Appointy, you can offer discounts and coupons to attract more customers, accept payments online via PayPal and, or by cash or check when the customer arrives at your store. Customers can be notified of their appointments via email or SMS alerts. 

Appointy offers a basic free plan that lets you schedule unlimited services for up to three staff members. Paid plans start at $14 per month (when paid annually) for the Pro plan that provides unlimited services and staff members, as well as additional marketing tools such as social media integration and client database management. 

The Premium plan costs $29 per month (annually) for all of the Pro features plus access to a mobile app for online booking and payment processing through Stripe. 


The Appointy booking app for your mobile device lets you take your business to the next level.  The mobile app is available for iPhone, iPad and Android devices.  

This application will make it easier than ever to manage your appointments on the go. 

Book appointments. View or edit upcoming appointments ,Cancel appointments ,Share appointment details via email, SMS or Facebook Quickly call or email your customers 


Appointy Pros helps you manage your online schedule, book appointments and sell your services online.  It is free and takes only a few minutes to set up. 

Here are some of the features that will make you love Appointy: Online Scheduling – Let your customers book appointments 24×7.  

Automated Email Reminders – Never miss an appointment again! 

Client Management – Keep the information of all your clients in one place with ease.  

Reports – Generate reports for a selected time period in just a click. 

10. SuperSaaS 

SuperSaaS is an online appointment scheduling system that is available in over 100 languages. SuperSaaS is easy to use and requires no programming or technical skills.  

It supports multiple locations as well as multiple languages. The system can be used for a wide variety of uses in the business world such as scheduling appointments with customers and prospects, booking meeting rooms and equipment, arranging interviews, managing group events, ordering taxis and many other applications.  

Larger businesses can use it to manage the schedules of their employees while they are on the road, while smaller businesses can use it to keep track of their own schedules. 

A simple and easy to use appointment scheduler for your business. Customers can book appointments with you via the internet, even if you are not online. 

You can have multiple schedules, for example one for each of your employees, services or locations. Appointments can be made 24 hours a day, 7 days a week and are protected by secure login. 

You can view and edit all appointments in the easy-to-use web interface, or export them to other applications such as MS Outlook. 


SuperSaaS lets you design your own scheduling system to suit your needs. With our flexible templates and the customizing options in the user interface, you can set up a schedule that is truly unique.  

  • Customizable online appointment scheduling software 
  • Mobile-friendly and responsive interface
  •  Daily view of available slots with percentages or numbers showing how busy each time slot is 
  • Calendar view without time slots for use as a reservation system for rooms or equipment.

Ability to add extra columns to the schedule for information like room numbers, price, etc. Email notifications to users confirming their appointment or reminding them about an upcoming one. 

Automatic email reminders to customers before an appointment and/or invoice collection. Automatic email reminders based on confirmation status and payment status (e.g., send an email reminder to people who  have not paid). 

Recurring appointments: daily, weekly, monthly or yearly (e.g., standing weekly appointments, a monthly meeting in your calendar) Multiple services in one schedule (e.g., book a driving lesson and a parking lesson at the same time) Flexible time slot length: 5 minutes or 1 hour; increments of any number of minutes between 1 and 59 minutes; ability to define specific days 


–  Easy to use, with minimal training needed – there is a demo to test out the system and you can get started easily, with a professional looking online scheduler. –  SuperSaaS can be integrated with Google Calendar (and other calendar programs). 

–   It is easy to set up appointments allowing for flexible booking. You can allow people to book multiple times or just once. –  If you need to block off time for yourself,  it is very easy to do. 

–  The interface is simple and clean and looks good on mobile devices. –  There is a free version of Super SaaS that allows you to take bookings, but it only allows bookings 2 weeks in advance. If you want something more flexible you will need to pay for the paid version. 

–  You can also get an email reminder sent out automatically to users who have booked an appointment before the date of their appointment. 

11. Ganttic 

Ganttic is a resource planning and scheduling software that helps your team plan, schedule and manage their resources at work. Ganttic allows you to schedule anything, using any kind of resources. 

Are you an IT-manager/professional looking for resource scheduling software? Ganttic is the right choice for you!  

Need to plan and schedule your people, machines or vehicles? Ganttic is the right choice for you! Ganttic is a visual project planning tool and can be used for capacity planning or resource scheduling.  

It is designed to be simple, intuitive and easy to use but still it offers great functionality.Gantt chart software is a go-to tool for project planning, and  it is also a very versatile tool for managing resources. 

The Gantt charts that most of us are familiar with usually show tasks on the vertical axis and time on the horizontal axis, but there are variations. For example, in Ganttic, you can switch between showing your tasks on the vertical axis and your resources on the vertical axis. 

