There are many different types of payroll software. Some are more advanced than others; some are better for smaller businesses and some are better for large businesses.

To help you understand how to choose the right payroll software and how it can help your business, we’ve put together a list of the best payroll software options out there today.

 

Best Small Business Payroll Software

What Are Small Business Payroll Software

A payroll software system is a key component of any business. Without a good payroll software solution, you will be forced to spend more time with your employees and less time on other tasks.

This can be disastrous for any small business owner because it takes away from their ability to grow their business. If you don’t have the time or desire to manage payroll yourself,
then you need a reliable and affordable payroll software solution that will take care of all the complicated calculations for you.

The best small business payroll software will provide a user-friendly interface that makes it easy for your employees to check on their pay, get tips and deductions correct,
and create accurate reports using an intuitive toolset. It should also feature advanced features such as tax-related calculations and universal HR features so that all of your employees can access the same information.

 

 

What Is The Best Payroll Software?

Payroll software is an accounting program that automates the process of calculating payroll taxes, deductions, and payments.

In other words, it makes it easy to pay employees on time, accurately, and legally.

Some vendors offer both payroll and HR software in one bundle while others offer separate products for each function.

Some vendors offer both cloud-based and desktop versions of their software so that you can pick which works best for your business needs.

1. OnPay           

 You can save money by comparing payroll software quotes. The cost of payroll software varies widely, depending on the features you need and the program’s complexity.

Most payroll software systems fall between $200 and $2,000 per employee per year — a small price to pay when you consider how much time and money they’ll save you.

If you have more than 20 employees or if your business is growing fast, it’s worth considering enterprise-level solutions that offer more comprehensive features and support.

These products can cost as much as $10,000 per employee per year — but they’re designed for businesses with multiple locations, complex reporting needs and large teams of employees who need high levels of customization.

Before you buy any software package, compare its price with other programs that might suit your needs better.

Key Features:    

  • PayPal-like functionality
  • Highly secure transactions
  • Support for multiple currencies (USD, EUR, GBP etc.)
  • Instant account setup
  • Quick and easy registration process

Pros    

Cloud-based software

No need to install or configure anything on your computer. Simply sign up for an account, download the software and start accepting payments immediately.

Easy setup

OnPay uses standard hardware, so there’s no need to buy expensive equipment or upgrade existing equipment. Just plug in the device, enter your settings and start taking payments right away.

Customizable payment forms

Payment forms can be customized with logos, colors, fonts and images to match your business’s branding. There are also built-in templates available if you don’t want to get creative with your forms’ design.

No per transaction fees

OnPay charges a flat monthly fee instead of charging per transaction like some other payment processors do.

That makes it ideal for businesses that need a lot of transactions each month but don’t want to pay extra each time someone buys something from them.

Cons:    

-The only way to cancel your account is by contacting support. I tried to cancel my account by logging into my account, but the option was not available.

-They do not have a physical address listed online, so there is no way to send them a letter or write them a complaint. -You cannot use PayPal with Onpay. You have to have a credit card on file in order to make payments.

This can be problematic if you don’t have any credit cards or you are trying to close an account and you don’t want them to keep charging your credit card every month.

Cost:     

OnPay is a great way to save money on your fuel purchases. It’s easy, convenient, and most importantly, it saves you money.

OnPay is a prepaid card that you fill up with your own money. Then, when you need fuel, just swipe the card and go!

No more trips to the gas station or waiting in line for the pump.

You can even use OnPay at any location that accepts MasterCard Debit Cards! The best part about OnPay is that there are no monthly fees or activation fees – ever! You pay nothing unless you use it.

When you fill up with $25 worth of fuel, we’ll give you an extra $1 in free fuel! That’s $26 worth of fuel for only $24!

2. ADP Payroll  

 ADP offers a full range of payroll processing services that make it easy for you to manage the payroll requirements of your business.

ADP Payroll Services include:

  1. Payroll Processing – Our payroll experts can handle all aspects of your payroll, including processing, tax filing and remitting.
  2. Wage and Tax Data – We provide you with up-to-date wage and tax data so you can be confident that your employees are paid accurately and on time.
  3. Payroll Tax Services – We’ll help you determine which workers are eligible for which tax deductions so you can get the biggest refund possible from the IRS. 401(k) Plan.
  4. Administration – We provide plan administration services for 401(k) plans, including plan design, setup, recordkeeping and compliance with federal regulations.

Best For:             

Adp Payroll is the best payroll software for small businesses. This payroll solution is designed to be simple, easy to use and affordable.

It’s perfect for small business owners who want a payroll system that doesn’t require a lot of training and support. If you need help setting up or using your payroll software, contact us at 800-926-6044.

ADP Payroll has been around for decades and is one of the most popular payroll solutions for small businesses. The software runs on Windows PCs and can be used by anyone with basic computer skills.

You don’t need any prior experience with accounting or payroll systems to use this program successfully. The ADP Payroll Best For solution includes everything you need to run an effective payroll operation:

Easy Setup: Set up your company and employees quickly with just a few clicks of the mouse. All you need is an email address and phone number for each employee.

Automated Tax Calculations: Never worry about calculating payroll taxes again! The ADP Payroll Best For program automatically calculates federal and state taxes as well as Social Security tax liability based on data provided by your employees during set-up or when they’re hired.

Pros      

– Payroll processing

– Timekeeping

– Electronic filing of employment tax returns

– Federal and state unemployment insurance

– State disability insurance

   

– 401(k) plans

Cons:    

 The ADP payroll system is a great way to get started with payroll. But there are some cons that you should be aware of before you make the switch.

1. Cost

The cost is one of the biggest drawbacks of using ADP Payroll. It’s not cheap! You’ll have to pay $50 per month per employee and it goes up from there.

You’ll also need to pay for services like direct deposit and tax filing, which will add to your costs as well. If you’re only paying one or two employees, it might be worth it to go with a cheaper service like Gusto or OnPay.

However, if you have more than a few employees, then ADP Payroll becomes much more affordable.

2. User Experience

ADP Payroll’s user experience leaves something to be desired. It’s not impossible to navigate through all the different pages and forms required by ADP but it can be confusing at times.

The interface hasn’t been redesigned in ages so it looks outdated and not very intuitive at first glance. The support team is also very slow in answering questions or helping out with problems so keep this in mind if you’re looking for support while using ADP Payroll!

