12 Best Secure File Sharing Tools & Software For Business in 2023 [Compared & Ranked]

Businesses of all sizes are using file sharing tools to share documents, images, and other files. These tools have made it easier for small businesses to collaborate on projects and share information.

With the growth in cloud storage and file sharing services like Dropbox, Box, Google Drive, and others, a lot of people think that they don’t need their own server anymore.

But this isn’t true. In fact, you should have your own server if you want to be sure that your data is secure and private.
 

 

Secure Business File Sharing Tools – Introduction

The most important thing about file sharing tools is security. They provide an easy way to share files with other team members or with clients without having to worry about security breaches or losses of data due to viruses or hackers trying to steal their content from the network.

If you don’t use a secure file sharing tool then all of your files will be open for everyone including hackers who can use them for their own purposes like stealing passwords, credit card numbers or even worse!

You may not think that someone could hack into your web site but it really happens all too often!

What Are Secure Business File Sharing Tools?

There is a lot of confusion about business file sharing tools. Some of these tools are really easy to use, while others are difficult to use and even confusing.

It is important to understand what you need from your business file sharing tool and how it can help your company grow.

Here are some of the most common features that you should look for in a secure business file sharing tool:

File Synchronization: This feature allows all employees to work on the same files at the same time. The synchronization process will keep all versions of files up-to-date and ensure that no one has access to older versions of any files.

Secure Communication: A secure communication system is necessary for both the employee and employer side of things when using a secure business file sharing tool.

This means that employees do not have access to sensitive information, but they also cannot share any information with anyone outside of the company either.

File Sharing Options: A strong file sharing option is essential for any successful business file sharing tool.

There are several different ways to share files with people in your organization, including emailing them directly or pushing them out through social media sites like Facebook or Twitter or even Google Drive or Dropbox

Best Secure Business File Sharing Tools

Here are the best secure business file sharing tools for your organization:

1. ShareFile

ShareFile is a simple and easy-to-use file sharing tool that allows you to easily share files with your colleagues and clients. You can select specific files or folders and upload them all at once, or select individual files and folders to upload them individually. The URL of each file will be automatically generated, which enables you to share links via email and social networks like Facebook and Twitter.

2. Dropbox

Dropbox lets you store all your files in one place, so they’re always accessible from any device. It also integrates with many other apps and services, so you can sync photos, videos, documents and more with Dropbox across multiple devices.

3. Box

Box provides secure online storage for personal information and large file backups for businesses of all sizes—from one computer to thousands of computers scattered across the globe. You can access your files from anywhere anytime with an internet connection—or use the Box mobile apps for iPhone and Android smartphones or tablets to access them on the go!

1. Files.Com

Files.Com is one of the most popular file managers for Android. It allows you to easily manage your files, folders and even external storage. Files.Com has a clean and gorgeous user interface that is easy to use and navigate around.

Files.Com features include:

User Interface: Files.Com has a very simple user interface which makes it easy to find what you are looking for quickly.

File Manager: Files.Com offers a file manager which allows you to view folders, files and even external storage on your device. You can also create new folders and move or copy files between them using this feature.

Uploader: Files.Com also provides an uploader feature, this allows you to upload images from your device directly into Images folder on the cloud storage account where you have created an account with them (If you do not yet have an account with them then create one first).

Features

Files.Com Features

Files.Com is an online service that enables users to upload, download, share and view files in a secure environment. Files.Com has a wide range of features to provide the best user experience possible, including:

– Uploading files: Users can upload files by using the Upload File button on the right side of each page. Files are then stored in the cloud and can be accessed from any device with an internet connection. A file may also be sent via email if required.

– Downloading files: Users can download files by using the Download File button on the right side of each page. Files are stored locally on their device until they are downloaded completely and then deleted from Files.Com servers once they have finished downloading.

– Sharing files: Users can share links to other people who have shared files with them for viewing, sending or downloading them as well as creating groups for sharing purposes (Note: Share links will not work with older versions of Files! If you need to share links please use Twitter).

Pros

Files.Com Pros:

– You can store your files on multiple devices, and you can share them with friends, family and even business partners.

