HRIS systems can greatly simplify your hiring process and help you handle all your HR needs. Here are 10 of the top HRIS platforms on the market today, ranked and reviewed.
BambooHR is one of the best HRIS programs for small businesses because it’s affordable, easy to use, and fully customizable. It offers a full suite of HR tools, including recruitment management, onboarding, time off and attendance tracking, performance reviews, and talent management.
Paycor offers a number of different human resources software solutions for payroll automation and tax compliance. The platform also includes a variety of other helpful tools for HR management tasks like recruiting and onboarding new employees.
Zoho People is an all-in-one platform for managing HR processes like payroll processing, timesheets, applicant tracking, leave requests and approvals, performance management and employee engagement.
Workday is a cloud-based ERP solution that covers human resources functions like recruiting and onboarding as well as financial planning and human capital management.
UltiPro offers customized services for payroll processing along with tools for recruiting new hires and tracking employee data.
Gusto is a cloud-based software solution that facilitates payroll automation through direct deposit or paycheck distribution by mail.
Best HRIS Systems
What Are HRIS Systems
HRIS systems are used to manage employee records and data. HRIS is a system that is used to store employee information, including their job titles, salaries, and benefits. In addition,
it also stores other important information such as performance reviews, disciplinary actions, and promotions.
A few of the most common uses for HRIS systems include:
Recruiting: HRIS systems are used by recruiters who need to create a database of candidates that they can use when hiring new employees.
Payroll: HRIS systems are used by payroll companies to track employee hours worked and their wages earned. They also keep track of deductions, such as taxes and insurance premiums.
Benefits administration: HRIS systems are used by benefit administrators to track employee contributions toward retirement plans, paid time off (PTO) programs, and other benefits programs.
HRIS Systems – Introduction
The purpose of this chapter is to introduce HRIS systems and how they can be used to help improve business operations. This chapter will begin by introducing the different types of HRIS systems that are available to businesses.
Following this, a brief overview of HRIS system implementation will be presented to illustrate the overall process that is required for the installation of an HRIS system. Finally, this chapter will conclude by discussing some common challenges that need to be addressed during HRIS implementation.
HRIS systems began as simple databases containing information on employees. As time passed and computers advanced, these simple databases evolved into complete systems containing all aspects of human resource management (HRM).
Today’s modern computerized HRIS systems are a staple component in many high-performance organizations. These systems provide a wide range of functionality from payroll processing and employee benefits administration to performance management, applicant tracking, and training management.
As indicated in Figure 1-1 below, these systems can be classified into two groups: PC-based vs mainframe-based systems. PC-based software is sometimes referred to as client/server architecture.
Mainframe-based software is sometimes referred to as legacy or host-centric installations. The following sections describe these two architectures in more detail.
What Are The Best HRIS Systems?
Today’s business leaders want to leverage the best talent available to them, so they’re turning to the HR department for advice.
That’s why HR professionals need a system that makes it easy to do their jobs better, faster, and smarter. They need an HRIS that will help them take charge of their future, drive business results and increase their value.
A good HRIS can help you streamline administrative functions, such as benefits enrollment, employee record-keeping and payroll processing. But it can also transform your HR department from a support function into a strategic partner with the rest of the organization.
The best HRIS software solutions have features such as:
State-of-the-art analytics tools that show you what’s working (and what’s not) in your recruiting, hiring and retention efforts.Easy-to-use self-service portals that let employees manage their own benefits packages or submit paid time off requests online instead of visiting an HR representative in person.
Mobile access so employees can view important company information on the go.
1. Monday HR
In the world of work. it’s not uncommon to hear that one of your colleagues has resigned and is moving on. And while we’re often disappointed when a co-worker leaves, there are a number of steps you can take to help make their exit as smooth as possible.
Here are five tips to ensure your colleagues’ departure is a pleasant experience:
Prepare an offboarding process. The offboarding process starts the moment the employee resigns.
It’s the process of leaving the company – which includes wrapping up any final tasks, tying up loose ends, and getting ready for their final day. The best way to approach this is to prepare an offboarding checklist, which can be given to the employee upon resignation (and kept by HR as well).
This checklist should include things like: turning in equipment/property, returning keys, email forwarding instructions etc. Remove access and passwords.
Terminated employees who keep access and passwords can cause a huge security risk for your company and its sensitive data. This can expose you to dangerous data breaches and other harmful situations.
So be sure to remove all accesses and passwords from their computer, email etc., as soon as they leave!
Communicate with other employees.
Features
Monday HR Features
We’re excited to announce a new suite of features, Monday HR, which will help you manage your team’s time off, maintain compliance documents and records, and create a company directory.
New Features
Time Off Management
With Monday’s new time off management tool, your team can view and manage their PTO in real-time and submit requests directly to managers. The HR manager can approve or deny these requests quickly and easily.
Each request comes with a handy calendar where the manager can see when other employees are on vacation or out of office before making a decision. Time off requests also get logged into the employee profile for easy tracking and auditing.