Cost:     

 ADP has three levels of pricing:

Basic — $10 per employee per month.

This option is best suited for smaller businesses with fewer than 10 employees.

Professional — $15 per employee per month.

This option is best suited for businesses with 11–100 employees or those who need additional features such as direct deposit, direct debit and 401(k) plans.

Advanced — $20 per employee per month plus $2 per check.

This option includes everything from Professional but also includes retirement planning advice from Financial Engines®, one of the largest independent financial advisory firms in the nation (Financial Engines® charges 0% annual fee on balances less than $50,000).

3. Gusto         

 Gusto is the best payroll software for small businesses.

Best For

 Gusto  is a payroll and benefits program that helps small business owners save time and money. Gusto is designed for businesses with less than 10 employees.

It offers simple, affordable payroll, tax filing and benefits administration so you can focus on running your business.

  1.  Payroll – Gusto calculates and pays your employees’ payroll taxes (FICA, Medicare, etc.) every week. You get the W-2s, 1099s and other forms you need to file with the government right away.
  2. Employee Benefits – We make it easy for you to offer health insurance, 401(k) plans and more to your employees. We provide all the tools needed to enroll, manage and pay claims for any benefit plan you choose including:
  3. Health Insurance
  4. Dental Insurance
  5. Vision Insurance
  6. Short-Term Disability Insurance

Key Features:   

  1. Affordable and easy to use, Gusto is the most affordable payroll solution on the market.
  2. It’s free for one employee and $49/month for up to 100 employees.
  3. Payroll done right, Gusto does payroll tax calculations automatically so you don’t have to worry about getting it wrong, saving you time and money.
  4. Payroll reports made easy, Gusto provides instant access to all your payroll reports in one place so you can view them any time you need them without having to wait for them in an email or postal mail.
  5. Easy setup process, Gusto has an extremely easy setup process that will have your company set up within minutes! Once you have signed up for your account all you need is your bank account information and your employees’ social security numbers and they are good to go!

Pros

  • Setting up employees and pay rates
  • Setting up new employees and pay periods
  • Setting up new jobs and tax codes
  • Adding new employees to Gusto
  • Reporting on employee hours and wages paid

Pros

Easy to use interface: The interface for Gusto is intuitive and easy to navigate, even for new users who haven’t used payroll software before. If you ever have questions about how something works, Gusto has videos on their website that explain everything from setting up your account to paying employees.

And if you ever have a problem with your account or need help with something, you can always reach out to their customer service team by phone or email — which we found to be very responsive and helpful in resolving issues.

Competitive pricing: Gusto offers several plans with different pricing tiers depending on the size of your company (up to 1,000 employees).

We tried out the most popular plan for startups which costs just under $100 per month for up to 50 employees and includes payroll processing, tax filing services and health care benefits administration. 

Cost    

The cost to use the service depends on your business size and the number of employees you have. For example, if you have fewer than 20 employees and want to use its payroll services, you’ll pay $20 per month per employee (plus an additional $15 per month for each employee who receives health insurance through the service).

This amount includes all taxes and other fees associated with payroll processing (such as federal unemployment tax). There are also no setup fees or hidden charges involved with using this service.

4. SurePayroll

 SurePayroll is a payroll service for small businesses in the U.S., Canada, and Australia.

SurePayroll offers a variety of payroll services to help small businesses manage their finances, including employee time tracking, payroll and tax filing services.

Best For              

 Employers looking for a payroll service that’s easy to use and affordable. SurePayroll offers both payroll and benefits administration, making it a one-stop shop for small and medium-sized business owners.

The company offers several plans depending on your company size, with the most popular being the Pro plan ($12 per employee per month). The company offers many features that are similar to other payroll providers, including direct deposit and paperless paystubs.

However, one of SurePayroll’s biggest strengths is its ability to integrate seamlessly with popular accounting software like QuickBooks Online or Xero. This makes it easier for small businesses to avoid costly data entry errors and streamline their entire financial operations process in general.

Key Features     

  1. Easy Setup. The setup process is easy, so you can get started on time without hiring an accountant or learning complicated software.
  2. Transparent Fees. There are no hidden fees, so you know exactly what you’ll pay each month to run your payroll.
  3. Mobile-Friendly App. Run your payroll anywhere with the mobile-friendly app, even offline!
  4. Free Training and Support. Free training videos and live support to help you get up and running in no time!
  5. Accounting Services:  The SurePayroll accounting services include year-end tax preparation for all federal state & local taxes including 1099-MISC W2 1099-INT & 1098 forms for both business owners and employees.

These services are available at no additional charge to customers who sign up for SurePayrol’s basic payroll processing service package.

Pros

  1. It’s a great payroll service for small businesses. 2. It’s the easiest way to pay and manage your employees’ payroll taxes, benefits and more.
  2. It’s free for up to three employees!

It’s free for small businesses and freelancers. It’s very easy to use, with an intuitive interface.

You can pay your employees online, or via direct deposit or check. It’s easy to set up recurring payroll payments for employees.

You can track hours in real time and send notifications when employees clock in and out of work. There are no hidden fees or charges associated with using SurePayroll.

Cons    

SurePayroll is a great payroll service, but it’s not the only one out there. While it can be used by small businesses and freelancers, it’s not necessarily the best option for everyone. Here are some of SurePayroll’s cons:

Inability to customize invoices. SurePayroll doesn’t allow you to customize your invoices at all.

If you want to change things like fonts or colors, you’ll need to use a different option. Not available in every state.   While SurePayroll is available nationwide, it doesn’t work for everyone in every state.

California, Louisiana and New York don’t allow you to use this service unless you’re a nonprofit or government entity that provides benefits for employees such as health insurance or retirement plans.

Limited number of employees supported by each plan type:The Freelancer plan supports up to 10 employees and costs $9 per month per employee; the Small Business plan supports up to 50 employees and costs $19 per month per employee; and the Enterprise plan supports up to 250 employees and costs $49 per month per employee.

5. Intuit Enhanced Payroll Software

Intuit Enhanced Payroll Software is a payroll solution that helps small business owners and self-employed individuals manage their payroll. It can be used to prepare and file federal and state payroll tax returns, as well as manage employee information and paychecks.

