In today’s digital world, closed captioning isn’t just a courtesy—it’s essential.

We’ve all been there, trying to follow a video in a noisy café or needing subtitles because the dialogue’s just too fast.

That’s why we’re diving into the 8 best closed captioning software options out there.

Whether you’re a content creator or just looking to enhance your viewing experience, we’ve got the scoop on the tools that’ll make your videos accessible to everyone.


Best Closed Captioning Software

What Are Closed Captioning Software

Closed captioning software is a tool that allows you to turn your videos into a fully functional web stream.

It does this by adding the captions on top of the video,
thus making it possible for people who are deaf or hard of hearing to understand what is being said in the video.

This can be especially useful for those who watch a lot of movies and TV shows online.



Top Closed Captioning Software For Accurate Subtitles

Let’s take a look at some of the top Closed Captioning Software Tools for Accurate Subtitles.

1. GoTranscript

In the world of closed captioning software, GoTranscript stands out for its robust features and user-friendly interface.

We recognize its dedication to accuracy with a combination of advanced automatic speech recognition technology and human proofreaders.

GoTranscript’s system supports a wide range of audio and video formats, ensuring that we can work with virtually any type of content.

The software’s commitment to high-quality transcripts is evident – they boast a 99% accuracy rate, which is ideal for professional use.

The platform offers flexibility with turnaround times, catering to various deadlines that might suit our projects.


With options ranging from five hours to five days, we can select the pace that aligns with our schedule and budget constraints.

Among GoTranscript’s notable features are:

  • Customizable caption styles – allowing us to match captions to our brand’s aesthetic,
  • Integration with major video platforms – streamlining our workflow.

GoTranscript is not only accessible but also provides support in multiple languages, which greatly broadens the potential audience for our content.

Their global approach ensures we can connect with viewers around the world, no matter the language they speak.

2. Rev

Rev is another leading player in the closed captioning space that we’ve found to be particularly effective.

Their interface is intuitive, making the process of adding captions to videos straightforward for users of all skill levels.

Rev prides itself on high accuracy rates, thanks to its blend of automated speech recognition software and a vast network of professional captioners.

This ensures every nuance and technical terminology is captured correctly.

One of the biggest advantages of using Rev is the speed of their service.

They boast one of the fastest turnaround times in the industry.

Key features include:

  • 99% accuracy guarantee,
  • A range of turnaround options including 24-hour delivery,
  • Integration capabilities with major video platforms like YouTube and Vimeo,
  • Support for a wide range of file formats.

In our experience, Rev has consistently delivered quality transcripts that meet FCC standards.

Their service includes both machine-generated and human-reviewed captions, providing a dual approach to ensure precision.

Unlike some other services, Rev also offers translation into multiple languages – an essential feature for reaching a global audience.

Our team appreciates Rev’s transparent pricing.


Clients are charged per minute of video, which means you pay for exactly what you need without any hidden fees.

Their customer support team is responsive, offering quick resolutions and valuable assistance throughout the captioning process.

Rev is not just about captions, they also offer additional services such as subtitling and translations, which makes them a one-stop-shop for many of our multimedia localization needs.

Their commitment to accessibility and understanding of diverse needs is evident in the breadth of services they offer.

The use of Rev has streamlined our workflow, as their system easily accommodates bulk orders and recurring tasks.

By managing and storing projects on their cloud platform, we can access our files from anywhere, ensuring a collaborative and flexible approach to captioning.

3. 3Play Media

Continuing our exploration of stellar captioning services, we turn our attention to 3Play Media.

This software stands out with its precision and compliance-focused features, setting a high standard for accuracy in closed captioning.

With its adaptive technology, 3Play Media utilizes a combination of advanced algorithms and professional editors to ensure quality.

Users benefit from reduced error rates and a seamless captioning experience that other platforms strive to match.


One of the benefits of using 3Play Media is the array of tools it offers for enhancing accessibility:

  • Video search and deep linking tools,
  • Audio description services,
  • Availability of various output formats.

3Play Media’s commitment to accessibility extends beyond their core services.

They’re also well-known for providing detailed reports and analytics – crucial for those needing to track and meet compliance standards.

Their turnaround time is flexible, catering to a range of needs:

  • Standard,
  • Expedited,
  • Same day Plus, 3Play Media’s workflow is highly customizable. Organizations can integrate the software directly into their systems, making the captioning process more efficient and less intrusive..

Educational institutions and broadcasters often lean towards 3Play Media for a reason.

Their Interactive Transcript feature, which allows viewers to interact with the transcript as the video plays, is particularly notable.

As with our previously reviewed services, budgeting is a crucial aspect to consider.

3Play Media’s pricing structure is transparent, with a pay-as-you-go model that many find advantageous for controlling costs.

Finally, their customer support is one worth mentioning.

Prompt and helpful, it reassures users that they have reliable assistance on standby, should any queries or issues arise.

4. CaptioningStar

We’ve discovered that CaptioningStar is an excellent choice for professionals who require comprehensive captioning services.

They offer an array of features that cater to diverse captioning needs.