Compliance Documents
The new Compliance Documents feature is perfect for any company that needs to keep track of compliance documents such as:
I-9 forms W-4 forms Employment agreements Non-disclosure agreements (NDAs) Expense reports Travel agreements
Pros
Monday HR Pros is your place to learn about the latest trends in human resources and talent management, to get expert advice from guest bloggers, and to share your own ideas with us. As an HR professional, you play a critical role in your organization’s success.
You are responsible for recruiting, retaining and developing talent, for managing employee benefits and compensation programs, for helping to ensure a safe workplace, and for promoting a positive culture that supports productivity. Additionally, you’re at the crossroads of company performance and employee satisfaction.
You need the right tools to do your job well.
What we’ll cover:
We’ll discuss topics like recruitment, hiring and onboarding; employee engagement; compensation; leadership development; training; performance management; benefits administration; well-being (including health & wellness); team communication; collaboration; and technology issues (like social media in the workplace).
The Monday Blog community:
Monday HR Pros offers you an opportunity to share questions and insights with your peers — other HR professionals. The blog is moderated by Monday’s Editorial Team but is open for comments by anyone interested in discussing the topics raised by our writers.
Monday HR is a fully featured HR Software designed to serve SMEs, Startup, Agencies, Enterprises. Monday HR provides end-to-end solutions designed for Web App.
2. Rippling
Rippling is a startup that helps companies manage their HR and IT infrastructure. The company just landed a $45 million Series B funding round, led by Andreessen Horowitz.
Co-founder Parker Conrad says his goal is to eventually help every worker get a job and access great benefits through Rippling. Andreessen Horowitz’s Chris Dixon will join the board of directors at Rippling.
Conrad, who previously founded Zenefits and also co-founded SigFig, told Business Insider in an interview that he thinks Rippling has a chance to solve some major problems in the workplace for both employers and employees. “When I started Zenefits, I was struck by how difficult it was for small businesses to get great benefits,” Conrad said.
“I had this idea that if you could just take all of these pieces of HR — payroll, benefits, time tracking, equipment — and connect them together into a single system, you could dramatically increase the efficiency of an organization.” “And then on top of that you can bring artificial intelligence and machine learning to optimize things like benefits selection or insurance selection,” Conrad said.
It might sound simple, but Conrad believes that these tools can help employees become more productive at work.
Features
R
Rippling’s simple interface makes administration easy for HR. Mobile-Friendly & Real-Time Rippling supports both iOS and Android mobile devices, and syncs in real time with your company information.
Pros
Rippling is the system of record for your company. Manage your entire workforce and all their technology in one place. Onboard new employees in 5 minutes, automatically sync payroll and benefits across apps, and get everyone up-to-date on their compliance training. See how other companies have benefited from Rippling:
"Rippling is used for extending offers, running a background check and drug screen processes for pre-hire, onboarding information, and talent management for current employees - a whole HRIS. As our company has grown 4x in the last year, it was instrumental in helping us manage the People side of this growth.
3. Namely HR
At Namely, we believe that work should be a place where you can build a career and a life. We work hard to make sure Namely is a place that people love.
And we’re in it for the long-haul. Why? Because we know that when people love their jobs, they do their best work. We also know that when they do their best work, our customers succeed.
Our Story. We started Namely because we wanted to bring the power of modern HR technology to growing companies around the world.
We knew there had to be a better way to use technology as an enabler for growth, not just a tool for administrative processes. Today, our all-in-one HR platform is used by companies with 50 to 5,000 employees across all industries.
Namely Managed Services helps our customers become more effective by efficiently managing every aspect of HR for them — from payroll and benefits to HRIS and compliance. We’ve also partnered with leading industry experts, so their clients can use Namely’s platform for their business needs.*
Features
From posting your openings to finding the best candidates, Namely has you covered. Onboarding Make an impression with our employee onboarding process and start off on the right foot. Performance Management
We make it easy for you to manage performance reviews, goals, and more. Benefits You’ll never have to worry about open enrollment again with our benefits management software.
Reports & Analytics With Namely, you can easily track and analyze your data in real-time.
Pros
Namely HR Pros are experts in HR and technology. They can help you choose the right Namely plan, optimize your use of Namely’s tools, or even help with configuration. Find an HR Pro Meet our HR Pros.
Namely is an HR, payroll, benefits and talent management platform that was launched in 2012.
4. Paycor HR
Paycor HR is a secure, online tool that puts powerful information right at your fingertips. From anywhere. At any time. And it’s easy to use.
Just log in to Paycor HR and you’ll find everything you need to manage your benefits, view your paystub, access important company information and stay connected with Paycor HR resources. Knowledge is power.
Let Paycor HR keep you up to date on all your work-related information so you can focus your energy on the things that matter most — like enjoying your day! Paycor HR was founded in 1990. Since then, we’ve been dedicated to helping businesses thrive by providing the most effective and efficient HR, employment screening, payroll and talent management tools available.
We’re passionate about our work because we understand how important it is to the people who use our services. Our customers are more than just a number; they’re people who want to focus on growing their business, not managing their HR software.
Paycor HR is designed to help you deliver benefits, stay compliant and manage your workforce. Our service is packed with features and tools to help you build a better business.
Features
As a business owner, you wear many hats. When it comes to Human Resources, we help take one off your plate.