The software offers features that make it easier for you to run your business, including:

Easy setup.

You can complete the setup process in minutes, using an electronic form with questions about your company’s structure, employees’ names and Social Security numbers, and their wage information.

Simple employee data entry.

can enter employee names, addresses, Social Security numbers, dates of hire and other information quickly by typing or keying in data fields on the screen.

The software will automatically calculate deductions from paychecks based on your selections from drop-down menus for each employee’s status (hourly or salary), type of deduction (pre-tax or after-tax) and whether the deduction is based on gross or net pay.

You can also add deductions for 401(k) contributions or health insurance premiums by using a similar process for entering employee information.

Automated calculations.

The software does all the calculations for you — so you don’t have to worry about making mistakes when calculating taxes or benefits.

Key Features    

-Easy Setup with Simple Questions

-Automated Tax Calculations

-Employee Self Service Portal

-Full Audit Trail Reports

Pros      

It’s a software that can be accessed anywhere, anytime.  It is a cloud-based solution which means that you don’t need to have the software installed in your computer. 

The only thing you need is an internet connection and you can access the software from any location. It is very convenient and easy to use.  There are no complicated terms or procedures involved when using this software. 

It has been designed to be user-friendly so that even newbies will find it easy to use. It also comes with an online customer support service which you can use anytime you get stuck with something or have a question about something.

Cons  

The product is very expensive. The price is $199.99/month and $999.99/year; here is no free trial available to try it out before buying;

Intuit Enhanced Payroll Software is not a software that can be used in any country or state; It only works with payrolls in the United States of America, Canada, and Australia;

– Intuit Enhanced Payroll Software. is not a perfect system. There are some cons of this software.

The most important part of the system that it does not support all types of companies, so there are many limitations in this software. Some companies use multiple payrolls and it is difficult to manage them with this software.

It is also difficult to use by people who have no experience in this field and need training on using it. Some features are missing which can be very helpful for small businesses, like direct deposit and tax filing options.

This software has a lot of limitations and drawbacks that make it less attractive than other similar products available in the market today.

Cost  

 Cost: $30 per month

Intuit Enhanced Payroll Software is designed to be used by business owners and bookkeepers who have specific needs, such as tracking time worked by employees, managing bonuses, and paying employees on a biweekly basis.

It’s not the best option for small businesses with less than 20 employees because it doesn’t offer everything you need in a payroll software program — but it does the job if you want to cover the basics.

Intuit Enhanced Payroll Software includes features like:

  • Wage reminders
  • Paycheck distribution notifications
  • Direct deposit support

Save by Comparing Payroll Software Quotes     

 There are many payroll software options available for businesses of all sizes, but finding the right one can be a challenge. You don’t want to be stuck with an expensive or complicated system that doesn’t meet your needs.

Fortunately, there are plenty of ways to save by comparing payroll software quotes. Here are just a few suggestions Get recommendations from other business owners.

If you know someone who has recently switched payroll software, ask them about their experience and what they liked or disliked about the product. Their feedback will help you find a solution that fits your needs and budget. Look at reviews online.

There are plenty of online reviews available for most products including payroll programs. If you can find some positive comments on these sites, it’s likely that others have had good experiences as well — which means they may also be willing to share information with you!

Search for discounts and promotions online. Some providers offer discounts or free trials when you purchase online, so be sure to look through these offers before making your decision on which company to go with.

6. Sage Payroll Essentials Plus

 Sage Payroll Essentials Plus is a payroll software for small businesses and freelancers. It delivers all the basic features that you need to run your payroll, in a single package.

The software includes everything you need to run your payroll, including:

– Payroll processing

– Tax returns

– Time & attendance tracking

It is easy to use and integrates seamlessly with Sage Accounts, so you can get paid faster and avoid late payment fines.

Benefits of Sage Payroll Essentials Plus:

  • Easy to use payroll software
  • Easy set up – no IT involvement required
  • No upfront costs or setup charges
  • No monthly fees or contracts – pay as you go!

Key Features     

  • Payroll management and reporting – all you need to run your payroll and comply with your legal obligations.
  • Flexible benefits – tailor your benefits package to meet the needs of your employees, including flexible benefits such as childcare vouchers.
  • Expense claims – track employee expenses, including mileage and travel expenses, so you can reimburse them quickly and easily.

Key Features:

  1. Manage all your payroll services in one place, including employee attendance and absence tracking, holiday and shift scheduling and pay run management.
  2. Automatically calculate National Minimum Wage and Salary Sacrifice Payment calculations.
  3. Full integration with Sage X3 Accounts and Sage X3 Enterprise Management Accounts allows you to manage the entire business from one system.
  4. Analysing data in real-time with customisable dashboards helps you keep on top of all aspects of your business performance.

Best For            

Sage Payroll Essentials is a complete payroll solution designed for small to medium sized businesses. With this software, you can manage all aspects of your payroll in one place.

You can create and process paychecks, manage employee data and deductions, track wages and hours, calculate taxes and file payroll reports — all from one central location. This product also comes with robust reporting tools that allow you to monitor company-wide information such as hours worked and pay rates.

This allows you to make sure that everyone is being paid fairly based on the work they’re doing at your company.

Pros   

The Sage Payroll Essentials Plus software is very easy to use and learn. It has a simple interface that makes it possible for employees to understand how they can interact with the system as well as perform their jobs.

This will help you save on training costs and also reduce downtime due to errors made by employees who do not understand how the system works.

Easy payroll management with payroll data reports

The Sage Payroll Essentials Plus software allows you to manage your payroll easily because it offers various reports that will show you all the data about your employees and their payments so that you can know whether or not they have been paid correctly or if there are issues that need addressing immediately.

These reports can also be used in case you need proof of payment in case of disputes with employees or clients who are claiming that they have not been paid properly or on time.

Cons

– High setup costs

 – Sage Payroll Essentials Plus is not a full-featured payroll solution. It’s a bare-bones product that will only appeal to small businesses with low payroll needs.

– If you need more features, you’ll have to upgrade to Sage Payroll Essentials Plus Professional Edition or Sage Payroll Essentials Plus Enterprise Edition.

– Sage Payroll Essentials Plus does not cover all states and jurisdictions.

– If your company has employees in a state that’s not covered by Sage Payroll Essentials Plus, then you’ll have to upgrade to the Pro version or Enterprise edition of this software.