Their software solution is robust, supporting live and post-production captioning.

We appreciate that they help a wide range of events, from webinars to large conferences.

What sets CaptioningStar apart is their capability to integrate with various streaming platforms.

Services include Facebook Live, YouTube, and many other content delivery networks.

They ensure high-accuracy captions with the assistance of skilled captioners and advanced technology.

Their commitment to quality does not compromise on speed, offering fast turnaround times for urgent requirements.

Noteworthy Features of CaptioningStar include:

  • Real-time captioning services,
  • Compatibility with multiple video platforms,
  • High accuracy rates,
  • Quick turnaround times.

Pricing options at CaptioningStar are competitive, and they offer custom quotes based on specific project needs.

Their transparency in pricing allows us to budget accurately without any hidden costs.

CaptioningStar’s customer service team is noteworthy for its responsiveness and dedication.

They work closely with us to tailor services that meet our unique captioning requirements.

With CaptioningStar, we have the assurance of 24/7 support.

They’re always ready to handle any challenges that may arise during live captioning events.

Accessibility remains a top priority, and CaptioningStar delivers on this by providing captions that comply with the latest standards.

This attention to detail is vital for reaching a wider audience.

Given their expertise and service range, CaptioningStar is a solid inclusion in our list of the top 8 closed captioning software.

Their services are particularly well-suited for clients in corporate, educational, and entertainment sectors.

5. Vitac

Vitac is a key player in the captioning scene and our focus for this segment.

Renowned for its capacity to provide both real-time and pre-recorded captioning, it caters to a diverse clientele.

Their services are particularly noted for their accuracy and reliability.

The company prides itself on delivering captions that meet the stringent standards expected in various industries.

Vitac offers an array of features that enhance the captioning experience for both content creators and viewers.

Key offerings include:

  • Customized captioning solutions tailored to individual client needs,
  • Integration with multiple broadcast and online platforms.

Working with Vitac ensures you have access to 24/7 customer support.

This is vital for clients who require consistent and immediate assistance.

One aspect where Vitac truly excels is in their commitment to accessibility.

They understand the importance of making content reachable for all audiences, a principle that guides their service delivery.

Clients also benefit from the company’s extensive experience.

Vitac has been in the captioning business for over 30 years, which speaks volumes about their expertise and reliability.

Partnering with Vitac offers peace of mind.

They have a proven track record of satisfying high-profile customers, which means you’re in good hands.

Their technological infrastructure is robust and cutting-edge.

This allows for seamless caption integration, regardless of the complexity of the broadcasting environment.

Among the known verticals that they serve are television broadcasters, schools, universities, and large corporations.

Each entity finds Vitac’s services both adaptable and indispensable for their operations.

Constant innovation keeps Vitac at the forefront of the captioning industry.

They continually refine their processes to ensure that clients receive the most efficient and precise captioning service available.

6. Archive Captioning

As we jump into Archive Captioning, it’s evident that they’ve made a notable impact on the world of transcription and captioning.

They specialize in providing top-notch accuracy and user-friendly interfaces, ensuring their software is a go-to choice for various professionals and institutions.

The services offered by Archive Captioning are diverse, making them suitable for a plethora of captioning requirements.

Whether you’re dealing with live events, broadcasts or educational materials, they have the tools to make content accessible to all.

When it comes to leveraging Archive Captioning, we’ve observed a few crucial advantages that set them apart:

  • High-quality caption accuracy rates,
  • Flexibility with live and pre-recorded content,
  • Straightforward integration possibilities.

One can’t overlook their commitment to compliance standards and ensuring that captions meet the regulatory requirements.

Archive Captioning simplifies the process of making content accessible, which is paramount for educators, broadcasters, and corporations alike.

Their technological framework is robust, offering seamless compatibility with a range of video platforms.

This versatility makes Archive Captioning a fierce competitor on our list of the 8 best closed captioning software.

Archive Captioning not only excels in providing reliable captioning services but also offers user support that’s worth mentioning.

Their customer service team is dedicated, knowledgeable, and ready to help with any captioning challenges that may arise.

With Archive Captioning, we find a solution that comprehensively addresses the need for accurate and timely captions.

Their dedication to improving the user experience and accommodating diverse captioning needs solidifies their position on our list.

7. CaptionAccess

When we’re highlighting top closed captioning software, we can’t skip CaptionAccess – known for its dedication to providing accessibility solutions.

They offer services that not only include captioning but also transcription and audio description, which cater to a wider range of accessibility needs.

Their real-time captioning solution is a game-changer for live events and webinars.

CaptionAccess ensures that every participant, regardless of hearing ability, has access to the spoken content as it happens.

Here’s what sets CaptionAccess apart:

  • High-quality captioning with a focus on accuracy,
  • A commitment to quick turnaround times for pre-recorded content,
  • Versatility with multiple languages supported.

CaptionAccess has carved out a niche for itself with its dedication to industry-specific needs.

Legal, educational, corporate, and government sectors find their services particularly valuable due to the specialized vocabulary and expertise required.

With CaptionAccess, there’s no need to worry about complex setups or steep learning curves.