– The company has a great customer support team that is available 24/7 to answer any questions or concerns you may have.

– Files.com is one of the oldest file sharing sites online, so you know the service will be reliable and secure.

2. Exavault

Exavault is a cloud-based backup and restore platform for VMWare, Hyper-V and Microsoft Azure. Exavault provides the ability to backup and restore data with the click of a button from the comfort of your browser.

Exavault was founded in 2012 by three Israeli brothers who were looking to solve their own problems with VMware backups. The company’s initial product was designed to save time when performing live snapshots on virtual machines as well as take advantage of its advanced image processing technology.

In 2013, Exavault was acquired by VMware and rebranded as part of its Ecosystems group. Since then, Exavault has continued to grow and improve its products, offering customers the ability to back up both physical and virtual machines across multiple hypervisors using one interface.

Features

Exavault features:

1. Backup and Restore

Exavault gives you the freedom to backup your entire workplace in one go, or restore it from another backup. You can also create a bootable disk with our wizard, which will help you to quickly restore from a disaster.

2. File System Automation

Exavault allows you to automate the management of all your files and folders on any storage device with the use of scripts and Scheduled Tasks. This feature allows you to run specific commands on certain days of the week or at specific times each day. You can also schedule an automated backup by simply right clicking on a folder in Explorer, selecting “Schedule Backup” option and entering the necessary information about time and frequency of backups.

Pros

Exavault pros:

– Protects your data from being breached.

– Keeps your data secure and private.

– Easy to use interface.

– No physical access to the data required for recovery.

3. Filewhopper

Filewhopper is a free online tool for uploading and sharing files. It’s a great way to share photos, music, videos and documents with your friends and family.

Filewhopper works by allowing you to upload multiple files at once using our simple drag & drop interface. After you’ve uploaded your files, they are available for download in the public folder.

You can also send these files via email or SMS (text message) if you have a mobile phone number associated with your account.

When it comes time to download your files, click on the ‘download’ icon next to each file name in the public folder.

This will let you view each file without actually downloading anything. The size of each file will be displayed on the right side of the screen so that you can easily see which ones are large enough for you to use before downloading them all at once!

Features

Filewhopper is a powerful file manager that lets you access your files and folders from anywhere. Filewhopper is a free, open-source program that gives you access to all the data on your computer.

It supports all popular cloud storage services: Dropbox, Google Drive, Box, OneDrive and more.

FileWhopper allows you to easily find and manage files across multiple devices using a single app. You can find files and folders by name or by date. You can also create shortcuts to frequently accessed folders on your desktop for easy access.

With FileWhopper, you can create custom folders for any purpose in seconds. You can also create shortcuts to frequently used applications so that they appear in the Recent Items menu of Windows 10.

Pros

– The software is easy to use and understand.

– It has a lot of features that you can use.

– It’s easy to download your files from cloud storage services like Dropbox, Google Drive and Box.com.

– You can share files with others through the web interface or by emailing them directly from the app.

4. Dropbox Business

Dropbox Business is the professional version of the popular Dropbox. It includes features that help you run your business, such as a calendar, task list and to-do list, as well as tools for managing sales and marketing.

Dropbox Business is available only to businesses with more than 250 users who want to use the service personally or on behalf of their organization.

The app also has a cheaper version called Dropbox Free that’s free for up to 2GB of storage space (more if you need more).

The most important part of using Dropbox Business is its ability to share files with other people — preferably at high speed over the Internet.

The software has to be installed on each computer you want to share files with, but after that it works identically from any device connected to your network.*

Features

Dropbox Business is a premium version of Dropbox for businesses. It has all the features of the free version and more, including:

* Full access to your files, folders and contacts across your devices, including remote access.

* Manage your team’s Dropbox accounts easily.

* Team collaboration with shared folders, shared calendars and file views.

* Get paid recurring invoices that automatically update based on usage.