7. Square Payroll

 Square Payroll is a robust and affordable payroll service with simple process. It’s easy to get started and get paid on time.

Square Payroll helps you manage your payroll and pay your employees. You can also use it to create custom reports that help you make smart business decisions.

Square Payroll is a full-service payroll solution that includes:

  • Employee management, including hire, promotion, termination, and more
  • Paycheck printing for the employee or direct deposit into the employee’s bank account
  • Employee tax filing and payment 

Square Payroll is designed to make it easy to manage payroll, track employee hours, and stay compliant with the law.

To get started, you’ll need a Square account and an approved account holder. You can create or apply for an account at squareup.com/business/register.

Once you’ve completed the application process, you can use Square’s online tools to set up your payroll:

Best For              

Small businesses with less than 50 employees. Square Payroll is a payroll service from Square, the company behind the Square Point of Sale system that small business owners use to accept credit cards.

It’s best for small businesses with less than 50 employees that want to automate their payroll and get rid of paper checks. The biggest advantage is that it’s free — you don’t pay any fees or commissions to use Square Payroll, so you only pay for what you use (for example, if your employees are paid hourly, you’ll pay for every hour they’re paid).

It also includes features like direct deposit, which can help save you money on postage and mailing costs. If your business has fewer than 25 employees, there are no monthly fees or setup fees; only one flat rate fee per employee after that (starting at $10/month).

If you have more than 25 employees, there’s a monthly fee starting at $15/month per employee after 25 employees (no setup fee).

Key Features    

– Employee onboarding and offboarding

– Time clock app for employees to clock in and out of work, submit time sheets, and track hours worked

– Online payroll reports for employees and managers to see their W2s, taxes withheld, paystubs, tips earned and more

– Access to employee records: address history, emergency contacts, citizenship status and other key information

Employee Scheduling: Manage and approve employee schedules, set up shift reminders, and send out scheduling notifications to employees.

Time Clock: Record time worked right from the app, or sync with a compatible time clock.

Payroll: Manage payroll quickly and easily with automated tax calculations and direct deposit.

Reporting & Analysis: Review reports on all aspects of your business in one place.

Pros     

Easy setup

Just sign up for Square, get your account number and set up payroll in minutes.

All the tools you need

Use the online dashboard to manage everything from employees to taxes. Get secure access to tax documents and financial reports.

Free first pay period

You only pay after your employees have been paid successfully, with no hidden fees or charges.

Flexible setup options

We offer multiple plans depending on your needs, including per-employee pricing, shared user pricing and payroll-as-a-service (PAAS).

Cons     

Square Payroll, the payroll software that works with Square Cash, is only available to businesses with fewer than 50 employees. It’s not free — you’ll have to pay $15 per month per employee for the service.

The service also comes with a steep learning curve, especially if you’re new to payroll. Here’s a breakdown of what you need to know before signing up:

The portal is confusing to work with and can be difficult to navigate. The system can also be very slow at times, especially when it comes time to print your W-2s for employees.

There can be a lot of lag time between inputting data and the system updating with the new information. This can cause problems when you need to make changes on the fly and don’t realize it until after you’ve already sent out your payroll checks.

Square Payroll does not have an easy way of tracking hours worked or accrued vacation time for employees, so it’s important that you keep track of this yourself in another program or spreadsheet if you want to avoid mistakes.

Cost   

Cost: $20 per month for up to 25 employees.

This is the most popular payroll service among small businesses, with more than 800,000 customers paying for it. The basic service allows you to pay employees by check or direct deposit and also provide them with an electronic pay stub that they can view on their phone or computer.

You can also use this service to send out W-2s and 1099s at the end of the year. You’ll need to enter some basic personal information about each employee like Social Security number and address — but not much else — so it’s easy to set up even if you’re just starting out as an entrepreneur.

If you have more than 25 employees, you’ll need to upgrade to Square’s Premier version of the service which costs $200 per month and includes additional features such as time off tracking, vacation/sick time accrual and automated payroll tax filing (this feature requires a subscription).

8. QuickBooks Payroll

 If you need to get paid, QuickBooks Payroll makes it easy to manage payroll in your business. QuickBooks Payroll is the solution for small businesses that want to pay their employees accurately and on time.

It’s designed to help you track and manage your company’s payroll and employee information, so you can focus on running your business.

With QuickBooks Payroll, you can:

  • Pay employees with one click
  • Track hours worked, taxes withheld and more with a simple interface that shows you all the necessary information at once.
  • The software also makes it easy to calculate payroll taxes and deductions, so you don’t have to spend hours doing it yourself or pay someone else for it.

Best For             

 Best For Hobbyists

  Small Businesses (1 to 25 employees) – Quickbooks Payroll is fast and easy to set up.

It integrates seamlessly with your Quickbooks Pro, Premier or Enterprise edition.

Large businesses (26+ employees) 

Quickbooks Payroll offers advanced features for larger organizations, including multi-company and multi-state payroll processing, direct deposit, and more.

QuickBooks Self-Employed. 

Best For Freelancers & independent contractors (1 to 10 tax payers) – If you’re self-employed or a freelancer, you may prefer using QuickBooks Self-Employed. It’s designed specifically for the unique needs of self-employed workers who want to track their income and expenses without all the extra work involved in running multiple companies or managing multiple employees.

Key Features     

 -Easy setup: Set up your company and employees in minutes with preloaded W2 information.

-Simple management: Manage employee payslips, deductions, tax information and more with just a few clicks.

-Trusted tax filing support: File payroll taxes electronically using Intuit’s TurboTax® tax software or through an accountant or CPA firm.

 -QuickBooks Payroll is an integrated payroll solution that gives your business the ability to manage your payroll, taxes and employee information.

QuickBooks Payroll offers a simple way to track payments, deductions and more.

Payee Management – View all of your payees in one place, including employees and vendors, so you can easily see who is paid each pay period.

Deductions Management – Create customized deductions for each payee, then record them quickly and accurately with the click of a button.

Tax Settings – Set up tax rates by state or zip code so you can accurately calculate payroll taxes. You can also use the tax estimator tool to quickly project your tax liability based on employee earnings and deductions.