Ganttic is a  resource scheduling and project management software that combines Gantt charts with other features to help plan projects, divide and assign tasks, manage resources, track time and costs, analyze workloads, prepare reports, and more. 


Ganttic’s features are designed to make your life easier. 

  1. Unlimited number of users
  2. Customizable user roles
  3. Customizable fields for resources and tasks
  4. Task dependencies
  5. Resource availability and constraints
  6. Task priority, tagging, notes and alerts
  7. Resource groupings and views


Ganttic is the world’s first online resource scheduling software designed for project managers and top-level executives, as well as for people who need to schedule resources from different departments. Ganttic is a cloud-based solution that lets you create schedules of any kind using its versatile interface. 

It is built with the most state-of-the-art web technologies and is free to use. On Ganttic you can plan marketing campaigns, track production processes in manufacturing or visualize the availability of rental equipment.  

With Ganttic you can schedule any type of resources – be it people, devices, rooms or vehicles. 

12. Square Appointments 

Square Appointments (previously known as Square Appointments) is a booking and scheduling software designed to help businesses manage appointments and walk-ins. The solution is available as an app on the Apple store, Google Play, and as a web application. 

Key features include appointment scheduling, calendar management, client management, customer feedback and service tracking. Users can automate appointment reminders via texts or emails and can also send branded email or text message receipts to customers. 

The client management feature includes customer profiles that can be accessed without the need for the users to log in. Additionally, users can set up their own business profile with their contact details, logos and service descriptions. 

Square Appointments offers integration with Square Payments which allows users to accept credit card payments from clients through Square Appointments’ mobile app. Square Appointments offers a free version and paid subscription plans that are priced on a monthly basis per employee.  

Support is provided through FAQs and online tutorials. 


The Square Appointments app is free to download and use. All major credit cards are accepted. 

Square Appointments offers the following features: Appointment Booking and Scheduling Online Bookings and Appointment Reminders Customizable Checklist for Employees Built-in Customer Messaging with Square’s Free Business Messaging Service 


The Square app is a free mobile payment app that lets you accept credit card payments from your smartphone. You can set it up to process payments at the register, or you can use it to take payments via your phone in-person at select businesses. 

When  you are using the app, customers swipe their credit cards through Square’s reader, and the information is uploaded to the company’s servers for processing. The Square reader connects with your smartphone to process transactions without requiring any of your personal information. 

You can track sales history with the app as well. You can also see how much money you have left in each fund category, as well as what amount you need to replenish next. 

13. SkedPal 

SkedPal is the only intelligent scheduling assistant that helps you with your daily task, project and calendar management. SkedPal is also the first AI-based app that lets you schedule your tasks around your calendar events. 

It is as simple as answering a few quick questions and clicking a button. You can use it on many different platforms, like Gmail, Outlook or Google Calendar 

SkedPal finds time slots in your schedule to fit in those tasks – based on the length of the task, its due date, and other preferences that you set. SkedPal even takes into account other constraints related to your daily tasks and projects like: 

– Task dependencies (e.g., this task requires that this other one be completed first)  

– Task urgency (e.g., this task needs to be done by today) 

– Time preferences (e.g., I want to spend 4 hours every day on marketing) 

– Location requirements (e.g., this meeting has to take place at our San Francisco office), etc You can schedule tasks for yourself or for team members – even if they  do not have SkedPal installed! 


With SkedPal, you can create and modify your personal schedule in a few clicks. You can manage your calendar quickly by rescheduling activities, dragging them across your day, easily setting up recurring tasks, and more. 

By assigning a priority to every activity, you can decide how you want to manage your time. You can choose to optimize your schedule based on which activities are most important to you. 

SkedPal will take into account the time you need for each activity, and make suggestions that fit into your day. SkedPal will help you achieve your goals faster by allowing you to work with greater focus on fewer tasks at a time. 


The free plan is sufficient for most people. The automated scheduling feature is excellent and saves a lot of time compared to manual scheduling. 

I  have not experienced any bugs in the software. The interface is not the best looking and it could be a little more intuitive.  

There is no native mobile app (but you can use the mobile web version). 

14. Setster 

Setster is a service that makes it easy to schedule appointments online. Setster provides a web-based widget that you can embed on your site or blog to allow visitors to set up appointments directly with you. 

Setster is free with unlimited availability and there is no contract; if you  do not like the service, you can cancel any time. To get started, just create an account and configure your widget. 

You specify the contact info for people to reach you, your available hours and the days of the week on which  you are available. Then, grab the code for your widget and paste it into your website or blog. 

