Workflow management software helps automate the process of moving information or data from one point to another.

It can be used to organize workflows, such as the process of processing an insurance claim or a billing request, or it can be used to manage the workflow within an organization.


Best Workflow Management Software

What Are Workflow Management Software

Workflow management software is a software that allows you to automate repetitive tasks, increase your productivity and ensure compliance with legal requirements.

It’s used by companies, government agencies, non-profits and other organizations in order to manage the processes of their business or organization.

Workflow management software helps you create, track and follow up on complicated workflows and processes.
It collects information about each step in the workflow and provides it to the user at each step of the process.



What Is The Best Workflow Management Software?

Workflow management software is used by large companies and small businesses alike.

It is also used in government agencies and non-profits, as well as private individuals who want to manage their personal activities more efficiently.

The best workflow management software will be able to support your business needs, while being easy to use and affordable for everyone in your company.

When choosing workflow management software, you need to consider what you want it for.

  • Is it going to help you organize your office?
  • Are you looking for something that will allow employees to collaborate together on projects?
  • Do you need something that can integrate with other programs?

1. is a project management software solution that combines agile project management and task management in one place. The tool allows teams to collaborate, build processes, track progress and communicate effectively with clients. features include:

  • Project management: Manage projects from start to finish using the Kanban board, Gantt charts or the calendar view. You can also create custom fields to add useful information like budget or due date without cluttering the UI too much.
  • Task management: lets you break down tasks into subtasks and assign owners, resources and deadlines to them. You can also create dependencies between tasks so that they automatically move forward when the predecessor is finished.
  • Collaboration: integrates with file sharing services like Google Drive and Dropbox so users can share files with one another easily across different devices and platforms (Windows/Mac).


Best For Customized Visual Management is a visual management tool for project managers and their teams. The platform allows you to create visually-rich roadmap, organize tasks, collaborate with your team, and track progress in real-time. offers a number of templates for creating project plans and task lists as well as an integration with Trello and Slack. The platform also offers a number of reporting features, such as burndown charts, progress reports and velocity analysis.

In addition to the basic features available on, the platform offers several paid add-on features that can help you manage projects more effectively:

Custom Fields – Allows you to add custom fields to tasks (for example, tags or priority levels). This feature is free for up to 10 custom fields per project plan or task list.

Custom Workflow Steps – Add additional steps to your workflow process (for example, approvals or escalations). This feature is free for up to 3 custom workflow steps per project plan or task list.



Collaborative tools: is a place where teams can easily share ideas and documents, comment on tasks and track progress on projects.

Calendar: The Calendar lets you see what’s happening today, this week or in the future. You can add events to your personal calendar, or share them with others in your team.

Meetings: makes it easy to schedule meetings and conference calls with other people from your organization who are using or another meeting software such as Skype for Business or GoToMeeting.

Reports and analytics: With the Reports & Analytics tool you can get detailed insights into the performance of your team’s projects and activities over time, so you always know where things stand at any given moment.      


Most of the pricing plans come with a free trial so you can test out their features before paying.

Pricing Plans:

  • Basic Plan – $15 per month per user (one week free trial)
  • Standard Plan – $30 per month per user (one week free trial)
  • Premium Plan – $60 per month per user (one week free trial) is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. 

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2. Wrike

 Wrike is a software company that helps teams around the world get work done faster. Wrike is used by millions of users in over 150 countries, including the fastest-growing startups and leading enterprises.

It’s a perfect solution for small and mid-sized enterprises – but it can handle enterprise level projects, too. It allows you to easily manage all your work, including tasks, documents, resources, time tracking and reporting.

 Wrike is online project collaboration software that brings together the best tools to help teams get their work done. Its robust project management, task tracking and time tracking capabilities have made it one of the most used project management platforms in the United States by Fortune 500 companies, software companies, government agencies and educational institutions.

Best For Scaling Organizations 

Wrike is a good option for companies that manage complex projects and deal with multiple teams. The software offers a lot of features and functionality, making it suitable for large companies that need to scale up.

Wrike is similar to Basecamp in that it’s designed to help you organize your tasks, but it also has its own unique features. For example, you can add documents, images and videos to your tasks, which makes it easier for you to create more comprehensive workflows.

Wrike also offers a greater level of customization than some other project management apps on this list.

The biggest downside with Wrike is its price tag — $6 per user per month or $59 per user per year (billed annually). As with most project management tools, the cost may be prohibitive for smaller businesses or those without budgets in place.