Pros

Dropbox Business Pros:

1. Easy to use – Dropbox is easy to set up and use, with a user-friendly interface that makes it simple to share your files across multiple devices. You can also give access to your Dropbox account to another person if you want them to take over your computer or mobile device.
2. Secure – The security of your data is important when it comes to business, so you can feel comfortable about using this tool for your business needs without having worry about your information being misused or leaked.
3. Easy integration – Dropbox integrates seamlessly with other applications, allowing you to access your files from anywhere at any time on any device. It also allows for automated backups and restores of your data, so if something happens to one device in the house it’s instantly available on another one!
4. Easy file sharing – If there’s one thing we all love doing as adults, it’s sharing files with friends and family members! With Dropbox Business users have the ability to share documents across multiple devices and make them easily accessible by anyone who has access to the account password

5. Google Workspace Drive

Google Workspace Drive is a new Google Drive feature that lets you store files in the cloud and collaborate with your team. It’s similar to other collaborative platforms like Dropbox, but has some unique features that make it especially useful for teams.

Google Workspace Drive integrates with any version of Google Apps. If you’re already using Gmail or Google Apps, this integration is automatic, but if you’re using another email provider, you’ll need to configure the integration manually.

Here’s how to do it:

Log into your Google account and go to Dashboard. Click on Settings in the top right corner of your screen.

Click on Workspace in the left-hand navigation bar and then select Workspace Drive from the menu on the right side of the page. You can also find this option under Personal Settings > Workspace Drive & Files.

You’ll see a list of all your collaborators’ names who are allowed to access files from Google Workspace Drive (in case they haven’t already been added). If you want to create a workspace for someone else, click Add New User under Collaborators

Features

Google Workspace Drive  Features

• New files can be sent to your Google Drive account as soon as they are created.
• You can also control who has access to the documents, so that only certain people have access to them.
• Once you upload a file to your Google Drive account, it will appear on all of your devices with just one click.
• You can share files with other people via the Google Drive app or website.

Pros

Google Workspace Drive is a cloud storage solution that allows you to store your files and documents in the cloud.

Google Workspace Drive Pros:

1. Free storage – You don’t have to pay a monthly fee for Google Workspace Drive. The free tier allows you to store up to 5GB of data in the cloud, which is more than enough for most users.
2. Easy backup – You can easily back up your files by exporting them from Google Workspace Drive directly into your Dropbox account or any other file sharing service of your choice.
3. Syncing between devices – If you use multiple devices, such as an iPhone and an iPad, you can sync your Google Workspace Drive files across all of them without having to worry about losing data or files due to device differences or hardware issues.

6. Onedrive For Business

The cloud-based file storage service, Onedrive for Business, is a great way to manage your business’s files and keep them safe from prying eyes.

The cloud-based file storage service, Onedrive for Business, is a great way to manage your business’s files and keep them safe from prying eyes. You can use it with Office 365 or as an independent solution.

Onedrive has been around since 2007 and has seen many updates over the years. The latest version of Onedrive includes Skype integration and integrations with several third-party applications like Salesforce and Google Docs (and soon Microsoft Teams).

OneDrive for Business also integrates with Outlook 2016 and Outlook on the web, so you can access your files from anywhere at any time without having to worry about syncing up files manually.

Features

Onedrive For Business Features

1. Unlimited storage space
2. Secure cloud storage
3. Easy collaboration and sharing
4. Easy file management
5. Ad-free experience

Pros

Onedrive For Business Pros

1. Onedrive is a cloud storage service that allows you to store your files in the cloud, and access them from any device. This is great for businesses, who may have employees working remotely and need to share files with them.
2. It also has a large number of security features built in, such as file versioning, encryption and password protection. This makes it safe for storing confidential documents or data in the cloud.
3. The real benefit of using Onedrive is that it’s free up to an unlimited amount of storage space – there are no limits on how much you can use!

7. Box Business

Box Business is a cloud-based business management software with a drag and drop interface. Box Business is designed to make it easier for you to manage your business and run your daily tasks faster.

It has been designed with the small business owner in mind, so they can focus on their business while Box Business takes care of their financials.

Box Business includes all of the features that you would expect in a full-featured accounting software: invoicing, expense reporting, time tracking, forecasting, collaboration tools and much more. The friendly user interface makes it easy for everyone in your team to use the software without any training needed.

Box Business integrates with hundreds of third party applications like Google Drive and Slack so that you can easily upload files from these services into your account.

