A call sheet is a printed schedule of the day’s activities, including their crew and cast members, scenes to be shot and other pertinent information. Call sheets are distributed on set before each shooting day. It is also known as a call sheet.

Call sheets are one of the most important tools for filmmakers. If you’re unfamiliar with what they do, here’s a quick primer on call sheets, how they’re made and why they’re so useful.

Setting Up A Call Sheet For Success

What Is A call sheet?

A call sheet is a schedule of the actors’ and key cast members’ calls – that is, their times at the studio when they are working.

It is usually distributed before the shoot begins to ensure that all actors and cast members arrive at the right time. This saves time, as well as helping to ensure that people are not left waiting on set while they’re meant to be working.

The call times listed on a call sheet are only for those actors whose presence is required for filming; those who only need to appear in an off-camera capacity (such as stand-ins) will not be included.

The call sheet also includes brief notes about each actor’s scene for that day, ensuring that everyone knows exactly what they need to do.

Call sheets will often list any special requirements for the day’s shoot, such as travel arrangements if the location is some distance away from the studio.



What Are Call Sheets In Filmmaking?

Generally, a call sheet is a list ofessential elements that need to be assembled for a production. Call sheets are essential tools in any kind of filmmaking, and they help filmmakers, crew members and assistants stay on top of all the many details involved in making movies.

Usually, the director or producer creates call sheets. Sometimes, they’re created by someone in the production office or by the unit production manager (UPM), if there is one on set. The UPM is an assistant to the producer and helps manage production details such as scheduling and budgeting.

Are these schedules sent over email? No, because email can’t be trusted to get through to everyone in time for them to prepare for that day’s shoot. Instead, these schedules are handed out on paper, usually.

Tasks associated with creating call sheets can vary depending on the size of the film crew and the demands of the project. However, there are several standard items that are included in most call sheets. These include:


The cast of a film typically includes actors and actresses starring in the production. Sometimes extras will be listed as well, particularly if their roles demand close-up shots or body doubles. Crew members may also be listed as cast members if their work is expected to be featured prominently within the finished film.



A list of all crew personnel who will be participating in the shoot is an important part of any call sheet. The list includes each individual’s name or title and his or her specific role within the project. It may also include contact information for each crew member so that he or she can be easily reached during production when necessary.


Everyone working on the project needs to know how many people are expected to be on set at.

Manage Contacts Call Sheets In Filmmaking?

Manage Contacts Call Sheets In Filmmaking?

Managing contacts call sheets in filmmaking is something that every filmmaker has to do on some level. It’s not just important for the actual production but also for any kind of pre-production or post-production work you might have to do (like calling people to interview them, finding out who owns the rights to a certain song, etc.)

Here are some things to keep in mind when managing contacts call sheets in filmmaking:

Keep it simple: Sometimes filmmakers try to make their contact sheets way too complicated. A lot of them will list all sorts of different categories, like if someone is a ‘friend,’ or if they’re from ‘the industry,’ etc.

Don’t get carried away with this. Keep it simple, and only use one column – name only! The point of a contact sheet is so that you can find phone numbers quickly – not so that you can figure out what category someone fits into.

Write everything in pencil: This may seem like an obvious point, but it’s worth pointing out since people often forget about it. If you write down the wrong number by accident, you can always erase it and rewrite it correctly.


Filmmakers always work with a number of contacts to carry out their projects. They need to plan with these contacts, schedule their shoots and run through the details of each project so it’s important to know the right way to manage your contacts call sheets and avoid being disorganized.


In filmmaking, the first thing you need to do is create a list of everyone you’re working with. You should include the production company, director, producer, cast, crew and other relevant parties involved in the making of a movie or commercial.


You should also include your own name on this list as well as your contact details to be able to reach you at any time.

Once you have created this list, write down all the contacts in a single sheet for easy reference. This sheet should contain all important information about the people that you’re working with including their names and phone numbers as well as their email addresses and any other relevant information about them such as what department they are part of.

As you continue your project, update the contact sheet accordingly. If an actor’s number or email address changes or if a crew member leaves the project or someone else joins it, make sure that their details are updated on this sheet so that you can easily reach them at any time during your filmmaking process.

How To Make A Call Sheet In Filmmaking?

Making a call sheet as a filmmaker can be tricky. Since you are the one making the film, you might not know what resources you will need to make it. You may be an independent filmmaker, in which case you would need to do most of the work yourself or with other members of your crew.

You will also need to delegate some tasks in order to complete the project.

Tasks that need delegation include:

Script Supervisor – This person will record each shot and cut of the movie so that everyone knows what shot is being taken and where scenes are supposed to go when editing the film together. Sometimes they use a clapperboard, which is a device that records the day’s information.

Camera Operator / Director Of Photography – This person operates the camera and aims it at each scene. They have several responsibilities including lighting, framing shots, and advancing the film through each take. The DP is also responsible for choosing camera lenses and filters for any effects used in filming.