You can use Wrike to:

Manage your projects from start to finish. Wrike lets you organize all your tasks, schedule recurring events and set due dates for each task.

You can even create Gantt charts to visualize the progress of your project.

Track team activities and measure productivity. Wrike’s time-tracking feature allows you to see how much time people spend on particular tasks and compare it against budgets or goals set by other users in the organization — without them having to break out their calendars or write everything down on paper or in an Excel spreadsheet every day!

Share documents with your team members so everyone has access to important company information at all times — no more emailing files back and forth!

Communicate instantly with fellow employees by creating discussions within Wrike’s built-in chat window so there’s no need for separate communication apps such as Slack or Skype anymore!    


Wrike has three different plans to choose from:

  • Free Plan: Up to 10 users, with up to 2GB of storage and up to 50MB of file size per task.
  • Starter Plan: Up to 25 users, with up to 5GB of storage and up to 100MB of file size per task.
  • Pro Plan: Unlimited users, with unlimited storage and file size per task.

 Wrike pricing is based on the number of active users you have in the system.

3. Process Street


 Process Street is a simple process management tool that makes it easy to create processes, checklists and forms. Instead of creating a separate document for each process or checklist, you can create them all in one place, with Process Street.

You can also add additional context to your processes by linking them to the tools and services you use every day.

Process Street is free for up to 5 users, with plans starting at $5/month for up to 50 users (and more if you want).

Best For Document-driven Workflow Automation

Process Street is a general-purpose work management software that’s great for documenting, tracking, and automating your business processes.

It’s the only tool in this list that doesn’t focus on marketing or sales. Instead, it’s designed to help you track and automate any kind of process in your business.

Process Street has a number of useful features that make it a great choice for document-driven workflow automation:

You can use Process Street as a way to create checklists, forms, and other types of documents that employees can follow step by step.

You can assign tasks to people based on their role in the process (e.g., manager or customer support rep).

You can link related processes together so they trigger each other automatically when someone completes one part of the process.

The software includes an integration with Zapier that lets you connect with more than 1,400 apps including Slack, Google Sheets, Gmail and more so you can automate even more of your workflows within the platform


Collaboration – Work with your team members in real-time on every document.

Visibility – See who’s doing what, where they’re at in the workflow, and what they need help with.

Process Street

Checklist and workflow software for businesses. Create recurring processes and standard operating procedures in seconds. Get started free.

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4. is a powerful, real-time automation engine that gives you the tools to easily connect all your cloud accounts, create powerful workflows and use that data to monitor, analyze and improve all aspects of your business. is a cloud-based tool that lets you automate your tests, so you can focus on what matters. is the leading platform for building and managing automated tests for web applications. It makes it easy to create powerful test scenarios, without having to write any code or install any software on your computer. works with all major browsers, including: Chrome, Firefox and Safari. The platform supports Selenium WebDriver API which means that you can use it to write tests in any programming language like Java, Ruby or Python.

The API allows you to create new projects, add screenshots, run tests and deploy your application automatically on a variety of platforms including Windows, Mac OS X, Linux and Android devices as well as iOS devices (iPhone and iPad).

Best For Connecting Cloud Applications is a cloud application that lets you automate everything from simple workflows to complex machine learning. It’s great for connecting cloud applications, and it’s free to use with up to 10 connections. works by letting users create “actions” on their own computer, then connect them to wherever they want in the cloud.

For example, you could create an action on your computer that sends a message to Slack when you’re running out of coffee supplies at work, or an action that adds photos from your camera roll to Dropbox every time you take a new photo. is particularly useful for connecting with cloud applications that have limited or no automation tools built into them (like Google Drive). is a cloud application that connects your cloud applications and lets you automate tasks between them. uses an easy-to-use interface to create workflows between different applications and services, such as Slack, Salesforce, Gmail and Dropbox.

The platform allows you to create reusable flows that can be triggered manually or automatically by events such as emails in Gmail or Slack messages.

The platform is easy to use, although it does require some programming knowledge to set up more complex processes.


  1. Workflow automation – automate manual tasks with rules and triggers
  2. Data collection – collect data from websites or apps using API calls
  3. Dashboards – display data in a visually appealing way

Pricing offers three pricing tiers as follows:

  • Basic: $25 per month for 10 projects with unlimited users, responses and data storage
  • Standard: $49 per month for 20 projects with unlimited users, responses and data storage
  • Premium: $99 per month for 50 projects with unlimited users, responses and data storage is an easy-to-use workflow automation tool that lets you connect the web apps you use every day. You can pass data through them and automate repetitive tasks without having to code or relying on developers.