The widget is customizable so it will fit in seamlessly with your site’s design. When someone clicks a time slot on your embedded calendar, they are taken to a form where they can enter their contact information so that you can get in touch with them.  

You can also optionally have them pay you via PayPal before confirming the appointment. 

After confirming an appointment, Setster sends out confirmation emails for both parties;  you will receive an email whenever someone schedules an appointment with you. Setster also includes analytics that show how much business  you are getting through Setster. 


Following are the features of Setster: Schedule Management Setster is a full-featured scheduling management solution. Schedule setup is quick and intuitive – with just a few clicks your new appointment schedule is ready to use. 

Setup multiple services, staff members, locations, time zones and more with ease. Our simple but powerful scheduling interface allows you to specify what days and hours your organization takes appointments. 

You can also allow customers to make bookings up to a year in advance. Fully responsive web design allows customers to book on any device. 

Appointment Reminders. With Setster  you will never miss an appointment again! Set automatic email or SMS reminders for your clients so they know when their appointment is due. 

You can even customize the text messages sent out! 


Setster is one of the best appointment software available.  It is used by over 30,000 business owners to manage their appointment scheduling. Setster makes it easy to automate your scheduling process and take payments online. 

You can customize your own scheduler and let clients book appointments on their own. All features are integrated with Google Calendar and iCal in real-time so you will never have any double bookings. 

With Setster’s free appointment scheduler system,  you will be able to:  

  • Accept appointments through your website and Facebook page 
  • Allow customers to choose available times right away 
  • Easily manage multiple schedules and locations 
  • Send automated email reminders and text message reminders to clients about appointments
  •  Automatically synchronize events with Google calendar, Outlook, iCalendar, MobileMe and more.

15. InviteOnce 

InviteOnce is the new way to book appointments with your clients.  It is easy, fast and fun!Never miss a call again. 

InviteOnce sends a personalized booking page to your client. On the page, your client can see all of your available times and book an appointment in one click. 

Your time slots are updated in real time as you accept new appointments. InviteOnce even sends you a reminder so  you will never forget a meeting again!  

Why InviteOnce?  It is FREE. 

That is right, it  does not cost anything to try out InviteOnce.  It is free forever for up to 2 users and 1 group calendar, or sign up for our premium plan with unlimited users, groups and custom branding for only $19 per month.  

Do not like it? Just cancel, no questions asked! 

It is fast and easy to use. You can be up and running in minutes, sending links to potential clients. 

No software to install or downloads required!  

Everything is browser based, so all you need is an internet connection.  It is integrated with Google Apps for Business!  

InviteOnce works seamlessly with Google Calendar, importing all of your calendars in one click. 


  1. Meeting Scheduler
  2. InviteAnywhereOutlook 
  3. Add-in Salesforce Integration
  4.  Zoom Integration 
  5. Calendar Sync 
  6. Hosted Pages and Embedding Options
  7. Mobile-friendly Pages


InviteOnce is a scheduling tool that allows you to add an availability calendar to your website, share it with your customers and get appointments scheduled. It is simple, fast and saves you time. 

InviteOnce works great for anyone who needs one on one appointments with clients – like photographers, wedding planners, designers, real estate agents and more. With InviteOnce you can: Add an availability calendar to your website or landing page in minutes. 

Share the calendar with your clients and prospects. Get appointments scheduled in seconds. 

Sync the result to Google Calendar, iCalendar or Outlook. 

Send automated confirmation emails and reminders. Manage events from the dashboard or from your favorite calendar app (Google Calendar / iCalendar / Outlook). 

16. Nowsta 

Nowsta is the premier workforce management and employee scheduling platform. Our mission is to simplify and automate complex employee operations in order to help our customers scale and grow. 

Nowsta is transforming the way organizations manage their people: from hiring, training, scheduling and managing time cards, to running payroll and reporting on labor costs. We provide a comprehensive software solution for managing your organization’s entire workforce, regardless of how many people you employ. 

Nowsta is the new way for you to manage your business and your employees.  We are here to help you find the best way to manage your staff, pay them fairly and quickly, and track the hours they work. 

We give you complete control over when and how your employees are scheduled, paid, and tracked. We are a modern solution that fits into your business operations seamlessly. 

This is the Nowsta blog, a place for us to share our thoughts and ideas about the future of work. We also want to hear from you, so if you have ideas or feedback please feel free to contact us! 


It is time to ditch the paperwork and excel sheets, and get back to the work that you love.  We have made the process of managing your workforce more efficient, so that you can focus on what matters most. 

