Closed captioning software is designed to help you add captions to all kinds of videos.

This software is essentially a tool that allows you to enter text into a video while it’s playing so that your audience can read along and follow along with the movie or show.

Closed captioning also enables you to include subtitles for people who might not be able to hear your video.

This includes people that are in noisy environments and cannot hear the audio, as well as individuals who are hearing impaired.

Closed captioning software is an excellent resource for teachers, video producers, educators, and anyone else who wants to add closed captions to their videos.

Closed captioning software makes it easy for you to sync up the text with your video so that it appears at the precise moment that the words are spoken.

This helps make sure that your audience can follow along with your video without having any issues understanding what’s going on.

If you need closed captioning software or are just curious about what’s out there, then keep reading.

We’ll go over some of the best closed captioning software options on the market today and what they can offer your business or personal goals.

Best Closed Captioning Software

What Are Closed Captioning Software

Closed captioning software is a tool that allows you to turn your videos into a fully functional web stream. It does this by adding the captions on top of the video,
thus making it possible for people who are deaf or hard of hearing to understand what is being said in the video. This can be especially useful for those who watch a lot of movies and TV shows online.

Best closed captioning software has been around since the dawn of the internet and continues to be one of its most popular applications. In fact, some people even prefer using it over other types of media players because it offers more features than others do.



Closed Captioning Software – Introduction

What is Closed Captioning Software?.This software is used to create and edit the text that appears on a video or television screen during a performance. 

The text is typically in the same language as spoken by the original speakers and will appear when there is a significant amount of talking. 

Closed captioning also includes sound effects, background sounds and speaker ID’s. The captions are not visible until activated by pressing a button on the remote control. 

How does it work? 

These are digital files that contain all the text information needed for your video along with a separate audio track, which can be played back using your computer’s speakers or headphones. The two main types of file formats are SRT (SubRip) and STL (SubStation Alpha). 

How to use closed captioning software to make captions for your videos. The world is going digital and  it is not just about technology.  It is about the new way we live and work, the new way that businesses run, and the new ways we communicate. 

What is the Best Closed Captioning Software? 

Closed captions are lines of text that appear on the bottom of the screen in a video presentation. Closed captions can either be open or closed. 


Open captions are visible at all times and cannot be turned off. Closed captions can be turned on and off by the viewer, usually in the settings menu of your device. 

Closed captioning is required for most videos published online or for broadcast television. Closed captioning serves a number of purposes, including making videos accessible to hearing-impaired viewers. 

Videos with closed captions also tend to have higher completion rates, since they can be played without the sound on (for example, in a noisy environment). The best closed captioning software is automatic, flexible and affordable. 

The right software should require minimal training and let you quickly publish high-quality closed captions to your videos. In this article,  we will cover the best closed captioning software that is available. 

We will start with the most basic, free software and move on to more advanced paid software. Our Top Pick for Closed Captioning Software: 

1. GoTranscript

Since it opened its doors in 2005, GoTranscript has had a single goal: becoming a leader in converting speech to text.

Today, GoTranscript offers high-quality transcription, translation, open and closed captioning, and subtitling services to clients all over the world in over 60 languages.

They strongly believe that nothing compares to the human ear when it comes to accuracy.

 That’s why GoTranscript only offers human-based services. They take pride in our world-famous 99% accuracy for all types of content regardless of audio quality or topic complexity.

Whether it’s medical, legal, academic, or any other type of content – they never back down from a challenge.

GoTranscript has a global team of over 20,000 linguistic experts, ready to tackle content from any industry, with any accent, and in any language.

Their global team is active around the clock. The moment you make your order – there’s an expert waiting to start working on it.

Their mission is to help the world harness the power of the written word to access and share knowledge, ideas, and inspiration.


1. Human-based service 
All transcription, translation, captioning, and subtitling tasks are done by real people all over the world.

They strongly believe that’s the only way to ensure the maximum accuracy possible, even with the most challenging audio/video quality.
2. Strict quality control

Each order is split up into chunks between transcribers. Once they’re done, an editor puts them together and fixes any inconsistencies.

Finally, the document moves on to translation, captioning, or subtitling, where it goes through another check before being sent to the client.

3. Fast delivery

With a large global team of language experts, they can handle all types of orders in the shortest time possible, even large enterprise projects.


For 17 years, GoTranscript have delivered transcripts, translations, captions, and subtitles for all sorts of clients.

