Planning ahead is a simple concept but it’s not always easy. That’s because the process of filmmaking is a lot more complex than the end result lets on. Shooting a film is filled with challenges, from getting all your actors, crew and equipment to the location to making sure everyone has enough food and water.

And once you’re shooting, you need to be aware of both the big picture and all the small details.

One of the most important parts of this process is planning ahead for your film shoot.

How To Plan A Film Shoot

What Is planning a film shoot?

Planning a film shoot can seem like a monumental task. In fact, the process is a series of smaller steps that, when taken together, help to create the foundation for your production.

While it’s impossible to plan for every possible scenario, planning ahead as much as possible will help you identify any potential issues or conflicts before they arise.

Planning a film or video shoot takes time. Complex productions can take months of planning, while smaller shoots can be planned in just a few days.

However, big or small, every film shoot requires planning to ensure that the production is successful.


You will need to plan ahead and make sure you have everything you need before you start filming. The more detailed your plans are and the better prepared you are, the smoother your shoot will go.

The first step is to get organized and start planning as early as possible. You will need to consider:

  •  Budget for the project.
  •  Equipment needed.
  • Crew. 
  • Locations. 

It’s important to write down all the information relating to your project – this can be done by creating a Production Bible (or Production Log), which is essentially a diary for the project.

This should contain all of your decisions, contacts, images, and paperwork relating to your production in one place so that it can be easily accessed during pre-production or production.

Planning Your Film Shoot

Planning for your film shoot is more than just figuring out what locations you’ll use or which actors you’ll cast.

You need to consider every aspect of your production, such as how long your shoot will take, what equipment you’ll need and how much it will all cost.

The best way to start planning your film shoot is by writing a script (if you’re working on a feature-length movie). If you already have a script, that’s great — now you can start putting together a shooting schedule.

To do this, break down each scene in your script so that you know exactly how long each scene will take to shoot. This will help give you an idea of how long it will take to shoot the entire movie.

Planning a film shoot can either be a very simple process or a complex and involved procedure. The type of film you are making will dictate the amount of planning that is needed for the project. Regardless of what type of film you are making, planning is an important part of completing any successful film project. Here are some tips and tricks to help you plan your next film shoot.

Storyboard Your Film

Storyboarding is quite possibly the best tool in the filmmaker’s arsenal. It is also one of the most important tools to use when planning your next film shoot. A well-crafted storyboard will greatly improve your ability to create a great finished product.

But, what is a storyboard? Essentially, it is just a visual representation of your film. Each scene is drawn with stick figures and notes detailing each shot used in that scene.

Having this visual representation allows you to see the film before it’s made, thus allowing you to edit out scenes that might not work or add more detail to scenes that need more depth.

Storyboarding prevents wasted time and energy by laying out each scene in its entirety before filming begins. Sometimes as filmmakers we get so excited about getting equipment together.

How To Plan A Film Shoot

Anyone who has conducted a film shoot knows that it is a lot of workThe more preparation you do beforehand, the better your results will be. Here are some tips on planning a film shoot so that you can be successful.

Description:The first thing to consider when planning a film shoot is the kind of production you will be doing. Will this be a documentary-style production or will it need to look more like a traditional movie?The answer to this question will help you decide what type of equipment you will need. For example, if you are shooting a documentary-style production, you will only need a few pieces of equipment and no sound person or lighting crew.

You should also decide whether or not you will be using actors for your production. If so, it is important to think about what their schedules might be and when they can participate in your shoot.

Tone:Once you have your script, you’re ready to start planning your shoot. You’ll need to figure out when and where to shoot, who is going to be in the film, how much the budget is and how long the film will be.

Here are the recommendedsteps:

Find a location – You can use any place that matches the description in your script. If you don’t have a specific place in mind, try scouting locations around you before writing your script.

Make a storyboard – A storyboard is an illustration of every shot that you’ll need for your film. It’s helpful because it makes it easier to plan out your filming schedule and also to visualize what you want to capture during filming.

Make a cast list – Now that you know who’s going to be in your film, make a list of their roles and their lines (if they have any). You might want to assign each character a number on your cast list so that they can be referred to specifically while you’re on set.

Decide on wardrobe – Now that you know which characters are going to be in your film, you should decide on their wardrobe. If the characters are about to go into space, for example, then they might wear

Here are some tips to help you create the best possible shoot.

Location/Shooting Date:

Research your location. Use Google Earth to scout locations, but don’t book them until you have visited in person and know that they will work for your filming purposes. Check out the neighbourhood, the area and the surrounding roads (and other) traffic.

The date and time of day you choose is important for a number of reasons, not least of which is the lighting. If you are hoping to film at sunset, for example, this means that you will have to shoot during the day – which might not be possible if you have a tight schedule or limited budget. You can avoid this problem by shooting when there is still plenty of light and then adding an artificial light source in post-production editing.