Payroll Tax Filing – File tax forms electronically from within QuickBooks, which means less time spent on paperwork and more time doing what you love!

Pros      

  1. It is very easy to use and can be used by anyone.
  2. It has an intuitive interface, which makes it easier to use than other software solutions on the market.
  3. It is integrated with other QuickBooks products, so you can track your payroll data alongside all your other financial information in one place.
  4. You can schedule payroll quickly and easily using the scheduling tool that comes with QuickBooks Payroll.
  5. The software also helps you manage your employees’ leave requests and time off requests, as well as their health insurance claims.

Cons

The major drawback of QuickBooks Payroll is that it is only available in the United States. However, if you are located outside the US and want to use this software, then you need to find a partner who can provide support for QuickBooks Payroll in other countries.

In addition, QuickBooks Payroll is not suitable for small businesses because it comes with a fair amount of complexity when it comes to managing payrolls. The user interface of this software also needs improvement as it looks outdated and takes time to understand how it works.

It’s pricey, with a price tag of $150 per month or $200 per year. If you’re just starting out, it might be worth waiting to get your feet wet with the free trials of other services that offer similar features.

So far, it’s unclear whether QuickBooks Payroll will have any advantages over its competitors that use third-party payroll providers like ADP and Paychex. The main benefit of using QuickBooks Payroll is that it’s integrated into QuickBooks Online — but so is everything else in QuickBooks Online!

A lot of small businesses already use QuickBooks for accounting purposes, so this integration makes sense.

Cost    

It costs $3,499 per month.

QuickBooks Premier Edition includes all the features of QuickBooks Pro Plus or Enterprise Solutions plus advanced business management tools like Advanced Inventory Management and Point-of-Sale. It costs $2,299 per month.

9. Xero

 Xero is a cloud accounting software package for small businesses. Xero provides online accounting software for small businesses and self-employed people.

It is comparable to QuickBooks Online. The software allows users to view their finances, manage bank accounts and pay bills through mobile devices and web browsers.

Xero’s features include:

Accounting services – Users can import financial transactions from various banks, including Bank of America, Chase, Wells Fargo and others.

Xero offers invoicing tools to create professional-looking invoices, track sales tax payments and generate reports on customer payments.

QuickBooks Online integrates with Intuit’s payroll service called Intuit Payroll Service (IPS). IPS customers can use the program to pay employees using direct deposit or paper checks sent through the U.S. Postal Service.

Other features include electronic filing of federal payroll taxes, including Form 941 (quarterly wage report), Form 940 (annual wage report) and Form W-2 (information returns).

Invoicing – Users can send invoices online or via email to clients in several formats including PDFs, Excel spreadsheets or even as Word documents that can be edited by recipients prior to payment being processed by Xero if needed.

Best For

The best all-around accounting software for small businesses, Xero has an intuitive design and a simple pricing structure that’s easy to understand.

The software offers a free, 30-day trial and comes with all of the basic features you need to start, including invoicing, bank reconciliation and invoice management. Plus, it integrates with over 1,000 online services and apps to help your business grow.

Xero offers three different plans: Starter ($19 per month), Plus ($29 per month) and Premium ($49 per month). Despite its simple design, Xero also offers robust features like inventory tracking, project management tools and time tracking features.

If you want more advanced features like multiple currencies or integrated payroll services, you’ll need to upgrade your plan or purchase them separately (for example, the Advanced Inventory Module costs $25 per month).

Key Features  

Invoice App

Create professional invoices from your desktop or mobile device with Xero’s invoice app

Payments

Capture payments from anywhere with our secure payment gateway

Bank Feeds

Connect all your bank accounts and credit cards in seconds, then see all your transactions in one place

Reporting & Insights

Get real-time insights into how your business is performing so you know where to focus next.

Pros     

  1. It is easy to use and very intuitive.
  2. The software is cloud-based, so you can access your accounts from anywhere.
  3. You can see all of your financial information in one place, including assets and liabilities, income and expenses, bank accounts, credit cards and more.
  4. You can see how much money you have left over after spending, so it’s easier to track your cash flow and make sure that you don’t spend more than you have available at any time during the month or year (or ever).
  5. All of the information is stored securely online so if something happens to your computer or phone, there will still be a copy of all of this information somewhere else.

Cons

Xero is the most expensive accounting software on the list and the only one that requires a subscription. If you have a small business, this might not be worth it.

If you’re looking for an accounting solution that will grow with your business, however, Xero could be a great fit. The free version of Xero lacks some features that are available in other accounting software packages, like inventory management and payroll processing.

The full version is $30 per month for unlimited users and up to 40 transactions per month or $500 per year for unlimited transactions with no monthly fee. You can also pay $60 per month for unlimited users and up to 200 transactions per month or $1,000 per year for unlimited transactions with no monthly fee.

Xero offers some helpful integrations with other services such as Salesforce, Google Analytics and QuickBooks Online, which makes it easier for businesses to stay connected across multiple platforms without having to do all of the work on their own.

Cost

 Xero comes in three versions: Xero Essentials is free for up to three users, but has limited functionality. Xero Plus costs $10 per user per month.

It includes everything in Essentials, plus inventory management and multi-currency support. Xero Premium is $20 per user per month.

It includes everything in Plus, plus payroll, purchase order management and more. Xero is the most popular accounting software for small businesses.

The company says it has more than 500,000 customers, which is a lot considering they charge $19 per month and $80 annually. Xero is easy to use and has many features that make it great for small business owners, including integrated payroll, customizable invoicing and expense tracking.

It also offers a mobile app that lets you manage your finances on the go.

10. Wave

 Wave is the next generation of accounting software, built for small businesses. Wave offers features like invoicing, expense tracking, receipts and payments in one place, so you can focus on growing your business.

It makes accounting easy and affordable. Pay-as-you-go pricing means no upfront costs or long-term contracts.

Wave is trusted by over half a million small business owners across the globe because it’s fast to set up and simple to use.

The free plan includes invoicing, expense tracking, receipts and payments. Upgrade to one of our paid plans to unlock more features like recurring billing, project management, inventory management and more.

Wave is designed with simplicity in mind so you can spend less time accounting and more time growing your business.

Key Features    

 Wave is a powerful, yet easy to use, tool for creating and editing sounds. With Wave, you can record, edit and play back audio directly on your Android device.