From students to industry giants like Forbes and The New York Times, they treat every order with utmost dedication to quality and accuracy.

GoTranscript have produced open and closed captions for BBC, Netflix, Red Bull, various TV stations, marketing agencies, and more.

Since their humble beginnings, they’ve helped countless:

  • businesses,
  • educational institutions,
  • non-profits, and individuals.

All of whom wanted to expand their audience, improve engagement, and ensure the highest possible accessibility for their programming, films, videos, documentaries, lectures, webinars, and other types of video content.

2. Rev 

Rev is transforming the way people access and share knowledge by enabling anyone to get an expert transcription of their audio in minutes. The Rev platform connects a vibrant community of freelancers with customers who need their audio and video files transcribed, captioned, or translated. 

Since launching in 2010, we have transcribed millions of minutes of the world’s audio and video content, in over 100 different languages, including corporate earnings calls, podcasts, speeches, interviews and academic lectures. We have become one of the largest providers of human-powered speech services globally. 

 Rev’s mission is to unlock the written word by enabling anyone to access and share knowledge. Our vision is for a world where everyone can find answers, ideas, information and inspiration through the power of language. 

REV’s mission is to give more people the freedom to work from home. We are bringing the best of the office to our online workplace. 

We believe that attracting the best workers is the key to delivering great service to our customers. Join Rev and help build a future where everyone has access to fulfilling work. 


We have a few features that set us apart: 


  1. Human Transcription and Translation Services Our transcriptions are done by actual people so you can be assured of the quality. You can also have your videos translated in over 30 languages with each language getting its own separate transcription file.


  1. Lighting Fast Turnaround Times Get your audio files to us before 10 pm PST and  we will have them ready for you by 10 am PST the next day! We  do not charge extra for this service either.


  1. Free Trial for New Customers We want you to try our services first before committing anything.  That is why we offer a free trial for new customers up to 5 minutes of audio/video file length! Just sign up and upload the files you want transcribed on the site and  we will do it for free!


“I am very impressed with the quality of work done by  It is very thorough, accurate and professional. I will be using them again. They are quick and cost effective.” 

“I would easily recommend Rev to anyone needing professional transcription services.” ” 

Rev is amazing!  I have been using Rev for years and have never had a problem.The transcriptionists are very talented, the turnaround time is quick, and the price is great. 

I  would not use any other service!” 

3. 3Play Media 

3Play Media is a transcription and subtitling service. 3Play Media offers 99% accurate transcripts, closed captioning, subtitles, and audio description in over 150 languages. 

With an easy-to-use interface, integrations for video platforms like YouTube and Vimeo, and fast turnaround times, 3Play Media is the best choice for your video accessibility needs.  I am excited to tell you about a new feature  we have just launched. 

3Play Media now provides captions and transcripts for videos hosted on Vimeo! If your videos are on Vimeo, you can use our captioning service to generate captions for the videos. 

3Play Media is the only company that offers this service for Vimeo. 

We are thrilled to be able to work with TranscribeMe on our transcripts, and we have been really happy with the level of customer service. We provide a lot of videos for training and professional development purposes, and being able to offer transcriptions has been a huge benefit to our customer satisfaction numbers. 

3Play Media offers transcription, captioning, and subtitling services to help make your video content more accessible and searchable. Starting at 99¢/min, our professional service is fast, accurate, and affordable. 


3Play Media provides closed captioning, transcription, translation, and audio description services to over 2,500 clients worldwide. The comprehensive media accessibility platform integrates with video management systems and video players, empowering organizations to make their content accessible to all. 

The 3Play Media platform delivers high-quality, accurate captions and transcripts at the lowest price in the industry. Use the caption editor tool to edit and format for broadcast or use our automated speech recognition (ASR) technology for a fast turnaround. 

Automated speech recognition (ASR) powered by artificial intelligence (AI) and human review to deliver an affordable option that is 99% accurate. Human transcription supported by a skilled team of captioners and transcriptionists who work 24/7/365 across multiple time zones. 

Edit multiple files at once with the caption editor tool to format and perfect your captions for broadcast and webcasts or translate captions from one language to another. 


3Play Media Pros ALERT: There are many other companies that use the terms “3Play” or “3play” in their names and marketing. We want to make sure you are working with us!  

We are a company with the mission to bring you unparalleled quality, service, and support. 

If  you have worked with us before, you know how passionate we are about what we do.  That is why we have so many happy customers. 