Image Quality:

If you are shooting on a DSLR camera, consider purchasing an additional lens – such as a wide angle or macro lens – that will allow you to get close up shots from further away.

This will give your film a more cinematic feel while allowing you to keep the camera at a distance from your subject. If you are planning on filming with a professional camera crew, check with them about what lenses they will be using (reach into those pockets again).

How To Break Down a Script

There are many ways to break down a script, but I want to share with you the method I use when writing scripts for video. There are a lot of reasons why I do it this way, and I will explain them here. This is not a definitive guide on how to break down a script, but it is my method and it works for me.

Tone – The tone of your voiceover will be different depending on the type of video you are creating. In order to write good copy for your video, you need to consider your tone very early in the process.

You need to know what kind of voice you will use for your video, the words you will use, and how those words will sound when they are said.. You must have this stuff worked out early as possible because it will affect everything else that you write.

So, Step 1 is ecideYour Kind Of Voice And Tone you are going for.

Step 2 – Write Down Your Key Phrases – When writing a copy for a video, there are some phrases that you want to emphasize or repeat throughout the script. To help myself remember these phrases, I like to write them down in one column on my script sheet.

Below each line of dialogue, I will write down 1 or 2 key phrases that I want to.


Screenwriters are often paid per page, so they have a vested interest in breaking down their work into the smallest possible word count.However, writers new to screenwriting might not know how to do this effectively. In order to break down a script, you must first understand what your script is made up of. The basic structure of most scripts will include three acts, with each act having a rising conflict and an eventual climax.

Act One of your script should establish all of the necessary information about your characters and setting. This includes introductions of the main characters and a confrontation that sets up the conflict.

Act Two will be filled with rising conflicts between the primary characters as well as obstacles that make it difficult for the protagonist to accomplish his or her goal. Act two will end with a major turning point that forces the protagonist toward his or her goal of resolving the story’s conflict.

Act Three will contain the climax itself, wherein all remaining conflicts are resolved by the protagonist in some way or another. A well-written script should include several subplots throughout each act in order to move along the story quickly and keep readers interested.

The key to being a successful screenwriter is by writing scripts that are professional and ready for production. To do this you will need to know how to break down a script into its component parts in order that you can write each part professionally and effectively.

We have over 200 posts on the blog about screenwriting and storytelling. These posts cover everything from character development, dialogue and theme to structure, genres and much more.

You should read our post on screenplay format first, before reading this post as we will assume you have done.

First up is the title page which consists of three pieces of information:

The title of your script. This should be written in all capital letters with no spaces or underscores between words, e.g. My Lovely Script. Screenwriters use all capital letters to distinguish between the title of their script and any secondary titles they might want to use (i.e., My Lovely Script [An Original Screenplay]).

The name of the author(s) of the script. This should be written in full names, i.e. Joe Bloggs or Joe Bloggs & Jane Doe rather than Joe Bloggs or J Bloggs with no middle initials or surnames unless they are included in the person’s.

Factors That Affect Time in Filmmaking

Nowadays, there are a lot of film productions that last for years. There are a number of reasons for this, but they all have the same cause – money. When you’re producing a film today, it takes a lot more time and money to do so than it did in the past.

The reason for this is technology. Technology is constantly improving, which allows filmmakers and production companies to be able to produce better films.

Takes more time

With all of the technology used in filmmaking, movies take a lot of time to be made. Filmmaking has become very complicated and requires many people to work together on it.

There are many different kinds of cameras used in filmmaking and all require different kinds of settings that need to be adjusted. These all take a lot of time to set up, but once they’re set up then filming can begin.

Takes more money

Every year, new technology comes out that makes film making easier and better looking at the same time. This means that movie budgets also increase as technology advances forward. It takes a lot more money to pay for all the new technology.The budget for movies has increased over $10 billion in just the last 20 years alone, which shows how much things.

Time is a mysterious entity in filmmaking. It’s the most important element of your life and also completely arbitrary. What is time? Where does it come from? Why does it matter?

Trying to manage it is like trying to dominate the tides. It will always win.

No matter how prepared you are, no matter how much you set yourself up for success, time is the one thing you cannot manage. You can only try your best to manage yourself within it.

Easily Plan And Schedule Shooting Days in Filmmaking

The shooting schedule templateeasily helps you plan and schedule shooting days in filmmaking. It gives you a clear indication of what you need to do on a particular day that will save time and money during production of your film.

There are many types of templates used for planning and scheduling purposes. Some of them are easy to use while others may be complicated to understand.

You would want to make sure that the template that is used for your production process is going to be effective and helpful in completing your project on time.

A good example of a filming schedule template is the Filming Schedule Template by Mike Rohde. This template contains 3 sheets which are easy to use.