Wave provides advanced features such as multi-track audio recording and mixing, real-time effects and support for multiple sound cards. Wave is designed to be simple enough for the average user yet powerful enough for professionals.

Wave Key Features:

  • Create and edit audio files directly on your Android device
  • Record live audio input or use existing audio files as source material for editing (e.g., record from a microphone or any other source such as streaming music players)
  • Open multiple audio tracks in the same project file to create multi-track projects (limited by available memory)
  • Apply real-time effects like reverb, compression or EQ to individual tracks or all tracks at once using a single fader control per track (multiple effects can be applied at once using multiple faders)
  • Save your project files locally on your device’s storage or upload them to the cloud (Dropbox integration) where they can be accessed from any computer with an internet connection

Pros    

  • It’s free and open source, so it’s easy to use, but it still has all the functionality of a paid app
  • You can use it online or offline.
  • If you need access to your data while on an airplane or in the subway, you don’t have to worry about losing connection!
  • It’s really easy to use.
  • This is especially important for new users who might not be familiar with some of the features of other apps, like how to record audio or attach files. Wave has a simple design that makes everything straightforward and intuitive.

Cons  

Wave is a platform that allows you to manage your email, tasks, and calendar from one place. It’s also a solution for teams who want to collaborate on projects.

There are two types of Wave accounts: personal and team. The difference between the two is that team members can access all data on their shared boards, while personal users can only see their own tasks and emails.

If you’re looking for something more advanced than Gmail, Wave could be a good choice. However, it has a few drawbacks too: It’s not free — The personal version costs $5/month while the team version costs $10/month (prices are subject to change).

It can’t replace every tool in your digital toolbelt — Although it does have some powerful features like task tracking and project management tools, it doesn’t offer everything you might need (for example, there isn’t an analytics tool).

If you don’t need anything beyond basic email management tools and maybe some light project management capabilities then Wave may be a good fit for you but if you’ve got specific needs then you may want to look elsewhere.

11. Zenefits     

 Zenefits is a software company that provides services to help businesses manage their employees’ health, payroll and insurance. 

Best For       

Companies with a significant number of employees (over 50, ideally) and a need to manage health insurance benefits, this is the platform for you. Zenefits offers the most robust set of features for companies who want to manage their own insurance program.

Zenefits offers an intuitive dashboard for managing employee benefits, health plans, payroll and taxes. It also integrates with dozens of other business tools such as Slack and Salesforce so that you can easily track employee activity across multiple apps in one place.

Zenefits can make it easy for companies to manage their health benefits internally without having to hire an additional person or partner with a third-party vendor. It’s especially useful in the early stages of a company’s growth when you don’t have the resources to hire someone else or pay for outside help.

Key Features

 Zenefits has become the go-to HR platform for small businesses. With a wide range of features, user-friendly interface and affordable pricing plans, Zenefits is a great tool to help you manage your employees easily.

Here are some key features that make Zenefits one of the best HR software:​

Employee Self-Service – Employees can access their own information, including benefit premiums and claims status updates. This helps eliminate the need for repetitive paperwork and ensure that employees have timely access to their information.

Payroll – From calculating payroll taxes to managing tax deductions, Zenefits will keep track of everything for you so you don’t have to worry about compliance issues with IRS regulations.

Benefits Administration – Employees can enroll in benefits programs directly from their profiles, as well as submit claims online through the app or website.

You can also access detailed reports on your benefits spendings and plan memberships at any time.​

Time & Attendance – Manage employee attendance easily with this feature that allows you to track when they clock in or out of work, plus automatically generate reports based on those times.

Pros   

 Zenefits is a free online HR platform that makes it easy for small and growing businesses to manage their benefits, payroll, and employee information. The software can be used in conjunction with a number of payroll services, including Gusto and ADP.

Zenefits also offers an employee referral program that rewards your employees for referring new hires who become active users within 30 days of signing up. You’ll also get a $1,000 credit toward your first month of payroll service.

  1. Easy setup process
  2. Free to use
  3. No contracts or commitments
  4. Integrates with Gusto and ADP

Cons

 Zenefits is a cloud-based HR software that helps companies manage their employees’ insurance, and it’s been around since 2013. Its main competitor is Gusto, another HR tech startup that offers similar services.

But Zenefits has faced some serious problems in recent years. The company has struggled to scale up its business as quickly as it hoped, and it’s been hit with regulatory issues over the past few years.

Zenefits was founded by Parker Conrad, an ex-Y Combinator entrepreneur who previously sold another startup to Yammer for $1 million. After being acquired by Yammer, Conrad started Zenefits as a way to help small businesses manage their employee insurance plans.

The idea was that this would be a more efficient way of doing things than having employees call their insurance providers themselves or sending them paper documents via snail mail.

Zenefits initially charged businesses $89 per month for access to the platform, but later switched to a free model (with optional paid premium features) after realizing that people weren’t willing to spend money on HR software unless they were required to do so by their employers.

Cost

$20/month for up to 100 employees; $80/month for up to 500 employees; $150/month for up to 1,000 employees. Zenefits is a cloud-based software platform that helps small businesses manage their HR needs.

It offers payroll, benefits and human resources services in one place, and it’s designed to help small businesses save money and time. Zenefits also has a mobile app that lets you manage your company from anywhere.

Zenefits is free for up to three employees, and you can upgrade at any time if you need more features or more users. The cloud-based software comes with basic payroll and benefits management tools, but if you want more advanced features like time tracking, desktop scheduling or employee self-service portals, you have to pay extra for them.

The cost varies based on how many employees you have: $20 per month for up to 100 employees; $80 per month for up to 500 employees; $150 per month for up to 1,000 employees (prices are subject to change).

12. ADP Workforce Now

 ADP Workforce Now is a cloud-based human resources management system that offers single sign-on access to all of your HR systems. ADP Workforce Now is an Enterprise Resource Planning (ERP) system that provides a 360-degree view of the employee lifecycle, including employee onboarding, payroll and benefits administration, time and attendance, and talent acquisition and development.

ADP Workforce Now also offers payroll integration with ADP’s other products through ADP Workforce Now Connectivity, which enables you to easily connect payroll data to other applications in your business.

ADP Workforce Now gives you access to powerful analytics that help you make informed decisions about hiring trends and workforce growth within your organization.