Here is what a few of them say: I  cannot say enough good things about 3PlayMedia’s products and services.  Their API is robust and easy to integrate, their transcription is accurate, and their support team is responsive and helpful. 

They have helped us build a wonderful tool for our audience. -Samara Freemark, Producer/Reporter at WAMU 88.5, NPR Washington DC 

4. CaptioningStar 

CaptioningStar is a leader in providing video captioning and video subtitling services to various industries including entertainment, education, legal, media and corporate. We offer high quality closed captioning, open captioning and subtitling services at affordable prices. 

We have a pool of highly skilled Subtitling experts who have expertise in delivering captions for videos for different industries especially for the educational sector. We have a team of multi-talented professionals who can provide the best subtitling services at competitive rates. 

We have state of the art infrastructure with sophisticated technology to deliver high quality Subtitling services in a timely manner. 

It  does not matter whether you are a novice or an expert, we can help you with our professional subtitling services. We also customize our service as per your needs and requirements. 

We ensure that we meet your expectations in terms of quality and time frame. CaptioningStar has been serving many worldwide clients since its inception by offering subtitling services at cost effective rates. 

With our unmatchable expertise and experience in this field, we are able to deliver our clients’ projects on time with high accuracy levels. 


– CaptioningStar is the only platform to offer a combination of cost-effective, real-time, automated captioning and professional human transcription services. 

– CaptioningStar is the only platform with simple self-service ordering and 24/7 customer support. 

– CaptioningStar is the only platform that offers live captions to any user on any device including desktops, laptops, tablets and mobile phones. 

– CaptioningStar is the only platform that can live caption conferences in over 50 languages at 99% accuracy. 

– CaptioningStar is the only platform that supports both automatic and professional transcriptions of live events. 


CaptioningStar Pro is a professional video captioning service that can caption almost any video file format and output captions in various formats and on various online platforms. Our services include:  * Captioning for Video Platforms  * Captioning for DVD  * Transcription & Translation for Video  * Captioning for Websites  * Mobile App Captions  CaptioningStar Pro is a division of CaptioningStar, an industry leader in television captioning, providing real-time broadcast captioning services to many major networks. 

5. Vitac 

Vitac is a privately held company headquartered in Canonsburg, Pennsylvania. Our captioning services, real-time translation products, and specialized transcription services are used by educational and government entities, broadcasters, Fortune 500 corporations, private companies, and individuals worldwide. 

We are an innovative team of more than 1,000 employees spread across our corporate headquarters and offices in Denver, Los Angeles, New York City, San Antonio and Austin. We also have an extensive network of freelance captioners throughout the United States who work from their home offices. 

Our clients include cable networks such as CNN, E!, ESPN, FOX News Channel and HLN; broadcast networks including NBC/Telemundo, CBS and ABC; Public Television; various sports leagues; major corporations such as Walmart; numerous universities and colleges; several federal agencies; and many other companies. 

Vitac has a long history of providing access to television programming for the deaf and hard of hearing community through closed captioning. In fact, we have been at the forefront of this technology since 1990 when we provided closed captions for the first time on MTV’s “Unplugged” series. 

We continue to provide high-quality closed captioning services to our clients as well as specialized solutions.  


– built in document manager, allows you to find documents easily, and share the documents with your colleagues – sent to manager feature – a robust set of search options, including searching by phone number – share a document with a non-user of vitac from the app – vitac allows you to optionally associate documents with multiple accounts, ensuring all relevant personnel can access the proper documentation at the same time 


Clean, beautiful product images are a must when selling online. But this is easier said than done.  

The right product photography can help you sell more of your products, and for a higher price. 

But getting quality images for your ecommerce business can be expensive and intimidating. The good news is that there are many tools available today that make it easy to take great photos at home. 

If  you are willing to put in the time and effort, you can get professional results without spending thousands on a professional photoshoot. 


VITAC is a closed captioning service provider that provides businesses with a web player to display real-time or offline captions across live broadcasts or events.

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6. Archive Captioning 

Captioning is the process of converting the audio content of a video into text. Captions are then synchronized with the video and audio to provide a text representation of the spoken words in the video. 

Captions allow users to read the dialogue, narration, and sound effects during playback. Captioning also helps viewers who have hearing impairments and for whom sound is inaccessible or simply turned off. 