The first one is the master sheet where the whole project information can be found including other sheets, pages, and columns. The next one is the second column which contains all dates and times that are needed for scheduling purposes.The third one is the third column which will contain all tasks or activities that need to be done during scheduled time frames.

The Filming Schedule Template by Mike Rohde comes in MS Word format so it can be edited by many people who have working knowledge about using MS Word for their convenience and efficiency.

Every director needs to plan out how many days of filming they will need for their movie. This is the essential first step before you can make any plans about when and where you are going to shoot.

But it can be very difficult to work out exactly how long everything will take, especially if you don’t have much experience with filmmaking.

Thus, adapting your script so that it fits into a standard number of shooting days can be a good way to get a feel for how much time everything will take, but you still need to allow some flexibility for the unexpected.

You might come up with an ideal shooting schedule, book all the equipment in advance, and then find that you have nowhere to shoot because the locations are full or the equipment is being used elsewhere.

You can avoid these problems by booking the location only when you have cast approval, and booking equipment only when you have final budget approval. This ensures that if one thing falls through, nothing else is booked until you have time to find alternatives.

If you’re doing a low-budget movie, this might mean being flexible about when you shoot and what equipment you use. But it’s better than having every other aspect of your film organized and having nowhere to go on shooting day, which could be a disaster if all your actors.

Planning A Night Shoot in Filmmaking

Planning a night shoot in filmmaking requires you to figure out the right equipment and crew to capture the shots you are trying to achieve. A night shoot may sound simple, but it is a lot of hard work for both your crew and equipment.

If you do not plan ahead, you can find yourself in serious trouble. You need to make sure that you have the right equipment and crew ready

TIP: Make sure that your plan includes the needed equipment such as tripod, camera, lenses and filters among other things. You can also use additional lights to help capture the footage if needed.

It is also essential to determine what kind of shot fits your theme so that you can plan accordingly.

When shooting at night, do not forget your ear protection because it can be very distracting when loud sounds are being made around you while trying to film something important.

Before flying off into the dark skies of filmmaking, there are a few things you should look into such as permits, location scouting, and other safety guidelines. Permits are important because they may be needed depending upon where you plan on filming at night.

Location scouting is also key so that you can take a test run before handHave you ever wondered what goes on behind the camera during a night shoot? Night shoots are a fairly common in filmmaking, especially for projects that require an exterior location. They’re not for the faint of heart — there’s a lot to consider when planning one.

To help you prepare, here are five tips for planning a night shoot:

Location, Location, Location

The first thing you’ll need to do is scout your location for the night shoot. You’ll need to consider how much light or darkness you want in your shots and decide if it’s better to try to capture it during the day or at night. You’ll also need to take into account other factors like safety (is it safe to be shooting there at night?) and convenience (are there parking restrictions?).

  1. Know the Camera Settings

This can get pretty complicated, so leave yourself plenty of time to test out various settings on your camera. With different types of cameras, different settings will work better depending on how much light is available, but with most cameras, you can use these basic settings as a starting point:

Shutter Speed — Most cameras will have an automatic setting that allows you to set the shutter speed automatically based on ambient light levels.

H3 Tag:

Collaborate With Shot Lists in Filmmaking

For those who are not familiar with shot lists, they are a list of shots that need to be filmed for a movie or a video. Shot lists help the director stay on track and help the production crew plan ahead.

Trying to create a shot list can be difficult especially in today’s digital world where you do not need editing software anymore. Shot lists help you visualize your project and, most importantly, help keep your team on task. The team members can get an idea of what needs to be done and when.

Using Shot Lists in Filmmaking

Once you have gone through the planning stage of your movie, it is time to start filming. Your first step is to break down your script into scenes that are short and relatively easy to film. This way you will have plenty of time left for editing, which is much more complicated than shooting the actual movie itself.

Next, take each scene from the script and list out all the different shots you will need to film in order for that scene to come out well in the end product. This might take some time; however, once you get used to it, creating shot lists will become easier and faster for you.

You can create shot lists and collaborate with other filmmakers in Filmic Pro. Here’s how:

Tap the + button on the top right of our timeline view.

Type in a name for your shot list, then tap “OK” to create it.

You’ll see our standard camera view, except that all of your clips are hidden. Tap on the clip you want to start with, or swipe left to hide it and reveal another clip, then tap again to start recording when you’re ready.


Create your shot list by tapping the clips you want, and adding notes for each one using the ellipsis (…) menu on the right side of each clip’s thumbnail. When you’re done, tap “Done.”

Select a member from your Shot List who has access to this project, and tap their name on the upper right-hand corner of our viewfinder screen. This will open their reel so that they can review your shot list.

Once you’ve made the changes they requested, tap the green checkmark in the upper left corner to save those changes and return to your project page.