Paycor can help you streamline the complex administrative processes of recruiting, hiring, and onboarding so you have more time to focus on what’s important — growing your business.
Recruitment & Onboarding Streamline applications with our online portal and easily manage candidates from anywhere. Set up automated notifications that let applicants know when they’ve been accepted or rejected.
Once they’re hired, use our employee onboarding tools to set up new hires for success. Timekeeping We make it easy for employees to enter their hours and managers to approve them. Give your team access to a variety of time-off request types and set up alerts when balances run low.
Then track everything in easily customizable reports that integrate seamlessly with payroll processing. Performance Management Reviews shouldn’t be left until the last minute — give managers and employees a way to collaborate on goals throughout the year.
Use our performance management tools to identify strengths and weaknesses in your organization, tie performance back to compensation, and track progress toward achieving company goals.
Pros
Paycor HR Pros is a dedicated, tech-savvy team of HR experts that can serve as your company’s “go-to” for all things people and culture. Our services include: HR Advice Line – unlimited phone and email access to our team Policies and Procedures – customized documentation aligned with state and federal laws employee Handbook – an engaging, user-friendly handbook to set the tone for your culture
Vendor Management – recommendations from our network of best-in-class vendors Payroll Assistance – online support for timesheet entry, pay changes, and more
Paycor creates Human Capital Management (HCM) software for leaders who want to make a difference.
5. BambooHR
BambooHR is a leading online HR software solution for small and medium businesses that frees them from the tedious tasks of HR, so they can focus on people. We were the first to build an HRIS specifically for small and medium businesses, and our innovative approach has turned us into a consumerized SaaS leader.
BambooHR’s Human Resource Information System (HRIS) features save time by automating time-consuming tasks like employee onboarding, offboarding, PTO tracking, performance reviews and more. With intuitive reports and easy-to-use tools, BambooHR provides the information leaders need to make strategic personnel decisions.
And with our convenient mobile app, employees can access their data anytime, anywhere We have over 6,000 customers in more than 100 countries around the world. With offices in Lindon, Utah and Krakow, Poland We are currently looking for a stellar Web Developer to join our team! The ideal candidate will be responsible for the development of front-end web applications using HTML5/JavaScript (AngularJS).
This developer must have a strong understanding of web application design principles and a strong sense of visual design aesthetics.
Features
BambooHR’s HR software gives you the time and insights to focus on what matters most. People First BambooHR organizes all of your employee information in one secure location and gives people the tools they need to manage their own information, careers, benefits, and time off.
Self-Service & Mobile-Friendly Employees can view their profile, request time off, and access corporate documents from any device—even a smartphone—24/7.
Time-Savers for Managers Approvals and notifications are automated so managers can focus on strategic work. Analytics and reporting tools allow you to make better decisions with data.
Integrations & Partnerships You Love BambooHR partners with industry leaders like Gusto, Namely, Zenefits, and more than 50 others to give you the best HR software experience possible.
Pros
BambooHR Pros BambooHR Pros BambooHR is designed to make HR work better for small and medium-sized businesses. Highly Scalable All your employee data in one place. And it’s easy to share that with the other apps you use to run your business.
Online Employee Directory. Everything you need to know about your employees is at your fingertips.
Customizable Job Application Form. A built-in form builder makes it easy to create a custom application form for your company.
Employee Self-Service Portal. Empower employees by giving them access to information about their work history, benefits, and time off. Real Time Reports & Analytics Accessible from any desktop or mobile device, our reports and analytics will help you make better decisions about your people.
BambooHR brings a modern approach to hiring, with applicant tracking tools that improve every stage of hiring from applications to offer letters.
6. ADP
ADP is a company that offers human resources and payroll outsourcing and technology consulting services. ADP was founded in 1949 by Henry Taub as Automatic Payrolls Inc.
The company began using punched card machines to calculate payrolls by hand. As business grew, the company acquired competitors including Daltronics Computers, which of the time was one of the world’s largest computer firms.
In 1954, the company marketed its first general purpose electronic computer built specifically for processing payrolls, called ADP-1. In 1958, ADP introduced its first magnetic tape units and in 1960, ADP introduced its first data communications system.
In 1961, the company became listed on the American Stock Exchange and in 1963 it moved its corporate headquarters to Roseland, New Jersey. In 1966, ADP opened its first international office in Montreal, Canada.
In 1969, ADP moved into a new 11-story building in Roseland (headquarters until 2006). In 1971, the company launched TelePayroll Plus – an automated telephone payroll reporting service – and in 1973 it launched National Payment Center Services (NPCS) – an automated bank account transfer payment service for national employers with branch offices spread out over several states.
In 1974, George W Lenz succeeded Henry
Features
Accounting Integration ADP payroll integration with popular accounting solutions.
Payroll Processing. We help you deliver accurate and timely payroll for your employees.
HR Management. All the HR tools you need to manage your workforce and keep them engaged.
Reporting & Analytics. We provide you with the insights you need to make informed business decisions. Mobile Solutions
Pros
ADP Pros ADP Pros: Payroll Experts HR Advisors Tax Experts 401(k) Advisors
ADP iHCM 2 is a cloud-based platform that simplifies payroll and HR management in one scalable, compliant solution. Accessible from any device. Easy to implement and cost-efficient, ADP iHCM 2 allows you to manage your company's payroll and employee time, training, talent and recruitment with ease.