If your video does not contain speech and only contains background music or sound effects, captioning may not be necessary. To make your videos accessible, you should provide captions when there is speech in the audio track (including dialogue, narration, on-screen text and sound effects). 

If the video contains both speech and non-speech audio (e.g., music), you can consider providing captions for only those segments that contain speech. 

The captioning team at Rev is made up of highly-skilled professionals who are passionate about making videos accessible to everyone. Our mission is to provide the highest quality closed captions, as well as other accessibility services, using the latest technology and in-house staff. 

We are committed to providing the best customer service experience possible. 



  1. Captioning Archive Video in just a few clicks,
  2. Easily caption your own archive video files,
  3. Upload any file type – .mp4, .avi, .mpg, .mov, .wmv, .flv and more!,Accurate high-quality captions available in minutes,
  4. Edit the captions using our easy-to-use uploader tool and download the captions to use immediately,
  5. Download finished captions in any format you need – .srt, .dfxp or plain text for use on Facebook or YouTube.


Archive Captioning , a division of Inception Captions, has provided captions, subtitling and translations services to the entertainment industry. We specialize in captioning for broadcasters, production companies, post-production houses and advertising agencies. 

Our clients include: The History Channel, Discovery Communications, Columbia Pictures, Sony Pictures Television, Warner Brothers and Turner Broadcasting.  

Why should you choose us? We are quick. We can deliver your captions in 1-2 days.* 

We are reliable. We have never missed a deadline in over 15 years of captioning.We are accurate. 

We use state-of-the-art speech recognition and editing software to ensure 100% accuracy on all of our captions.** 

We are convenient. We offer free FTP access to all of our clients or we can deliver your DVD with the captions burned in or as a sidecar file.  

You choose the best delivery method for you! 

7. CaptionAccess 

CaptionAccess is a nonprofit organization that operates under the National Center for Accessible Media at WGBH. Our mission is to increase access to media for people with hearing loss through the provision of accurate, timely, and affordable captioning services. 

Over the past 20 years, CaptionAccess has built its reputation on providing high quality captioning for live events, including conferences, meetings, and webinars. This experience has given us insight into the needs of the deaf community and a direct understanding of how they interact with live captioning. 

CaptionAccess provides live streaming services to clients in a variety of industries. We are one of few companies that offer this service as a turnkey solution — you can provide us with an event video stream or we can capture it directly from your event venue using our own equipment. 

Then our trained captioners will provide captions using state-of-the-art technology. The captions are embedded in the final video file and can be distributed by your organization in any way you choose: uploaded to your website or social media page for viewing, or streamed to your audience through a webinar platform

We are committed to providing accurate, reliable live captioning services so that everyone has access to information and entertainment via multimedia sources. 


CaptionAccess™ gives you: A video player that lets you view captions from a variety of sources, including those from the 3Play Media captioning service. A caption editor that lets you edit captions in an easy-to-use style similar to Google Docs. 

Caption playlists that can be used to organize and manage your videos. CaptionAccess is a cloud-based captioning service that provides 100% accurate, broadcast quality captions. 

Captioning: CaptionAccess can provide captions for live and on demand video in a variety of formats. We offer WebVTT, SMPTE-TT, STL, CEA 608, CEA 708, DFXP and SCC formats. 

Languages: CaptionAccess provides English captions and access services (e.g., open and closed captions) in over 185 languages. 

Transcripts: CaptionAccess offers transcripts of videos and audio files in a variety of formats including text (.txt), Word (.doc) and PDF (.pdf). Subtitles: CaptionAccess provides subtitling in over 185 languages using SRT and SBV formats. 


CaptionAccess Pros is a transcription service that provides high quality and fast service with great customer support. Our team of professional transcribers can provide transcripts to your video or audio files in over 100 languages including English. 

We are here to help you with all of your transcription needs. If  you are looking for a reliable, trustworthy transcription service that will accurately transcribe your audio or video files then CaptionAccess Pros is the perfect solution for you. 

We have been transcribing files for over 8 years and have worked for some of the biggest companies in the world. 


CaptionAccess is a software program which claims to “make your classes, meetings, webinars, and other videos accessible to everyone today.”.

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8. MacCaption And CaptionMaker 

MacCaption is the professional solution for creating and delivering closed captions, subtitles, and text descriptions for video. MacCaption software has been used to create captions for material on all major networks, PBS and CNN. 