You can also set up custom fields for each customer or client so that it’s easy for them to track their purchases or other relevant information about them within Box Business.

Features

Box Business is a complete accounting solution for small businesses. It has been designed to meet the needs of the SMB market, and is available for free.

The following features are included:

1. A complete accounting solution that includes a monthly profit and loss (P&L) statement, cash flow analysis, and more.
2. The ability to create unlimited custom reports on any selected aspect of your business’ performance.
3. Possibility to connect Box Business with other services such as Stripe or Paypal in order to accept payments and run recurring billing.
4. Integration with Google Sheets in order to analyze your data using formulas and formulas in Google Sheets, which can help you make better decisions when it comes to analyzing the performance of your business’ different departments or activities.”

Pros

Box Business Pros

• Easy to use, intuitive interface
• Unlimited storage space
• Secure file sharing with 256-bit encryption
• Access from any device using the Box app or browser extension
• Connected to Microsoft OneDrive, Dropbox, Google Drive and more

8. Citrix Sharefile

Citrix ShareFile is the leading cloud file sharing service. It allows users to securely share, access and collaborate using any device.

ShareFile provides immediate access to files over the web, including music, videos, documents and other files.

The service also allows users to sync files across multiple devices and platforms. Citrix ShareFile is available on any device with an internet connection and supports various operating systems including iOS, Android, Mac OS X and Windows 7/8/10.

Citrix Sharefile Features

• Securely share any file from any device with anyone in the world.
• Access your files from anywhere with a web browser or mobile app on any device (iOS, Android, Windows Phone 8/8.1/10).
• Share folders and folders within your home folder with anyone in the world (up to 10 GB).
• Use a single account for all your devices so you don’t have to worry about remembering logins or passwords for each one!

Features

1. Share files easily between mobile and desktop devices with Citrix ShareFile
2. Quickly share and access files from a computer, a mobile device or the web
3. Securely share any type of file using our secure SaaS method
4. Access your files in real time without downloading or uploading them to your computer

Pros

Citrix Sharefile is a cloud-based file sharing solution. It provides secure, reliable access to files and folders across your devices from anywhere using an internet connection.

The platform also allows you to share large attachments as well as files of any size, such as RAW images or videos. Other important features include:

• Instant file transfer – The Citrix Sharefile application enables users to send files instantly without any restrictions on the number of files or size of files.
• Multiple devices – Once subscribed to the service, users can connect up to 5 devices at the same time. This makes it possible for multiple people to work together on the same document or file simultaneously.
• Multiple locations – You can store all your documents in one place by using a single account and accessing them from anywhere in the world through an internet connection.

9. Apple Icloud Drive

Apple iCloud Drive is a new cloud storage service that lets you store and share files with your friends and family. It’s available on iOS devices, Macs, and PCs.

If you’re an Apple user, you probably already have access to Apple iCloud Drive.

If you’re not, Apple offers an app called Cloud on the App Store that allows you to sign up for this service.

The first thing to note about Apple iCloud Drive is that it’s not a replacement for Dropbox or Google Drive — it’s its own separate product with its own features and limitations compared to those other services. But if you need a quick place to store photos or documents while they’re actively being used by someone else, it’s perfect!

Features

Apple Icloud Drive Features

1. Syncs apps, games, photos and more across your devices.
2. Easily access your documents on all your devices with iCloud Drive.
3. Get work done on the go with the new iCloud Drive app for iOS and OS X Yosemite.
4. Find files quickly using Spotlight integration in the Finder and File Explorer on Macs and Windows PCs.

Pros

Apple iCloud Drive Pros

1. Drive is free and unlimited:
2. You can share files between your Macs and iOS devices:
3. Sync documents, photos, videos and more between your Macs and iOS devices:
4. Share files with other people:
5. Use the new AirDrop feature to wirelessly send files over WiFi to a Mac or PC in close proximity:

10. Filecloud

Filecloud is a cloud storage application that lets you upload and share files of any type. You can also connect to your Dropbox or OneDrive account to access all your files.