Gaffer/Best Boy – This is someone who usually works under the director of photography as a lighting technician and electrician. They are responsible for making sure all of the lights are set up properly when shooting scenes and making sure there are no lights in the shot that could cause distraction.


Filmmaking is one of the most expensive forms of entertainment, and as such, requires a lot of planning. Every shot has to be carefully calculated, storyboards planned and microphones tested beforehand. Being aware of the importance of preparation in filmmaking will help you get that perfect shot.

Description: A call sheet is a list containing the details of people who are involved in movie production. It tells them what they need to do on that day, how they need to do it, and when they need to be there.

A call sheet can vary from film to film, but it generally contains the following information:

The date and time for each scene

The name of each actor

Any props or costumes needed for the scene

The names of everyone present on set

The names of any crew members not directly involved in filming (for example, the boom operator)

A brief description of the plot point being filmed (this should be less than ten lines)

An indication if any filming permits are required.

What Are Some Different Types Of Production Call Sheets?

Production call sheets are documents that the crew uses during the production of a film and television show. They are part of the pre-production process and contain information about the cast, crew, and location. They also include details about what to bring to set and what to expect when they get there.

Production Call Sheets can be used by all members of the crew, including producers, directors, talent, costume designers, prop people, and others. They’re usually handed out at cast and crew call times.

There are five main types of Production Call Sheets:

Cast & Crew Call Sheet – This sheet is used by Artist Services or Casting departments to notify their talent of the start time for their workday on set. It usually includes the address where they will be filming, a map of how to get there from the studio complex or hotel if necessary, contact information for any key personnel on set that day and any special instructions for that day’s work (such as details about wardrobe).

Continuity Production Call Sheet – This sheet is used by Continuity Directors to keep track of all the elements in a scene from shot to shot. The Continuity Director keeps track of costumes, make-up changes and prop placement from one shot to another so that all.

Tasks are often color-coded to make them easier to read. For example, if you have an actor arriving on set at 7 a.m., you might mark “actor arrival” in red ink or highlight it on the call sheet. The first scheduled shot of the day might be marked in blue, while a secondary shot or sequence might be marked in purple. This makes it quick and easy to spot which shots need to happen first so they don’t get bumped by another task later on in the day.

There are many different types of call sheets you may encounter during your career as a film professional, but there are some general categories that most fall into.The One-Page Call Sheet

The one-page call sheet is exactly what it sounds like — everything that needs to happen for a single day of production, printed on one page.


What Are Some Call Sheet Mistakes In Filmmaking?

What Are Some Call Sheet Mistakes  In Filmmaking?

When you’re running a film production, you always want to make sure that you’re running things as smoothly as possible so that you don’t waste any time. You’re probably already aware of the fact that even one mistake can really set you back in this industry, so you’ll want to take extra caution when it comes to things like your call sheets.

Being organized is incredibly important to keeping your film production running smoothly. If there’s no clear communication and organization, then people can start missing days of work and other problems can develop quickly. This is why it’s so important to be extremely careful about your call sheets and what information they contain.

For example, there are quite a few mistakes that can happen with call sheets. The biggest mistake is probably duplicating a call sheet. If two people have access to one copy of the call sheet and they both mistakenly add an actor to the list twice, then you could end up with a lot of confusion on set.

What are some call sheet mistakes in filmmaking?

Call sheets are essential for any production, and in a big-budget film they can be several pages long. The longer the call sheet, the more detailed the planning. It’s distributed to all crew members before they start working and it’s an invaluable tool during production.

Taken together, all of this information helps prevent mistakes and chaos. Many filmmakers find themselves staring at a blank sheet of paper when they need to make a call sheet for their own project, so here’s a quick rundown of what you should consider including on your call sheet so that you can focus on the creative work instead of worrying about logistics.

Call Time/Date: Be sure to include both the call time (when cast/crew members will report to set) and the shooting date (which is usually a day or two later).

Type of Production: Put down whether your shoot is union or non-union, indie or commercial (or even student), if you’re doing a corporate video for a company like Red Bull or if you’re shooting for a charity.

What Are Some Resources To Make Creating And Using Call Sheets Easier?

A call sheet is a document that is given to filming cast and crew members prior to the start of principal photography. It provides information about the production, location and time. On many shows, it also includes instructions on how to report to set, wardrobe and make-up instructions, as well as any other pertinent information related to the shoot.

Trying to create your own call sheets? If you’re trying to create your own call sheets, you might feel like they are hard to do or just too much work. But if you have Google Docs, you already have software that can help you manage your crew’s information and schedule.

Once you have the Google Docs software downloaded on your computer, follow these directions:

Create a spreadsheet with all the information you need for each crew member. In that spreadsheet include:

Name of Crew Member

Contact Information (Phone Number, Email Address)

Roles of Crew Member on Production (Director of Photography, Lighting Technician)

Special Requirements (Food Allergies, Accommodations etc.)