MacCaption is a one-stop solution that handles the creation of closed caption files from start to finish. MacCaption provides: 


  • Converts DVD or file-based media into captioned media.
  • Converts existing caption files into multiple formats for delivery to DVD, broadcast, web streaming, and Blu-ray discs.
  • Supports multiple caption formats for maximum delivery flexibility.
  • Supports multiple languages in a single pass.
  • Integrates with other Telestream products for end-to-end workflow solutions.

The CaptionMaker family of products is designed specifically to address the needs of those who must generate high volumes of high quality captions. CaptionMaker automates every aspect of caption creation and enables you to produce captions faster than ever before at higher quality than you thought possible. 

Now you can get your captions done right the first time without overtime or weekends. MacCaption And CaptionMaker MacCaption And CaptionMaker For Mac OSX is the industry standard for closed caption software. 

The same software that is used by all major captioning companies in the US. 


* Edit and create open or closed captions using the same software. * Input from any source, including VHS, DVD, DV Cam, Betacam SP, DVC Pro, HDV, QuickTime® movie files and more. 

* De-embedded captions from SDI video inputs. * Powerful caption editing features: character styling, search and replace functions and more. 

* Compatible with Avid NLEs and ProTools® for enhanced workflow integration. * Output to many video formats and burn closed captions onto DVDs. 

* Real time preview of closed captioned video before outputting to tape or file. * Support for all popular caption formats including EIA-608 (line 21), SMPTE-2052 (CDP), WebVTT (Web Video Text Tracks) and more.* 


MacCaption and CaptionMaker are high-end captioning applications. MacCaption is designed to run on the Macintosh, while CaptionMaker runs on Windows. 

What Is Closed Captioning Software? 

Closed captioning is a form of subtitling that can be turned on or off by the viewer. It displays text synchronized with the audio portion of a video, and may include descriptions of non-speech information such as music and sound effects. 

Captions are generally displayed in white text on a black background, and are commonly positioned at the bottom third of the video frame. Closed captioning software allows you to add captions to your videos. 

There are two main types of closed captioning software: automatic speech recognition (ASR) software and human captioning services. ASR software uses speech-to-text technology to produce a transcript from an audio source file. 

The transcript is then automatically inserted into a video during playback using an online player. While ASR software can provide quick, easy access to your videos, it generally has low accuracy rates, producing many errors in both spelling and punctuation 

Human captioners provide high-quality results with very few errors. They listen to your audio source file and use a specialized transcription editor to create captions that match the timing of your video. 

When choosing closed captioning software, you should consider factors such as price, convenience, turnaround time and quality Closed captioning software can make your content more 

Closed Captioning Software – Frequently Asked Questions 

What is Closed Captioning Software? 

Closed captioning software provides text equivalents to the audio content of a video clip. This enables deaf and hard-of-hearing viewers to understand your content.  

The captions may also be used by viewers who  do not speak the language of your video, or for those who watch it in a noisy environment. 

How Much Does Closed Captioning Software Cost? 

The answer depends on what  you are looking for. Some free options exist, but most come with limitations. Paid software can cost anywhere between $30 and $300. 

What are the Different Types of Closed Captioning Software? 

There are several categories: Video editing software that supports closed captioning. These include Adobe Premiere Pro and Final Cut Pro X.  

Closed caption support is included as part of their basic function, so you  do not need to buy any additional plug-ins or software applications. However, they tend to be expensive, difficult to use and not optimized specifically for captioning tasks. 

If you want to do more than just add captions to your videos, these may be the way to go — but if all you need is captions,  they are probably overkill. Free consumer apps that let you add captions in real time as you record 

Best Closed Captioning Software – Summary 

If  you are looking for a way to add closed captions to your videos, you may be surprised to find out how many options you have. In this article,  we will take a look at 10 of the best closed captioning services and software packages currently available. 

Whether  you are working on a professional video project or just trying to get some more views for your YouTube channel, closed captioning is an easy way to make your content accessible to more people. Closed captions can help with accessibility, search engine optimization, and even audience retention, so  it is definitely worth taking the time to generate them. 

There are a lot of different tools out there that make it easy to add closed captions to your videos. Depending on your needs, you may want something  that is totally free and simple, or you may want something that has advanced features like automatic speech recognition and cloud storage. 

In the end, it all comes down to what works best for you. The best closed captioning software is easy to use and lets you create captions in a variety of formats. 

We recommend using the free YouTube editor for the most affordable option, but if you need more advanced features like transcription or voice-to-text conversion, give Rev a try.