Filecloud offers intuitive, easy-to-use file sharing capabilities with a wide range of options for both personal and business use. You can upload up to 50 GB of content per month, but if you want more storage space, there are premium plans available as well.

The interface is simple, clean and easy to navigate. You can choose from multiple file sharing options including a private server, public server or private folder that you can share with others freely.

The app also provides support for streaming video and audio files over the Internet using its built-in media player feature.

Features

Filecloud has a lot of features, and most of them are free. The most important ones are:

– File sharing

– Backup & restore

– Cloud storage

– Collaboration

Pros

1. Free storage

File Cloud gives you free storage, so you can keep all your files in one place. There are no limits on the amount of space you can use. You can also add additional storage space using a subscription.

2. Easy sharing

You can share links to any file or folder instantly with others without having to log into File Cloud or wait for an email to be sent or an SMS to be received. The link will appear like a normal link, so it’s easy for anyone to use it without any special software or knowledge. You can also share links inside of File Cloud, which will automatically share the link and include a download button so that the person who received it can download their file directly from within File Cloud itself.

3. Collaboration features

Everyone on your team can collaborate on documents and folders in real time — no more emails back and forth! They’ll get notified when there’s new content available, and they’ll be able to comment on the changes right away too!

11. Wetransfer Pro

Wetransfer Pro is a tool that allows you to transfer your files from one computer to another. It is a very useful tool for those who have to transfer their files between computers, or those who want to back up their files on a regular basis.

The program can be used by both novice and experienced users.

The interface of this program is very simple and easy to use. You can easily navigate through the program by using the menus and buttons on the main screen.

The main menu includes options such as “File”, “Save”, “Tools” and “Settings”.

The settings section will allow you to set up your own preferences regarding how files are transferred and saved.

In addition, there are also options such as whether or not you want to automatically save certain files when they are transferred or not, whether or not you want Wetransfer Pro to close after transferring a file, etc.

Wetransfer Pro has many features that make it stand out from other similar programs available today. For example, it has an automatic backup feature that allows you to automatically backup your files every time they are changed or added.

In addition, there is also an auto-backup feature that backs up all of your files at once so that they don’t have to be

Features

Wetransfer Pro Features

1. Wetransfer Pro is a professional service for transferring files, music and photos between your iPhone and computer.
2. The software offers a simple yet powerful interface that makes it easy for you to perform all the necessary tasks, such as downloading photos from your camera roll or movies from iTunes library.
3. You can also use Wetransfer Pro to transfer music from one device to another, share contacts between devices and even use it as an iTunes alternative if you have trouble syncing with Apple’s player.

Pros

1. Multi-Device Support

Wetransfer Pro can transfer your files from one device to another, or from an external hard drive to a smartphone, tablet or computer.

2. Remote Control

Use the built-in remote control app to control your transfer with just a touch of your finger.

3. Wifi Transfer Speed

Transfer files up to 10 times faster than other apps by using wifi instead of the internet connection.

4. Local Data Sync

Sync local data such as music, photos and videos between devices at the same time you are transferring files between them!

Characteristics To Look For In Secure Business File Sharing Tools

1. Encryption

A secure business file sharing tool should use encryption from the start. This is because it will protect and secure your data from being read by others, as well as make sure that you have full control over what gets shared and when. If you’re using a cloud storage service, for example, you should ensure that your files are encrypted before leaving the premises.

2. Security Features

When looking for a secure business file sharing tool, you should consider those that have security features like login pages with two-factor authentication (2FA) options and password managers to help keep your data safe.

These are great ways to prevent someone from accessing your account without having to know your password, which makes it harder for them to gain access to your company files or personal information.

3. Data Backups

It’s important that any business file sharing tools you use have built-in backups so that if something were to go wrong with one of your cloud storage accounts, there would be another copy somewhere else in case something happened at the other end of the connection between the two accounts (such as losing connectivity due to an internet outage).

4. Excellent Customer Support

Choosing A File Sharing Tool For Your Business

Choosing a file sharing tool for your business can be a difficult decision. There are many different options available, and they all have their own set of pros and cons.