7. Workday
I don’t know if there is an actual definition of “workday.” If you think about it, it can mean different things to different people.
For some, a workday starts when they wake up. They are on the clock from the moment their feet hit the floor. For others, a workday doesn’t start until they get out of bed, take a shower and maybe have something to eat.
And for some, a workday doesn’t start until they get to work! Everyone has their own definition of what a “workday” is and what it means to them. Workday is a web-based, Software as a Service (SaaS) solution that delivers HCM, financial management, and payroll applications designed for global businesses and organizations.
Workday is highly configurable to support the business processes of organizations in all industries. The solution offers real-time analytics and reporting, and the ability to create custom reports and dashboards.
Workday uses an Enterprise Service Bus (ESB) that allows customers to integrate Workday with existing systems including other human capital management (HCM) systems, payroll systems, customer relationship management (CRM) systems, or enterprise resource planning (ERP) systems.
Features
The Workday features include:
Human capital management (HCM): Manages employee data and other HR information including employment details and tax information. It also contains workforce planning tools that allow managers to forecast workforce requirements based on resource availability and business goals.
The solution also has an onboarding tool to quickly integrate new employees into the organization. Payroll and compensation: Tracks work hours for payroll purposes, manage compensation, commissions, and bonuses for employees, calculates taxes, and performs tax reporting for businesses with multiple locations in different countries.
It also has a self-service portal for employees to view their paychecks, vacation days, or any other relevant information. Time tracking: Enables managers to better track employee work hours as well as overtime or absences due to sickness or vacation time.
Employees can log their time through the web browser or mobile device app while they’re away from their desks. This can be done directly on the calendar by clicking on each day or setting up the times.
Pros
Workday Pros (WDPros) is a veteran-owned and operated, small business with 10+ years of successful experience in Workday HCM, Recruiting, and Payroll. Our team of subject matter experts has developed proven methodologies to ensure you receive a professional, cost-effective and timely solution.
We are the perfect size to address the needs of all our clients regardless of their business size, industry or location. WDPros is an authorized Workday Partner that provides a full range of services to help your organization realize the benefits of your Workday investment.
Workday ERP is a software system used for planning in areas such as human capital management (HCM), professional services automation, project management, finance, analytics as well as professional services automation.28-Jan-2022
8. Zenefits
It’s been a tough week for Zenefits, and potentially for human resources software more broadly. The San Francisco-based startup is under fire for alleged regulatory violations — namely that the company allowed unlicensed brokers to sell health insurance policies to customers.
The allegations were first reported by BuzzFeed News on Monday. The company has also been weathering an executive shakeup in recent months, with several high-profile exits, including the CEO and COO, who stepped down in February following a controversial internal memo about “cleaning up our house.”
Amid all of this, Zenefits is also restructuring: The company laid off 250 staffers last month and shuttered its Phoenix office as it moves away from selling health insurance to focus on building out its broader benefits package (which includes things like payroll services). Zenefits was born out of a need to simplify HR processes for small businesses.
The products are targeted at companies with less than 100 employees, which typically have anywhere between one and three people managing HR-related tasks like payroll and compliance issues, said Kathleen Utecht, Zenefits’ vice president of product management.
Features
Zenefits has a strong core product, and we’re constantly adding new features. Here are a few of our favorites.
Payroll and Benefits – Run your payroll automatically, and get the same great benefits for your employees as you do for yourself. HR Software – Offer your company PTO tracking, employee onboarding and even 401(k) management.
Compliance – Zenefits will keep you in compliance with state laws like California’s paid sick leave law. Mobile App – You can take care of business on the go with Zenefits’ mobile app.
Pros
Zenefits Pros
Zenefits has a lot of features built in that make the platform a great choice for small businesses. Here are some of our favorites:
Free HRIS and Payroll Software
Zenefits is unique in that it offers a free all-in-one HRIS, including payroll. With Zenefits, you can manage all your HR needs from one place, with no hassle and no additional cost.
Online Onboarding
When you hire new employees, you can use Zenefits to send them online paperwork to fill out before their first day. That way, you can be sure everything is filled out correctly and fully before the employee ever steps foot in your office.
Time Off Management
Zenefits makes time off tracking easy. Employees can request time off from anywhere using their mobile app, and you can approve or deny requests straight from your dashboard.
With Zenefits’ time off management system, you’ll never again have an employee show up when they said they’d be gone. Employee Self-Service Portal With Zenefits’ self-service portal, employees can access all their important documents and information in one place. They can also request time off, clock in and out, review pay stubs, see their benefits
Zenefits has all the HR tools that make managing your people easy, from streamlined onboarding and easy PTO tracking to org charts, performance reviews, and so much more. Employee info automatically flows to Benefits, where they can select and manage their own plans.
9. UKG Pro
UKG Pro (Ultimate Kronos Group) is a leading provider of HCM solutions. The company, formerly known as Kronos Incorporated, has been in business for more than 40 years and serves clients in industries ranging from retail to healthcare.