If you like, you can add more shots to your Shot List by tapping “Add New Shot”

Make Your Schedule in Filmmaking

Planning is an essential part of your filmmaking process. Without a plan it’s almost impossible to finish your film on time and under budget. It’s also very difficult to remain focused and productive when you don’t know what you have to do next, or what should be done by the end of the day.

As your careergrows, planning will become an even more important practice.

Filmmaking Schedule – Getting Started

A schedule is a list of every task that needs to be done during the production period, along with a deadline and the person who has responsibility for completing each task.

There are some simple things you can do that will make it easier to create your schedule:

Be Prepared – Have all the information you need before you start creating your schedule.

Purpose – Consider why you are scheduling everything – Is it for budgetary purposes? Is it for marketing or distribution requirements? Is it for project planning or personal productivity? You may need different tools for different reasons.

Document Everything – If it happens, write it down so you can include it on your schedule.

Consider Resource Availability – Is there anything on your schedule that requires exclusive access to resources (like actors) or equipment (like lighting)? Make sure you consider resources’ availability.

If you are a filmmaker, you want to make sure that your crew is on the same page as you. You want to create a schedule for your project so that everyone knows what they are supposed to be doing and when.

Here is a brief overview of how to create a schedule for your project.

TIP: Make sure that you hire crew members that can get things done in an expedient manner. You don’t want a long, drawn out production because people are not working fast enough.

Step 1: Create a priority list

You need to start with the most important stuff first. This is usually the most expensive gear that you need like lighting and camera equipment and props. If you have any actors in your movie then put them at the bottom of the list because they usually show up last minute or even at the last second.

Step 2: Fill in the gaps

After you have the most important stuff down then fill in any gaps with props, costumes, and other miscellaneous items that are not as important.

Step 3: Create a Production Plan

Use this checklist to determine if you have all of the items needed for your movie production and if there is anything else  you might need to add in or take away.

 Scheduling Tips Cheatsheet in Filmmaking

cheduling tips cheatsheet will help you manage the complexity of coordinating multiple people, locations, and equipment. It’s meant to be used by a team member who is also responsible for overseeing the budget.

We’ve created this as an excel spreadsheet to keep track of all the information related to scheduling and budgeting. The data you enter into this spreadsheet will allow you to create a schedule, figure out your costs, and create a report that can be shared with stakeholders.

In filmmaking, the “schedule” refers to the shooting schedule, i.e. the plan for how a film will be shot. The schedule is essential for planning the production of any film shoot.[1] It includes information such as:*The shooting times for each scene*The locations where each scene will be shot*Any special props or costumes that will be needed*What scenes must be shot in what order

A typical shooting schedule consists of many pages, often including details such as camera angles and specific instructions to crew members.

It also contains time estimates or durations. The duration of a scene is defined by the amount of time it takes to shoot, in other words, where the director determines how much time they need to shoot a particular scene, and so on.

A typical movie production will require hundreds if not thousands of pages of schedules in order to coordinate all aspects of production.[3]

Whether you are a freelance filmmaker, or a staff filmmaker, you will always have to deal with scheduling. Scheduling is the backbone of any film production.

The truth is that there is no right way of doing it because every production, every crew and every cast is different. However, if you want to achieve the best results possible, you need to be as flexible as possible in your schedule.

Treat your scheduling as a living thing and make sure you keep on top of everything that happens on set. It’s also important to know what the plan is for the next day so you can prep accordingly. The more prepared you are for each day, the smoother things will run.

Use Stripboards To Create A Schedule in Filmmaking

Stripboards are a visual tool for creating a schedule. Most often used in filmmaking and television production, they allow team members to visualize the whole production from start to finish on one board. Some people even use stripboards to plan their wedding!

A stripboard is like a tic-tac-toe grid. Each row represents a different stage of the production and each column represents the tasks needed to complete that stage. The boxes represent the time required for those tasks.

It’s best to create your board while you’re writing your script. This way you can use the other tools in this article, such as creating storyboards and pre-visualizing scenes withstoryboarding software, as well as many others that we’ve left out as they would make this article cumbersomely long.

Stripboards are good tools to use when planning post-production tasks, too, but not during filming itself. They’re useful for planning shoots involving multiple locations since they show at a glance where everyone should be when and what sorts of equipment will be needed at different times of the day.

Stripboards are used, either by hand or with the help of a computer software package, to plan out the schedule for any film production.


In the beginning, filmmakers on a big budget would hire artists to sketch out storyboards for them, since these were cheaper than filming everything from scratch and allowed them to see what their movie would look like before going ahead with filming.

This was time-consuming, however, since it might take days or weeks for an artist to sketch out all the rough plans for different scenes.

With today’s technology, it has become much easier to produce an entire film before even getting started on the expensive process of filming. Software is available that lets you create full-fledged movies before you pay a single crew member.

The stripboard has become one of the most important tools in this process because it allows you to create your schedule easily and quickly. All you need is some paper and some sticky notes attached in.