Here are some tips to help you decide which file sharing tool is right for you:

1. Download Speed: The speed of your download is important because it will affect how fast you can upload and download files in the future. To get an accurate estimate of your download speed, try using Pingdom or something similar. If you’re trying to upload a file, try using FileZilla or something similar as well.
2. Upload Speed: Uploading to a cloud storage service could take longer than expected if there’s not enough upload bandwidth available at your location. If this happens, consider adding another location where you have more bandwidth or buying additional bandwidth from another provider that has better rates than your current provider does (these can be expensive).
3. Storage Space: Storage space is usually unlimited with most platforms, but it might not be with Amazon Glacier or Google Drive if you use them for long term storage (3 years). So make sure that if you need more space that it

File Sharing For Business – Frequently Asked Questions

What is file sharing for business?

File sharing for business is a solution that allows you to share files with your customers, partners or employees. It also allows you to keep track of who has access to the shared documents.

Why should I use file sharing for business?

If you are in business, chances are that you will have lots of documents that need to be shared with your customers or partners. You can use our solution to manage all those documents and make sure that they remain secure and accessible only to those who need it.

How does file sharing for business work?

The best way to understand how file sharing for business works is by looking at an example. Let’s say that you are a dentist and want to share some patient records with one of your staff members who works at another clinic.

You can do this through our system by simply creating a “shared folder” on his computer which will be accessible only by him.

What Is Data Governance And Why Is It Important?

Data governance refers to the process through which information is created, maintained and shared across an organization. It ensures that data is consistent and accurate.

Data governance is an important part of any organization’s information management strategy. As a result, it can help you avoid data issues and ensure that you are able to comply with regulations like the General Data Protection Regulation (GDPR).

What Is Data Governance?

Data governance consists of three main components:

1. Governance: The rules relating to how an organization manages its data and protects it from unauthorized access.
2. Data quality assurance: The process by which an organization checks for accuracy in its data sets before it is used for decision making or business operations.
3. Data security: The measures that organizations implement to protect their data from unauthorized access or changes, whether accidental or intentional.

What Is The Best File Sharing Platform In China?

China is one of the most exciting countries for file sharing platforms. It is a country that has a huge market, with a population of more than 1 billion people.

Every year, the number of people using file sharing platforms grows by more than 50 percent.

There are many different types of file sharing platforms in China, and they all have their own strengths and weaknesses. Here are some of the best ones:

Toutiao

Toutiao (The Paper) is one of the most popular and widely used social media platforms in China. It was founded in 2012 by Zhang Ye, who was also an editor at Sohu (China’s largest internet search engine).

Toutiao has become very popular among young people because it allows them to share information from their favorite shows and movies easily.

It also offers users access to hundreds of other apps with different features, including games, music services and news sites.

The main advantage of Toutiao over other social media platforms is that it provides users with easy access to both professional and amateur content from around the world.

Which File Sharing Tool Has The Best Encryption For Sensitive Files?

When you’re sharing sensitive files, there are a lot of options for you to choose from. Each one has its own pros and cons, and while some may be better than others, it’s important to choose the right one for your needs.

If you’re in need of a file sharing tool with encryption capabilities, then look no further than Boxcryptor. This is an open-source encryption tool that can be used on Windows and Mac computers (both 32-bit and 64-bit).

Boxcryptor works by creating a virtual hard disk (VHD) file. The VHD file is encrypted using AES 256-bit encryption technology, which makes it virtually impossible for anyone to access if they don’t have the correct key or password.

This means that even if someone does get their hands on your VHD file, they won’t be able to view any of the data inside it unless they know what you’ve shared with them in advance or have found a way around your encryption.

Secure Business File Sharing Tools – Wrapping Up

The security of business files is a top priority for most companies. It’s also a challenge that many companies have to deal with on a regular basis, whether it’s the loss of important documents or the need for employees to share files with one another.

While it may be possible to simply send a file over email or through Dropbox, this isn’t always the best solution.

With so many different types of files being shared today — from spreadsheets, presentations and documents to photos and videos — an effective file sharing solution must be able to handle all these different types of files without issues.

The best way to ensure that your company’s data remains secure is by using a secure business file sharing tool like ShareFile. This software will allow you to securely share any type of file with anyone in your organization or around the world without issues.