Its solutions suite includes workforce management, HR and benefits, payroll, talent management and timekeeping. UKG Pro is recognized by Gartner as a market leader in both the cloud core human resources systems of record and cloud HCM suites markets.
Gartner ranks UKG Pro as the highest-scoring vendor in the “ability to execute” category of its Magic Quadrant for Cloud Core Human Resource Systems of Record. UKG Pro offers comprehensive solutions that enable users to manage talent acquisition and onboarding, workforce scheduling, time and attendance tracking, compensation planning, and administration, performance management, learning management and more.
It also provides managers with tools for approving or rejecting shift changes or employee leave requests. UKG Pro’s HR platform helps users manage employee data from hire to retire.
Features
UKG Pro (formerly UltiPro) is a cloud-based payroll and human capital management solution for large enterprises. It offers various modules such as HR, talent, benefits and payroll.
UKG Pro Features. Core HR Management. Payroll Management. Compensation Management.
Taxation Management. Performance Management. Recruitment Management. Onboarding/Offboarding Management.
Workflow/Approval Management
Pros
UKG Pro Pros is a team that has been using and supporting the UltiPro HCM suite for 10+ years, and we believe that it’s the best product on the market. We are passionate about helping our customers make the most of UltiPro so they can stay focused on running their businesses.
Our team includes seasoned experts in project management, implementation, configuration, training, report writing and more. We have a wide variety of skill sets to help our clients tackle just about anything.
UKG Pro™ is a powerful, global human capital management (HCM) solution. Transform your business with a connected global workforce experience delivered through resilient and mindful HR technology.
10. Sapling
Sapling is a company that provides HR software. We believe that the one thing that underpins all of our work and our offerings is really about improving the employee experience.
And we’ve seen firsthand how the employee experience has been fundamentally changed by technology, but also in a pretty positive way. You know, you take a look at when I started at Sapling two years ago and what it was like to onboard an employee.
It was very manual, it was very complex, and it took a lot of time. We’ve now fundamentally changed that process so that somebody can get started on day one with Sapling, essentially from anywhere in the world, on any device and be able to onboard themselves.
The tools that we have are very new, but it’s really about designing around the needs of employees. And for us, that means using product design as a means to add humanity back into HR technology.
Sapling has been a game changer for us. It’s like having a HR person on our team — but for less than the price of one. Even better, the technology is so easy to use that it requires minimal effort on our end.
Features
Sapling brings the best of modern HR technology to small companies, to help them hire and onboard amazing people. Here’s how: A central place for people data.
For the first time, you can store all your employee information in one place — including the things you don’t have to record on paper. Automated paperwork. Sapling automates all your new-hire paperwork, so you can skip the frustrating manual process, and get back to what you do best — running your company.
Easy compliance reminders. Don’t stress about compliance deadlines anymore — Sapling will keep track of everything and remind you when something needs doing. An intuitive experience that anyone can use. We’ve designed Sapling to be really simple and intuitive, with a beautiful interface that looks great on any device.
Pros
Sapling Pros:
- Easy to use. Forget about stuffing all your time off into one PTO bank; with Sapling, you can have unlimited PTO types and policies, so you can create different approaches for different teams or even individual employees.
- Or, if you want to keep it simple,you can use our defaults! Organized. No more paper PTO requests — Sapling brings the process online, so all your PTO requests are organized in one place and easy to see at a glance.
- Time savers. Since everything is online, your manager will be able to approve or reject PTO requests right in Sapling with a few clicks — no emails back and forth necessary!
Sapling is a cloud-based human resource (HR) management solution designed to assist in employee onboarding and managing HR operations.
What Are HRIS Systems?
These days, most businesses – big or small – rely on some form of Human Resource Information System (HRIS) to help them manage employees. These powerful software solutions can perform many important tasks, from keeping track of employee data to processing payroll to managing benefits and taxes.
But what exactly is an HRIS system and how does it work? We’ve put together this guide to answer some of the most common questions about HRIS systems. We’ll cover: What Are HRIS Systems? Why Do You Need an HRIS System? What Can HRIS Systems Do? How Do They Work? What Are the Different Types of HRIS Systems? How Much Does an HRIS System Cost?
It’s important to understand that HRIS systems and human capital management systems (HCM) are in fact the same thing. The main difference is that HRIS systems may have fewer capabilities, such as recruitment and employee engagement, than HCM systems.
As the term “human capital management” has become more widely used, many HRIS vendors have decided to drop their old names. HRIS systems can be installed on the premises or accessed over the cloud, and they may offer a combination of both deployment methods.
What Are The Advantages Of Using HRIS Systems?
Below are some advantages of using HRIS Systems:
1) Reduced Costs. This is the most obvious reason to implement an HRIS system in your company. It can save you a lot of money by reducing administrative work and allowing employees to handle some tasks themselves.
The less time you spend on administrative tasks, the more you can focus on other important business activities.
2) Improved Decision-Making.
An HRIS system helps you store key information about your employees, organized and easily accessible. If you want to make better decisions about employee salary, benefits, etc., all the necessary information will be right at your fingertips.
You can also use this data to evaluate past decisions and see how they worked out in the long run.