Best For              

Small and medium-sized businesses that need a single payroll provider/ Cost: $0 to $1,000 per month (depending on the size of your business) ADP Workforce Now is designed for small and mid-sized businesses that need a single payroll provider.

The service offers everything you’d expect from any other payroll system, including electronic filing with the IRS, direct deposit and tax reporting. However, unlike other automated payroll solutions, ADP Workforce Now does not require you to purchase software or hardware upfront.

The company charges a flat monthly fee based on your company size — ranging from $0 to $1,000 per month — so there are no additional costs associated with using this service. The biggest benefit of using ADP Workforce Now is that it makes payroll management easy for small business owners and HR professionals who don’t have time or resources to manage their own payroll system.

Key Features   

 Employee scheduling: Manage your employees’ schedules in real time by assigning shifts and approving requests for time off.

Time & attendance: Monitor employees’ attendance across multiple locations to ensure  compliance with local laws and regulations.

PTO tracking: Track employee PTO balances and accrual rates as well as days used or forfeited per employee.

Payroll compliance: Ensure payroll complies with government regulations while eliminating double handling of payroll data by automatically generating accurate calculations of employee wages and taxes based on rules set by you.

Cons

I do not like that even though you can integrate with QuickBooks or Salesforce, there are fees associated with those integrations on top of the software costs. However, once those fees are paid (usually only once), they are usually covered by the vendor so you don’t need to worry about paying any additional fees beyond one-time setup costs.

 ADP Workforce Now is a web-based payroll solution that allows you to run your business from anywhere at anytime. It has a variety of features to help you manage your employees, and it can also be integrated with other software to help streamline your business processes.

It’s less robust than some of the other payroll solutions we reviewed, so if you need more complex tools for HR and payroll management, check out Gusto instead.

– The app is not available for all devices.

– There are no refunds.

– The app is not optimized for tablets.

– It does not support Android Wear, which means you cannot use it on your smartwatch.

– You cannot download a copy of your resume for reference offline, which is useful when you are traveling or do not have Internet connection.

Cost

$7 per employee, per month. (For a company with 500 employees, that’s $3,000 a month.)

ADP Workforce Now. is the company’s web-based HR software that includes payroll, benefits, time and attendance, and other HR functions. The cost varies based on your company size and needs.

The more you use ADP for payroll, the less it costs you. If you want to use ADP for only payroll and nothing else, the cost is $7 per employee per month — or $3,000 for 500 employees — with no other charges.

If you also want to use ADP for benefits enrollment and administration, sick leave accrual and management, vacation tracking and time off requests, etc., the cost goes up by $2 per employee per month (or $1,200 for 500 employees).

13. Justworks

 Justworks is the only end-to-end HR platform that serves small businesses and freelancers.

Best For              

Flexible Plans – Choose from three different plans: Basic, Essential, and Premium. Each plan comes with different levels of functionality and pricing.

Easy Setup – Justworks has an easy setup process designed for small businesses that want to get started quickly. You can also set up multiple users so everyone in your company has access to their own account and information.

Employee Management – Manage employee details like benefits or payroll information within just one system. You can even set up automatic deductions so they never forget to pay their health insurance premiums again!

Key Features   

 Justworks offers several tiers of plans, including one that gives you access to all the features of the platform for $19 per month per employee.

This plan includes health insurance, dental coverage, paid time off (PTO) and other common benefits like COBRA continuation coverage and commuter benefits.

Payroll: Justworks also offers payroll services at no extra charge if you have fewer than 25 employees in your business.

They offer direct deposit options as well as tax filing assistance through their partnership with Gusto, which charges $20 per month for its full-service offering.

  • Affordable health insurance plans with no hidden fees.
  • Easy-to-use, industry-leading technology that makes it simple to manage your benefits.
  • Personal support from our licensed agents who understand the unique needs of each business owner or employee.

Pros

The platform includes an employee self-service portal where employees can view their eligibility status, update personal information and access their benefits plan details; an employer self-service portal where employers can manage employee eligibility; and a customer service center where employees can submit claims for reimbursement for eligible out-of-pocket expenses incurred during treatment of covered medical conditions.

Cost   

 Justworks is a subscription-based service, so you pay monthly or annually for the level of service that fits your needs. The base plan is $49/month for up to two users, and it includes all the features of the core Justworks platform plus HR-related services like payroll and benefits administration.

It also comes with unlimited time off requests and approvals, employee onboarding assistance, and integrated employee documents (like W2 forms). You can find more information about this plan on our pricing page.

If you want to add additional users to your account (up to a maximum of 10), that will cost an additional $5 per user/month. This means that if you’re paying annually, adding additional users will cost an extra $60/year.

There are no additional fees for using Justworks past its free trial period (which lasts 30 days).

Save by Comparing Payroll Software Quotes

 When you’re looking for payroll software and comparing payroll software quotes, you want to make sure that you’re getting the best deal possible. There are several things you can do to save money on your new software, including:

1. Shop Around – If you want to find the best deal on payroll software, then shop around. Find out what other companies are paying and what they think of their software. This can help you find the right program at the right price.

2. Ask for a Discount – Most companies will offer discounts if asked politely. The only thing they want is for their products to be used by as many businesses as possible.

You can increase your chances of getting a discount by asking during off hours or when there are fewer people around.

3. Consider Your Needs – Make sure that your new payroll software will meet your needs before buying it.

For example, if you need something simple that doesn’t require much customization, then don’t pay for something more expensive just because it has more features than what you actually need in order to run your business smoothly and efficiently each month without any problems or errors occurring during this process.

What is Payroll Software? 

 Payroll software is a business management tool that allows employers to manage their employees’ payrolls. Payroll software packages are available as online services, or in-house systems that can be installed on your own computer.

Payroll Software Features

 Time tracking and time sheets.

Employees track their hours with time clock software or manually enter the hours they work into the system.

The software automatically calculates how much each employee should be paid based on their hourly rate and total number of hours worked.

Paycheck stubs.

The system prints out paychecks for each employee with deductions for taxes and other withholdings.

These stubs are mailed to employees once every two weeks or so, along with their paycheck refunds if there are any overpayments made during that period of time.

Employee records management.

Payroll systems maintain an extensive database of employee information including past wages and tax withholding information, birthdates and Social Security numbers for each employee, health insurance coverage details and more.