Add this spreadsheet as a tab in your Google Docs file. Then add video production software such as Movie Magic Scheduling or Movie Magic Budgeting to the same file so it becomes.

I get asked this question a lot, so I thought I would respond with a blog post.

This is not intended to be an in-depth guide to creating call sheets, but rather just some helpful resources. Also note that with the advent of digital cameras and photo sharing, call sheets are becoming more about saving time than cost-effective shooting.

However, since I still work at a film production company, I am going to focus on resources for that medium. Call sheets have been around for a long time and continue to evolve with technology.

IMDB has a pretty good page on how to start making your own call sheets. Included are links to downloadable templates and explanations of what should be included on the sheet. One thing that they don’t mention is where you should distribute the call sheet.

At my company, we always used our company’s website as a place to post call sheets, as well as any other relevant information regarding the shoot. The location of the site was listed at the top of the sheet along with contact numbers and email addresses for anyone working on the show.

Each department had its own page (production office, transportation, etc.) and each shoot had its own subpage within that department’s page. If you wanted to find something you could just go to that show.

Crafting The Call Sheet In Filmmaking?

The call sheet is a very important document in the filmmaking process. It acts as both a schedule and a checklist of everything that needs to be done on set, who will be responsible for it, and what time it needs to get done.

It also serves as a way to communicate any changes or information with the cast and crew before they arrive on set. It’s basically an organizer for everyone involved. You can read more about this document here.

Description: The call sheet was created by the director of photography, Walter Wanger, back in 1915. The original call sheets were just lists of the crew members’ names and contact information.

These days, call sheets are much more detailed than just the contact information since they have been used in filmmaking for over 100 years. Many filmmakers use them when prepping for their films and even if you are not working on a project with one you should still keep one yourself to make sure you know exactly what needs to be done before you go into production!

The information on them is broken up into two main sections: the above-the-line crew and the below-the-line crew.

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Spin-off The Call Sheet In Filmmaking?

I’ve been a film producer for more than 10 years, and I’m surprised to say that it’s only recently that I’ve begun to understand the importance of call sheets. A call sheet is an itinerary, usually distributed on set prior to the start of a shoot day.

It’s an invaluable tool for keeping everyone on set organized and on task, and important information about the day’s schedule can sometimes be found nowhere else.

Two weeks ago, I was in charge of producing a shot for a commercial we were shooting at my agency, which means that I was also responsible for making sure that every crew member knew their job as well as when they’d have time to eat lunch.

After researching some call sheet templates online and finding nothing I liked, I decided to create my own based on what has worked best for me over the years.

Spin-off TV shows are all the rage in Hollywood these days, but they’re not all successful. Just ask fans of “Ally McBeal,” “The Lone Gunmen” or “Kristin.” Other attempts at spin-offs have been successful — take the original “Law & Order” and its various spin-offs.

And now comes word that another, the older show has been given the spin-off treatment: “The Office.” According to Variety, NBC is planning a new comedy based on Dwight Schrute (Rainn Wilson) and Jim’s (John Krasinski) Dunder Mifflin paper company jobs.

The premise will be built around Dwight as he becomes manager of the Scranton branch of Dunder Mifflin, which is facing a takeover. Wilson has signed on for the spin-off and will executive produce it along with series creators Greg Daniels and Ben Silverman and fellow exec producers Paul Lieberstein and Gene Stupnitsky.

NBC has made no announcement about the project yet. It is also developing spin-offs of other comedies such as “30 Rock,” “The Office,” “Heroes” and “Parks & Recreation.” NBC also has a pilot in development based on Dan Harmon’s.

Add Contact Information To Call Sheets

Call sheets are an important part of an actor’s work. They contain all the information about a specific job that you need to know for that particular project. This includes the name of the project itself, the producer, director and other members of the crew, as well as your fellow actors if you’re working with a cast.

Trying to remember all this information when you’re at a job interview can be stressful and time-consuming, not to mention embarrassing if you can’t remember even one detail! That’s why it’s important to add contact information to your call sheets so you can take them with you wherever you go.

Use Your Call Sheets As A Contact Database

By creating a database of call sheets on your computer, you’ll have access to all the relevant information for each job that has come in. You can add notes about the work, including any special requirements or directions from the director. This will make it easier for you to prepare for each new role and impress potential employers with your professionalism.

Remember the last time you had to contact a client or potential customer and their phone number was unlisted? Not fun. While it is possible to glean contact information from an email signature, a website, or even LinkedIn, those sources might not be accurate or up to date.

Tailoring the call sheet to each job allows you to include only what you absolutely need but eliminates extraneous information like social media accounts and web addresses. You can also make sure that your contact information is at the top of the page so that nothing gets overlooked as an editor or assistant makes copies for everyone on set.