3) Better Communication and Collaboration With Employees. Today’s workforce is made up of many different generations, each with unique communication preferences.
An HRIS system allows you to communicate with employees in many ways, from email to text messages, so that everyone gets the information they need regardless of age or lifestyle preferences.
It also makes it easier for employees to collaborate with each other because all data is shared through one system instead of being stored in separate locations.
4) Enhanced Employee Retention and Recruitment Efforts.
1. Advantages Of Using HRIS Systems Better Organization
While there are several types of HRIS, they all share a similar focus: helping you organize and streamline your employee data.
Efficiently organizing, storing, and using your employee data can improve everything from payroll to benefits. While using HRIS systems can be an investment, they can save companies money in the long run by reducing mistakes and saving time.
There are many advantages to using HRIS systems, but these five are among the most important: Better organization When it comes to managing employees, it’s easy to get overwhelmed with piles of paper work and mountains of emails. That’s where an HRIS comes in handy.
HRIS platforms gather all your employee data, from their job applications and resumes to their W4 forms and time cards. This way all the information related to your employees is stored in one place rather than scattered across files and folders or hidden in email chains.
A good HRIS system makes it easy for anyone in your company to find the information they need about an employee quickly and easily.
2. Advantages Of Using HRIS Systems Enhanced Compliance
Advantages Of Using HRIS Systems – Enhanced Compliance The U.S. Department of Labor requires all companies to keep accurate and detailed employee records. The Fair Labor Standards Act, the Employee Retirement Income Security Act, the Americans with Disabilities Act and countless other federal regulations have specific requirements for employee records.
Failure to comply with these laws can result in fines and lawsuits that can cripple a business. A human resources information system can help ensure that your company remains in compliance with federal regulations by automatically flagging potential issues and prompting you to correct them.
For example, an HRIS system may issue an alert when an employee’s work hours exceed the maximum number of hours permitted during a pay period or when an employee’s disability insurance premiums haven’t been deducted correctly. Because most human resources software is developed by third-party vendors rather than by individual businesses, it is more likely to be compliant with federal regulations than something you develop on your own.
This is because it has been tested by many users and its developers have had access to a wider range of knowledge about regulatory changes and compliance issues.
3. Advantages Of Using HRIS Systems Saved Time
There are plenty of benefits to implementing an HRIS system. Here are just a few advantages of using HRIS systems: Saved time.
If the system is used correctly, it can save your company a ton of time. Everything from payroll to attendance tracking can be done with a few clicks of the mouse.
This can free up more time for employees to complete important tasks and increase productivity. More accurate data. An HRIS system allows you to store all employee data in one place, which means less chance for errors.
Information is entered once and stored in the database rather than being re-entered every time it’s needed. Employees no longer have to manually input attendance or vacation days, making information more accurate and easier to access.
Improved efficiency. In today’s fast-paced business world, efficiency is key. With an HRIS system, employees can search for information quickly instead of wasting time looking through different files or documents for what they need.
It also eliminates the need for multiple versions of the same document throughout multiple departments and locations which increases productivity. Reduced costs associated with processing employee information manually such as paper costs (purchase of supplies) and postage costs (mailing out checks).
4. Advantages Of Using HRIS Systems Strategic HR Management
A human resources information system (HRIS) is a type of technology used to acquire, store, manipulate, analyze, retrieve and distribute information related to an organization’s human resources department. It is software that helps in managing the information related to the employees of an organization.
The management of this data becomes easier with the help of this software. It takes care of all the things required for managing human resource management.
It makes the HR department more productive as it increases their efficiency. It provides a single database that can be accessed by other departments like accounting and finance as well as employees and managers.
It has a wide range of advantages including: 1-Automation of HR processes: An HRIS system automates most of the processes related to human resource management like recruitment, payroll, training, appraisals etc. This automation reduces the work load on HR personnel and thus allows them to focus on other tasks like employee development etc.
2-Improves accuracy: A human resource information system is a software that is programmed in such a way that it reduces the possibility of an error in its output data. Thus, it improves the accuracy of data which helps in making better decisions.
5. Advantages Of Using HRIS Systems Enhanced Employee Experience
There’s no doubt that HRIS systems have changed the way HR professionals do their job. In fact, the WorldatWork 2018 survey on HRIS adoption found that 96% of respondents were already using them.
This figure is a testament to how these tools have become integral to any company’s operations. But like any other technology, HRIS systems come in different shapes and sizes.
Some focus on automating processes, while others are designed for more advanced workforce analytics. As an HR professional, you need to make sure that you’re getting the best out of your current HRIS system or choose one that best fits your company’s needs.
Here’s a list of advantages you can get from using an HRIS system: Automated Hiring and Onboarding Processes HRIS systems can automate your hiring and onboarding process by automating background checks and other HR-related tasks. This allows HR professionals to get rid of the manual paperwork involved in these tasks, making it easier to hire employees while saving time and money in the process.
Streamlined Record Keeping Processes Another benefit of using an HRIS system is that it reduces the amount of paperwork needed to manage employee records while at the same time providing users with instant access to those records.
HRIS Systems – Frequently Asked Questions
HRIS systems cover a lot of ground, so there are a lot of questions about them. Here are some of the most frequently asked questions about HRIS systems.