You can also use this feature to create employee profiles based on company-specific policies such as vacation accrual rates or health insurance eligibility requirements.

How Do You Select Payroll Software?     

 With the right payroll software, running your business is easier than ever.

But with so many options available, how do you select the best software for your needs?

Here are some tips to help you choose a payroll program:

Know what you need. Identify your specific business requirements by asking yourself questions about your company and employees.

  •  How many employees do I need to track? How much data do I need to collect from each employee?
  • What types of deductions and benefits are provided by my company? What payroll tax jurisdictions do I need to comply with?
  • Do I need to be able to export information out of the system for reporting purposes?
  • How large is my organization in terms of number of employees and volume of transactions?
  • Do I have a full-time or part-time staff that works across multiple locations or states?
  • Do your research. Look at online reviews and user testimonials before signing up for any product.

Some programs offer free trial periods so that you can try them out before purchasing them; take advantage of this opportunity if possible.

Also check with other companies in your industry and ask them which programs they use — most payroll processing companies will be happy to refer customers

Payroll Software – FAQ      

 Can I pay my employees via bank transfer?

Yes, you can do this with Payroll Software. Remove the hassle of paying your employees by using our payroll software as it allows you to pay them via bank transfers.

Simply set up your employee’s salary and how much you want to pay each month and we will take care of the rest!

What is an accounting system?

An accounting system is used to track all of your business transactions and make sure you are compliant with tax laws.It also helps you keep track of all financial data so that you can make informed decisions about business growth.

How do I get started?

Our payroll software is easy-to-use and can be set up in minutes! Simply create an account by filling out our online form, then follow the instructions provided during installation. I recommend setting up your first employee as soon as possible so that they can be paid correctly!

What is the Best Payroll Software for Direct Deposit?   

 The best payroll software for direct deposit is one that provides you with the tools to manage your employees, as well as the ability to issue payments quickly and accurately.

Here are some things to look for when choosing a payroll application:

  • Ease of navigation — If you’re using a new system, it needs to be easy enough for you to navigate without getting lost in a maze of menus and screens.
  • A good payroll app will have an intuitive interface that makes it easy for employees to go through their paychecks and make changes if they need to.
  • Security — Your payroll app should be secure from hackers, so that sensitive information like social security numbers and bank account numbers cannot be accessed by unauthorized people.
  • Mobile access — Most businesses today use mobile devices for work purposes, including taking pictures or entering data into spreadsheets. A good payroll application should be able to work on smartphones and tablets as well as desktop computers, so that employees can access their paychecks wherever they are.
  • Easy reporting — You’ll want an easy method of producing reports from your digital employee records, so that you can track how much money each employee has earned over time or how much each department spends on paperclips per month (just kidding!).

Is Quickbooks Payroll good?      

 QuickBooks Payroll is a great tool for small businesses who are looking to automate payroll. It’s easy to use, and it has all of the standard features you’d expect from a payroll service.

The biggest drawback is that QuickBooks Payroll isn’t available in all states, so if you’re looking for a place to run your payroll business from, make sure you check out their list of supported states first. QuickBooks Payroll also lacks some features that other services have, like integrated tax filing or the ability to import data directly from employees’ W-2s.

If you want these features, there are other options on our list that will fit your needs better.

Which is best free payroll software?      

 There are a lot of free payroll software options out there. Some of them are good and some of them are not so good.

Here are some of the best free payroll software options:

Turbotax

TurboTax is one of the most popular tax preparation programs available and is offered at no cost to taxpayers who meet certain requirements. TurboTax offers both online and desktop versions, with the latter requiring a download from the company’s website.

The process for filing your taxes is fairly straightforward, and if you’re comfortable with filling out forms on your computer, it’s probably the best option for you.

H&R Block Free File

If you’re looking for a more laid back approach to filing your taxes, H&R Block offers an online version of its software that allows you to complete your taxes at home without having to visit a brick-and-mortar location. It also allows users who have simple tax situations to file for free with just their social security number and prior year’s income information as input data points.

TurboTax Free Edition

TurboTax Free Edition is another free online tax preparation program that can be used by taxpayers who meet certain income requirements (generally $51,000 or less).

What is the best HR and payroll software?         

 The best HR and payroll software will help you manage employees, benefits, and time tracking. Some tools are more limited than others, but the best ones let you customize your experience.

Do proposal software and payroll software have to integrate? 

 The short answer is “no,” but the long answer is more complicated.

The benefits of integrating proposal software with payroll software include:

  1. Easier payroll reporting and management. With integrated payroll software, you can easily view your employees’ timecards and other data in one place. This means less time spent on manual data entry, which means you have more time to focus on other tasks. More accurate billing rates for proposals.
  2. If you’re using an integrated proposal tool, your billing rates will automatically update when you change your company’s rate sheets or employee earnings.
  3. More accurate time tracking for proposals and projects.
  4. With integrated software, it’s easier to track billable hours from proposal to project completion without having to manually enter data into multiple locations.
  5. You also don’t have to worry about whether or not your team members are tracking their hours correctly because they are already working in one place with one set of rules and guidelines that everyone follows consistently.
  6. Integration between payroll software and proposal software can take many forms; there’s no one-size-fits-all approach that works for every company.

Best Small Business Payroll Software Executive Summary

There are many payroll software options available to small businesses, and it can be difficult to decide which one is best. You’ll want to consider the features and price of the software before making your decision.

Some of the most popular small business payroll software include:

Intuit QuickBooks Online

QuickBooks Online is a cloud-based service that allows users to access their accounting software from any computer with an Internet connection. It has a free 30-day trial period, after which you must pay $8 per month or $75 per year for access.

QuickBooks Online offers free versions of its flagship products, like QuickBooks Pro for Small Business and QuickBooks Enterprise for Small Businesses. The main difference between these two products is that QuickBooks Pro for Small Businesses gives you access to more advanced features like inventory management and invoicing while QuickBooks Enterprise for Small Businesses gives you access to more advanced features like payroll management and invoicing.

Intuit Payroll & Time Tracking Software

Intuit Payroll & Time Tracking Software includes all of the features of Intuit Payroll & Time Tracking (which costs $9 per month) plus additional time tracking features such as job costing, overtime calculations and pay stub printing.