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5. Kissflow

Kissflow is easy-to-use and has a simple interface that makes creating new streams simple. Once you’ve set up an account on one platform (such as Facebook), all you need to do is select the relevant option from the dropdown menu in the extension’s settings page and add it as a new stream.

Best For Large Enterprises

Kissflow.Best is a powerful and easy-to-use content management system (CMS) that enables you to create and manage your own website without any knowledge of programming or web design.

Kissflow.Best is the best solution for creating an online store, blog, portfolio or any other type of website.

It is especially suitable for large enterprises that require complex functionality and scalability.

Key Features of Kissflow.Best CMS

1. Powerful Content Management System (CMS) – Kissflow.Best provides all the tools you need to build and manage your own website without any knowledge of coding or web design. With Kissflow.Best CMS you can easily update your content, add new pages and create more complex layouts using many built-in features such as page templates, widgets and layouts.

2. Powerful Dynamic Website Builder – with dynamic website builder in Kissflow you can create a unique store with special offers or promotions that change automatically based on the date or time, or based on other conditions set by you (for example, if the user has already purchased several items from your store).

You can also show different products depending on whether the customer has already visited your site before or not).          


– kissflow is a free tool for managing your blogs.

– kissflow is the easiest way to publish, schedule and share your posts on social networks and CMS platforms like Blogger, WordPress, Tumblr etc.

– kissflow has been built with simplicity in mind. You can add new posts in just a few clicks. We have made sure that you don’t need to learn any new complicated tool or do any coding before you can publish your work online.


Kissflow engages cloud-based business process automation to automate repetitive rule-based processes with ease, flexibility, and accuracy. This uncomplicated BPM automation software eliminates manual tasks and enhances visibility as well as tracking for processes.

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6. Zapier

 Zapier is a web automation tool that allows you to connect all of your apps together and automate actions. Zapier can be used to create almost any kind of workflow you can imagine.

The service works by allowing you to set up “zaps,” which are connections between different apps. For example, you could create a zap that sends an email when a new lead is created in HubSpot CRM, or connects Dropbox and Google Sheets so that new files in one automatically appear in the other.

Zapier’s user interface makes it easy to set up a zap and test it before adding it to your account. When you’re ready to use your zap, Zapier gives you two options: execute now or schedule for later (called “triggers”).

You can choose from about 60 different triggers and over 750 possible actions for any given trigger.

Zapier’s free plan includes three active zaps and 1,000 executions per month at no charge. You can upgrade for $20/month for unlimited active zaps (with no limit on executions).      

Best For Bosses On The Go

Zapier is the best option for bosses who want to automate tasks and run their business from anywhere in the world. This tool allows users to connect over 1,000 apps and create automated workflows between them.

You can build workflows that sync data between your apps or even trigger workflows based on incoming data.

For example, if you’re using Gmail and Zendesk, you can create a workflow that will forward tickets from Zendesk to your inbox when they are created. With Zapier, you can send emails and text messages, create tasks or calendar events, or even post new blog posts based on incoming emails — all without lifting a finger!

The only downside of Zapier is its price point: at $99 per month for one user and $199 per month for five users (with additional pricing available), Zapier isn’t exactly cheap. But if your company has multiple employees working remotely or if you need to keep tabs on multiple locations at once (which is where it shines), then this could be the perfect tool for you.


  • Free. Their free plan includes up to five users and 100 tasks per month.
  • Basic. Their basic plan includes up to 15 users and 500 tasks per month.
  • Pro. Their pro plan includes unlimited users and unlimited tasks per month, with priority support and access to all Zapier integrations (including our premium ones).

7. Nintex

 Nintex is a business process automation platform that makes it easy to automate, manage and orchestrate workflows in SharePoint, Office 365 and other systems. 

The Nintex Platform combines workflow templates and content types with a drag-and-drop interface to make it easier than ever for users to create powerful business processes without having to write code. With their simple yet powerful tools, users can design and deploy sophisticated workflows in minutes instead of days or weeks.

The Nintex Platform has been designed from the ground up to be used by non-technical users who have no programming skills. The intuitive drag-and-drop designer allows users without technical backgrounds to create robust automated processes without writing any code whatsoever.

Advanced features such as conditional statements, variables, loops and custom code help give you even more control over how your business processes run — this is because the platform is based on the same technology as Microsoft Flow! 

Best For Flexible Pricing Plans

Nintex is the best solution for complex workflows. It is a workflow platform that allows you to automate your business processes, from sales and marketing to finance and HR.