Their technology is designed for seamless integration with existing platforms, allowing users to enjoy a hassle-free experience.

What’s more, their customer service support is outstanding.

Whenever there’s a question or an issue, help is just a call or click away, ensuring that our captioning needs are met promptly and efficiently.

8. MacCaption And CaptionMaker

When we’re talking about excellence in captioning software, it’s impossible to overlook MacCaption and CaptionMaker.

Both these products by Telestream have set a benchmark in the industry for creating high-quality closed captions and subtitles.

MacCaption is designed specifically for macOS users, offering a robust set of features that streamline the captioning process.

Professionals often lean towards MacCaption for its comprehensive video editing and captioning capabilities.

Alternatively, CaptionMaker serves as the Windows counterpart and doesn’t fall short in terms of functionality.

The software includes a wide range of tools ensuring our captions are compliant with legal requirements and perfectly synced with audio.

Enhancing our productivity, both platforms offer:

  • Drag-and-drop simplicity for adding and editing captions,
  • Support for over 100 subtitle formats and standards,
  • Automated captioning with speech recognition technology.

It’s important to note that both MacCaption and CaptionMaker are compatible with a multitude of broadcast and online formats.

This opens up opportunities for seamless integration across various content platforms.

We find their compatibility especially relevant for television, cinema, and online video platforms where strict adherence to captioning standards is crucial.

Both software’s ensure our content is accessible to a global audience, including individuals who are deaf or hard of hearing.

Telestream’s commitment to keeping these products updated with the latest technological advancements means we’re always at the forefront of the captioning landscape.

Their ongoing support and training materials offer an extra layer of confidence in our captioning projects.

What Is Closed Captioning Software?

Closed captioning software is a tool designed to add text on screen which mirrors the audio track of a video.

These captions ensure that content is accessible to a wider audience, including individuals who are deaf or hard of hearing.

Through the use of this software, creators can provide subtitles for their videos, which can be critical in noisy environments where hearing the audio is challenging.

This type of software often includes features such as automatic speech recognition (ASR), which converts spoken words into text.

The result is a transcript that can then be synchronized with the video to produce captions that match the timing of the spoken word.

Users have the advantage of editing and formatting the text to improve accuracy and readability, ensuring that the captions are a true reflection of the dialogue and sounds in the video.

Various closed captioning software offers differing levels of customization and functionality.

These can range from basic text overlays to advanced features like:

  • Customizable fonts and colors,
  • Integration with video editing platforms,
  • Support for multiple languages.

Selecting the right software depends on the specific needs of the video creators.

Factors such as the type of content, the intended audience, and the desired level of control over the captioning process all play a role in this decision.

It’s essential for creators to consider the ease of use and the accuracy rate of the software’s ASR when making their choice.

The importance of closed captioning in digital media cannot be overstated, and the software that supports it is a critical link in the chain of accessibility.

By incorporating these systems into their workflows, creators are not only complying with legal requirements – they’re also expanding their reach and making their content more inclusive.

Closed Captioning Software – Frequently Asked Questions

As we jump deeper into the best closed captioning software, we’ve encountered a host of common inquiries.

To save our readers time and provide valuable insights, let’s tackle some of those questions here.

What factors should we consider when choosing closed captioning software?

We ought to look for:

  • Compatibility with different file formats,
  • User-friendly interface,
  • Accuracy of automated captioning,
  • Availability of support and training resources.

How much does closed captioning software typically cost?

The pricing can vary widely, starting at free for basic software, to thousands of dollars for professional-grade tools.

Are there any legal requirements for closed captioning?

Yes, especially for broadcasters in the United States, where the FCC sets strict guidelines on captioning to ensure accessibility.

Can we edit captions after they’ve been created automatically?

Most software allows for thorough review and editing of captions to ensure accuracy and timing synchronization.

Will captioning software work with different languages?

Advanced closed captioning solutions offer multilingual support, catering to a global audience.

Do we need technical expertise to use these programs?

While some advanced features may require a bit of learning, most are designed with drag-and-drop simplicity to cater to users with varying levels of technical skills.

How does speech recognition technology impact closed captioning?

Speech recognition has revolutionized auto-captioning with:

  • Increased speed in caption generation,
  • Enhanced accuracy through machine learning,
  • Reduced manual labor for large-scale projects.

Is it possible to automate the entire captioning process?

Automation is possible, yet human oversight is recommended to ensure the highest quality in nuances such as tone and context.

Best Closed Captioning Software – Wrap Up

We’ve navigated through the nuances of closed captioning software to ensure you’re equipped with the knowledge to pick the right tool.

Remember, while technology is advancing, the human touch remains crucial for capturing the subtleties of language.

We’ve tackled your concerns, from pricing to multilingual support, and it’s clear that the perfect solution balances automation with expert oversight.

Whether you’re a seasoned pro or new to captioning, we’re confident that among the options we’ve explored, you’ll find the software that meets your needs and ensures your content is accessible to all.

Let’s embrace these tools to make our media inclusive and compliant, without compromising on quality.