What is an HRIS system?
HRIS stands for Human Resources Information System. An HRIS system is a tool that can help you manage everything related to your human resources.
It helps you manage everything from payroll and benefits to recruiting and applicant tracking. What can an HRIS do? An HRIS can help you manage everything related to your human resources, including: Payroll management, Benefits administration, Leave management, Employee training and development, Staff evaluation and appraisal, Employee self-service portal, Applicant tracking system (ATS) Who does an HRIS benefit?
An HRIS benefits both employers and employees. Employers can use the system to manage employee data, monitor performance, train staff, develop talent, reduce administrative costs, and streamline processes.
Employees can use it for self-service functions like vacation requests, benefits enrollment/updates, or personal information updates. How much does an HRIS cost? The cost of an HRIS varies based on what features you need (e.g., payroll management vs. applicant tracking), how many employees you have,
1. Who Is An HRIS Analyst?
The HRIS Analyst is responsible for managing all aspects of human resources information systems. In addition to being the first point of contact for employee questions regarding the HRIS, benefits, and payroll software, the HRIS Analyst is also responsible for system administration and maintenance, as well as reporting and data analysis.
The position will work closely with employees at all levels of the organization to ensure data integrity and provide system support. Some examples of tasks include: Acting as a subject matter expert on all aspects of the HRIS by providing training and support to employees and managers .
Owning the ongoing design, configuration, testing, development, and maintenance of the HRIS. Providing technical support for all modules of our HRIS (UltiPro) including but not limited to payroll, benefits administration, recruitment, performance management, and employee self-service.
Conducting audits to ensure data accuracy in the system Managing integrations between our HRIS and third-party vendors Creating ad hoc reports as needed Assisting with data entry when necessary Identifying areas that can be improved through technology or process enhancements.
2. Is SAP An HRIS Software?
SAP is a multinational software corporation that makes enterprise software to manage business operations and customer relations. SAP has its headquarters is in Walldorf, Baden-Württemberg, Germany.
The company’s best known product is SAP ERP Central Component (ECC) software. It is also known by the name of SAP R/3. SAP stands for “Systems, Applications, and Products in Data Processing”.
The company began in 1972, when five IBM engineers left the company to form their own firm. They took over one of IBM’s products called R/2, which was created for mainframe computers. They then developed their own software called R/3, which was released in 1992.
With R/3, the software could be used with multiple platforms and databases. SAP ERP Central Component (ECC) was released in 2003. Since then, SAP has acquired many other companies to help expand its offerings and develop new technology.
This includes SuccessFactors (in 2012), Ariba (in 2012), Concur Technologies (in 2014), and Fieldglass (in 2014). In 2016, SAP had 85 million users in 180 countries around the world.
3. How Many Employees Can Be Managed By An HRIS?
Small businesses often overlook the need for a Human Resources Information System (HRIS) because they assume they’re too small. In reality, there are many solutions available that are geared specifically toward smaller businesses.
If you have more than five employees, then you need an HRIS. A recent SHRM survey found that two-thirds of employers consider talent management and HR information systems to be “extremely important” to the overall success of their business.
The most important reasons for using a HRIS include: Less Paperwork and More Automation – By using a HRIS, you can increase productivity by automating administrative tasks and reducing paperwork. Store and Access Everything in One Place – Smaller companies tend to use multiple software programs to manage different aspects of their business.
An HRIS will allow you to store everything in one convenient location. You won’t have to search through emails or piles of paperwork trying to find employee information or company policies.
This is also helpful when it comes time for audits because everything is easy to access from one place. Performance Management – An HRIS allows your supervisors to manage performance and identify areas for improvement with goal tracking, performance reviews, and employee self-assessments.
4. Why Are HRIS Tools Important For Any Business?
It is a set of software tools that help in managing and streamlining several human resource related processes.
These systems are helpful in increasing employee productivity while reducing the time and money it takes to manage the HR department. Here are some other benefits of using an HRIS system: Streamline processes
An HRIS system streamlines many important tasks like payroll processing, employee onboarding, compliance management, and much more. This helps in earning more revenue and cutting down on the cost of manual processing.
Reduce redundancy
HRIS systems can significantly reduce redundancy by helping you eliminate paper-based record keeping and automating most processes. For example, you can use an applicant tracking system or an attendance tracker to automate the process of tracking candidates or employees.
This also frees up your HR staff’s time to do more productive things. Improve collaboration HRIS software helps improve collaboration between your team members. For example, your employees can use self-service portals to access details about their leaves, benefits, and so on without asking the HR manager each time they need information.
They can also use these portals to apply for leaves or register grievances directly with managers instead of going through the HR department.
5. Is HRIS The Same As HRMS?
A Human Resource Management System is a system that helps in managing the people and the work of a company.
It also automates many of the human resource functions like keeping track of employees data, such as attendance, holidays and pay. The HRMS systems also include payroll and tax management.
There are various modules in HRMS. Each module has its own specific purpose which will help in achieving the overall goals and objectives of the organization.
The main modules that are included in HRMS are: Recruitment Management Module – This helps to track applicants, improve search capability, manage interview schedules and offer letters etc.