Scheduling.  It is easy to create a schedule with our drag-and-drop interface, or import it from your old platform. You can also add notes to shifts and attach documents for employees to access easily. 

Shifts automatically send workers a text message when  they are scheduled, and will send them an email confirmation if they want one. Requesting Off Workers can request time off straight from their mobile device when they need it. 

They will be automatically notified if their manager approves or denies their request, so  there is no more back-and-forth emails or phone calls. If you need coverage, you can easily post a shift and employees can sign up in just one click. 

Tracking Hours. When workers clock in and out through Nowsta, they receive a text message letting them know their hours have been reported. Everything is recorded on the web app as well so you always have a running record of hours worked by each employee. 

Messaging Nowsta makes it easy for managers to communicate with employees. 


We built Nowsta for you. We built it to be simple, easy-to-use, and effective at helping you manage your staff and business operations.   

We have worked with thousands of businesses over the years in the hospitality industry, from small bars and restaurants to large caterers, stadiums and arenas. Based on that experience,  we have developed a tool that really helps you: 

  1. Save time
  2. Reduce costs
  3. Manage your business more effectively

17. UpKeep 

Welcome to UpKeep!  We are excited to help you get started with UpKeep.    

Here is a quick guide to show you how UpKeep can help your team! We know that in order for UpKeep to work for you, your team needs to use it. 

So  we have made sure that UpKeep is the easiest and fastest way to perform maintenance tasks. Add Work Orders: Orders are very easy to create and if you want , you can add photos and images as well. 

This helps keep everything organized and accessible. 

Not only that, but orders can be assigned directly to technicians. Create Tasks: The tasks feature can be used as a “To-Do List” or “Checklist” for technicians.  

It makes sure each technician knows what they need to do at all times while they are working on an order. With this feature, managers can also track work done by any technician at any time. 

Mobile App: UpKeep has a mobile app that helps make things easier for technicians when they are on the go! They can take photos, update orders, and complete tasks all from their phone!  

With this app, there is no need for paper, faxes, or phone calls.


  1. UpKeep is a mobile-first application, accessible on any device.
  2. UpKeep is designed for the field and focuses on ease of use and simplicity.
  3. UpKeep has built-in functionality to send notifications when maintenance requests are created to help keep your team in the loop.
  4. UpKeep integrates with Google Maps and Apple Maps so you can get directions to the location of maintenance request creation or fix a work order in real time on mobile devices.
  5. Users can create custom fields within their work orders to capture data  that is unique to their business needs.


We have a very unique business model. The field techs are 1099 subs, so they are responsible for purchasing their own equipment and paying their own taxes. 

We have no interest in people’s personal financial situations, and the trade-off is that we pay our technicians a lot more than other companies. And there is no pressure for them to work every hour of every day – they can pick and choose the jobs that suit their schedules, whether  it is full-time or part-time. 

This freedom works well for them, because they get to do what they love and make a great living doing it. Thank you for your interest in UpKeep.  

– Easy to navigate  – Quick setup  – Customer service is very helpful and are always available when we need them  – They have a great chat feature that automatically connects us with a customer care team member when we have questions. 

What is Scheduling Software? 

Efficient and effective scheduling can be a make-or-break issue for any business, especially businesses in the service industry. Scheduling software helps you manage your workforce, schedule shifts, and assign tasks so that you can ensure efficient use of resources and maximize productivity. 

There are several different types of scheduling software to choose from. Some apps provide simple scheduling functions, while others include employee time tracking, task management capabilities and more. 

Why do businesses use scheduling software?  

Scheduling software helps businesses manage resources by creating schedules for their staff and assigning them to particular tasks. Using this type of solution allows users to improve operational efficiency by optimizing their use of labor. 

Businesses with multiple locations or employees working remotely can also benefit from scheduling software with features like automated text messaging or email notifications that let workers know when  they are scheduled to work or if there are any changes to the schedule. 

These applications can also be used as part of a broader set of tools for managing employee time sheets, shifting responsibilities between staff members based on availability or skill level, and tracking individual performance over time so managers can make better decisions about which employees should work together on certain projects or assignments at specific times in order to maximize efficiency across operations as well. 

What Should You Look For in Scheduling Software? 

While  it is possible to use a Word document or an Excel spreadsheet, the best scheduling software can make life easier for you and your employees. Here are some of the top features to look for: Drag-and-drop scheduling. 

Scheduling software should be easy to use, so that even if  you are pressed for time, you can get a schedule together quickly. Drag-and-drop tools can be particularly helpful.  

Email alerts. If you need to let an employee know that  they have been scheduled at a certain day or time, email alerts can make that much easier. 