It provides a set of tools for building workflows in Salesforce, making it easy to create rules and actions that can be applied across all users, cases, accounts and more. The platform also comes with a drag-and-drop interface so you don’t have to code anything; simply select the elements you need and arrange them on the screen.

Nintex has the largest library of pre-built actions available out of all the workflow platforms we reviewed. You can also customize existing workflows or build new ones from scratch using JavaScript or Python code.

The main advantage of Nintex is its flexibility: it allows you to create any kind of workflow you need without having to worry about limitations or restrictions. This can be very useful if your business needs change frequently — instead of having to switch providers every time there’s a new requirement, Nintex lets you adapt its software accordingly so it always meets your needs perfectly!


Nintex Workflow Cloud includes:

– Nintex Forms for Salesforce: Create, edit and publish sales forms in Salesforce directly from Microsoft Word or Excel.

– Nintex for Financial Services: Create, edit and publish financial documents in Dynamics NAV directly from Microsoft Word or Excel.

– Nintex for Marketing: Create, edit and publish marketing collateral directly from Microsoft Word or Excel.


Nintex Workflow Cloud is available in three different pricing plans: Basic, Professional and Enterprise.

  • Basic Plan: free for up to five users, additional users are $5 each per month.
  • Professional Plan: $10 per user per month.
  • Enterprise Plan: Contact Sales for pricing details.

Nintex Workflows allow you to easily automate simple business processes and critical business wide systems without the need of code. The workflow tool can transform long winded manual processes into an efficient automated process that permits employees to spend more time doing what they are actually employed to do.

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What Is Workflow Management Software?      

 There’s a lot of buzz about workflow management software. But what is workflow management? And why should you switch to it?

Workflow management is a system that is used by businesses to manage and organize their workflows. Workflow management software can help automate your business processes, making them more efficient and reliable.

You can use workflow management software to streamline your business processes. It is designed for companies with multiple locations and employees who need to collaborate on projects, as well as for small businesses that want to grow without adding more staff members.

Here are some reasons why you should switch to workflow management software:

It Improves Efficiency

With workflow management software, you can easily track your employees’ progress on projects. This allows you to monitor how much time they’ve spent working on each project, which will help you manage their workloads better.

This can lead to increased productivity in your company because everyone will know exactly what they have left to do and when they need to finish it by.

Frequently Asked Questions    

1. How Are Workflows Different From Checklists?

 Workflows are a lot like checklists, but they’re actually quite different. They both help you to get things done and follow a prescribed set of steps. However, there are some important differences:

Workflows are more flexible than checklists. Checklists are meant to be followed exactly as written, with no deviations.

Workflows allow for a bit more flexibility in how they’re completed. They can incorporate a number of different tasks that need to be completed, but they don’t necessarily have to be completed in any particular order.

Checklists are typically used for one-time activities or when you’re starting from scratch on something new. Workflows can be used whenever you need them — whether it’s the first time or the hundredth time — because they’re designed to be repeated over time without much effort on your part.

Checklists are usually very short and simple documents that only include a few steps or items that need to be done. Workflows tend to be much more complex documents that include many steps and may even require multiple people working together at once (or in sequence), depending on what needs to get done!

2. Do Free Plans Offer Sufficient Tools?

 Free plans are common, but do they offer all the tools you need?

If you’re a small business owner, you probably already know how important it is to keep your costs low. With this in mind, it makes sense to look for free accounting software that will help you manage your finances and make it easier to pay your bills.

But free accounting software isn’t necessarily better than paid options. In fact, most free plans are missing key features that can make life easier for small businesses and freelancers alike. So before you sign up with a free plan, here are three things you should consider:

  1. Your financial needs may exceed what’s available in a free plan.
  2. Free plans won’t always give you access to customer support when things go wrong.
  3. There’s no guarantee that any “free” platform will remain so.

Best Workflow Management – Wrap Up

In many cases, users will naturally use the same workflow for multiple processes.

For example, if you wanted to create an approval workflow for a document that needs approval from multiple people, you could use a custom approval workflow.

If you wanted to create a similar process that would allow users to approve documents without any additional steps or requirements, then you could create another custom approval workflow.

The reason why this is important is because it allows you to reuse your workflows across multiple processes and ensure that all employees are using the same processes.

You can also use this feature to implement different types of approvals within your company.

For example, if you had several departments within your company that needed approval for certain documents before they could be released (such as accounting).

Then each department could have their own different set of approval steps with their own requirements based on what their department requires from them before releasing their documents.