Payroll Management Module – This module helps in automating the payroll process from salary calculation to final disbursement with all statutory requirements taken care of.
Employee Self Service Module – This module allows for easy access to employee information by employees themselves. Employees can view their attendance records, apply for leave, view their payslips etc.
HR Software
For HR teams, one of the greatest challenges is managing various HR processes, from the hiring process to employee lifecycle management.
These different HR processes demand a robust human resources management system that can automate HR processes and offer a wide range of HR functions, enhancing employee engagement and performance.
With the best HR software, HR leaders can effectively manage employee performance while streamlining core HR processes and functions.
A complete HR solution offers a wide range of features, including a comprehensive employee database, time tracking capabilities, and compensation management.
Such a human resource information system (HRIS) can aid in workforce planning and management, helping HR administrators optimize their core HR functions.
By creating custom HR processes, HR teams can tailor their HRIS software to meet their specific needs.
Many HR software solutions integrate seamlessly with existing systems, ensuring a smooth transition for all HR teams.
An essential part of HR management software is its ability to handle employee scheduling and payroll and benefits administration. By automating these core HR processes, HR teams can focus more on strategic tasks, thus driving employee performance.
Such HRIS software often includes employee self-service features, enabling employees to manage their personal data, further relieving the workload of HR teams.
One of the best HRIS software available today is Workday Peakon Employee Voice. This platform provides HR teams with valuable HR data, helping them understand their employees better and manage employee performance more effectively.
The software also offers a free trial, allowing potential users to test its features before committing fully.
However, an effective HR solution is not complete without a strong customer support system. With round-the-clock customer support, HR teams can resolve any software issues promptly, ensuring minimal disruption to their HR functions. This high level of customer support is especially important during the implementation of new HR software solutions.
HR Processes
To manage documentation, HR management tools also include document management features, enhancing the efficiency of HR processes. They also cater to other aspects like time and attendance, which is critical in any employee management.
Today’s HR teams need a powerful HRIS software solution that can manage everything from time tracking to employee performance and engagement.
With cloud-based HR software, job postings, learning management systems, and even a free trial on offer, managing HR processes has never been easier.
With such powerful tools at their disposal, HR teams can now focus on what they do best: nurturing and developing their workforce.
In the modern corporate landscape, efficient management of human resources is pivotal for business success.
Central to this is the role of human resource information systems (HRIS). These systems, such as employee databases and time tracking software, empower HR departments with robust management tools needed to streamline operations.
An HRIS typically encompasses various functionalities, including workforce management, performance management software, and document management, all designed to effectively manage the entire employee life cycle.
This means HR administrators can handle everything from recruitment, onboarding, performance appraisals, time and attendance tracking, all the way to offboarding, within a single system.
One of the critical components of an HRIS is an employee database. A well-organized employee database serves as the foundation for many HR tasks.
It holds valuable data about the workforce, such as contact information, employment history, payroll data, and more, enabling the HR team to make data-driven decisions.
Another vital feature of human resource information systems is time tracking. Time tracking tools allow for precise recording of employees’ work hours, helping ensure fair compensation and fostering productivity.
When combined with comprehensive workforce management features, these tools can significantly enhance workforce planning and scheduling.
Performance management software, embedded within many HRIS, helps facilitate regular employee evaluations, set and track goals, and identify training needs.
Some HRIS even integrate with a learning management system (LMS) to provide a seamless training and development experience for employees.
Most HRIS offer a free trial, giving potential users an opportunity to evaluate the system’s suitability for their organization. It allows HR teams to explore different features and ascertain how well they align with their operational needs.
One aspect that is often overlooked when selecting an HRIS, but is no less critical, is customer support. Excellent customer support is crucial for the smooth operation of an HRIS. After all, no system is entirely immune to glitches or user errors.
Having responsive and helpful customer support ensures that any technical issues are promptly resolved, minimizing potential disruptions to HR operations.
Human resource information systems serve as comprehensive management tools for HR departments.
By providing an integrated platform for tasks such as document management, time and attendance tracking, and performance management, they can significantly simplify the roles of HR administrators, freeing up their time to focus on strategic tasks. They ultimately serve as valuable allies to any HR team.
Best HRIS Systems – Summary
The best HRIS systems can be incredibly powerful tools for companies of any size. However, finding the right solution will depend on your needs, budget and industry.
We’ve put together a comprehensive list of the top human resource software solutions to help you get started!
The top HRIS systems have been reviewed in detail and have been broken down into five essential categories: Benefits Administration, Payroll Administration, Recruitment Software, Onboarding Software, and Employee Self-Service.
If you’re looking for a robust HRIS system with payroll functionality, then our top recommendation is Gusto. It has everything you need including payroll processing, tax filing and benefits administration.
If you’re looking for a simple and affordable solution that has payroll functionality then we recommend SurePayroll by Paychex. It’s easy to use and there are no extra fees or contract requirements.
In addition, it offers both hourly and salary payroll processing options so it has something for everyone!
If you want an HRIS system that offers all of these features plus more then we recommend Workday because they offer employment law compliance services in addition to their other products like recruitment software or onboarding software as well as employee self-service tools like time tracking software or expense.