Scheduling templates. If you have a lot of similar schedules — for example, if you have the same people working on the weekends or the same people working during lunchtime — using templates can help save time by letting you reuse previous schedules with just a few tweaks. 

Mobile access. Your employees will appreciate being able to see their schedules while  they are away from work, and mobile access is also helpful if they need to swap shifts or pick up additional shifts when  they are on the go. 

Payroll integration. Many scheduling programs integrate with payroll software, so that once employees’ hours are approved, everything flows smoothly into payroll processing without any extra data entry necessary. 

Reporting functionality. 

1. Scheduling Software Scheduling Features 

Scheduling software can automate the process of creating and managing schedules for employees, saving you time, money and increasing efficiency. Here are the most important scheduling features to look for in a scheduling software solution: 

* Online Scheduling – The ability to access your schedule on the internet at any time, using any computer or device. This is an essential feature because it allows you to access your schedule from anywhere at any time. 

Employees will also be able to view their schedules online and request changes as needed. You can even allow them to swap shifts with other employees or request vacation time, days off, or shift changes all from within the software. 

* Automatic Schedule Creation – An advanced scheduling feature that creates a schedule for you based on your defined parameters, such as employee availability, job positions, skillsets and more. You can also customize automatic schedule creation based on the number of hours you need covered during each individual shift. 

For example, if you need three people working during the 4-9 pm shift, the software will automatically schedule three people who are available during that shift.  You will be notified of any scheduling conflicts so you can make adjustments as needed. 

* Employee Management – A comprehensive employee management section where you can store employee information including contact details, availability and qualifications. 

2. Scheduling Software Third-Party Integrations 

Third-party integrations are the most popular way to get your scheduling software and other software systems to talk to each other. If, for example, you  do not have an integration between your billing system and your scheduling software, then  you are going to have to manually transfer data between the two systems. 

This is a time-consuming task that no one enjoys. The good news is that most SaaS companies offer third-party integrations with other widely used products like Google Calendar, Office 365 Calendar, Salesforce, QuickBooks and many more. 

Here are a few things you should consider when comparing third-party integrations:  What is the cost? How easy is it to set up? Does the integration require a software developer or other technical person? How much does it cost? 

At Schedulicity, we believe that great things happen when small businesses work together.  That is why  we are excited to announce our new partnership with leading accounting and payroll software provider, Intuit QuickBooks. 

Founded in 1983, Intuit has become the leader in financial management solutions for small businesses, including QuickBooks Online, Payroll and GoPayment.** 

3. Scheduling Software Compatibility 

Scheduling software should not be a stand-alone system, but instead integrate with other business applications and your company’s website. If you  cannot access the information you need from one central source, then it will slow down the entire scheduling process and could even lead to mistakes being made. 

If your scheduling software  does not integrate with other business applications, then you will be missing out on a host of benefits. Here are some of the advantages of using scheduling software that is fully compatible with other systems: 


  1. Less time spent looking for information or comparing data sets.
  2. Improved accuracy in data entry and reporting.
  3. Fewer errors across multiple departments.
  4. Increased efficiency in day-to-day operations.
  5. Reduced costs across multiple departments.

4. Scheduling Software Customer Support 

Scheduling software is a great tool for managing your day-to-day business. But when you need help, you want a real person to answer the phone.  

And not just any person—you want someone with the knowledge and ability to solve your problem quickly so you can get back to work. 

When you choose AppointmentPlus for your scheduling needs, our dedicated customer support team is ready to help. Our representatives are available 24/7 to assist you with any questions or issues that might arise in using our software. 

Our customer support is unmatched. Our trained technicians are ready to answer your questions 24/7 and can provide help on a wide range of issues, including: 

* I forgot my password. 

* How do I set up a recurring appointment? 

* How can I change my email address? 

*  What is the difference between the different plans? 

Best Scheduling Software – Wrapping Up 

If  you are looking for the best scheduling software, this guide will help you narrow down your options and make a final decision.  We have looked at four different scheduling software products: TSheets, Humanity, AppointmentPlus and Doodle. 

Each of these products has its own strengths and weaknesses. Sheets is an excellent choice for businesses that want to track employee time in addition to managing their schedules. 

The mobile app is very useful for workers on the go, but it  is not quite as feature rich as the desktop application. If you only need to set schedules for employees and  do not require time tracking, check out Humanity or AppointmentPlus. 

They both have great interfaces with lots of useful features, including robust reporting options and the ability to schedule recurring events. Doodle is best if you only need to schedule meetings or appointments occasionally. 

 It is simple to use and  does not require a learning curve like some other software products on the market.